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Prerequisites

   Define your accounting period types and accounting calendar. You can open and close these periods independently of your general ledger. Payables references the statuses of these accounting periods to control invoice entry, payments, distributions, and posting for your set of books. See: Controlling the Status of AP Accounting Periods and Defining Calendars.

   Set up your Accounting Flexfield to match your accounting structure for your accounts payable transactions. See: Defining Accounts.

   Define currencies if you are going to use multiple currencies. See: Currencies Window.

   Define a set of books to use for your organization. See: Defining Sets of Books.

   Optionally review Closing an Accounting Period.

   Optionally set your defaults for accounting and journal entry audit information in the Payables Options window. See: Payables Options.

   Optionally submit and review the Posting Hold Report to identify and resolve posting holds on invoices. See: Posting Hold Report.

   Optionally submit and review the Expense Distribution Detail Report to review detail invoice distribution information and the total amount of unposted invoices, for accounts, dates, and posting statuses you specify. See: Expense Distribution Detail Report.

   To create journal entries for other general ledger systems:

1. In the Submit Request window, choose the Request Type, and select Payables Transfer to General Ledger.

2. Enter the report parameters. For more information on the parameters, see Payables Transfer to General Ledger Parameters. You cannot Submit Journal Import if you do not use Oracle General Ledger.

3. Choose OK. In the Submit Request window choose Submit.

4. Payables automatically prints the Accounts Payable Journal Entry Audit Report, which shows the total number and amount of journal entries for each batch. If you had exceptions during Posting, Payables also prints the Accounts Payable Journal Entry Exception Report.

If you want to review your outstanding accounts payable liability, submit the Accounts Payable Trial Balance report.

If you want to review online the posted invoice distributions, use the Find Distributions window and query by batch name or other criteria. See: Reviewing Invoice Distributions.

See Also