Posting Hold Report
Use the Posting Hold Report to identify unposted invoices. The report lists all invoices Payables cannot transfer to your general ledger during posting. Payables cannot post if an invoice has a posting hold, a distribution variance, a budgetary control hold, or if you have not yet submitted Approval for the invoice. You can print this report before you submit the Payables Transfer to General Ledger Program to identify invoices which Payables will not post.
Payables sorts the report by supplier name and invoice number. Payables displays the total number of invoices, total invoice amount, and total distribution amount for each data entry person.
Report Submission
You submit this report from the Submit Request window. See: Submitting Standard Reports, Programs, and Listings.
Selected Report Parameters
Updated By. If you want to submit the report for invoices last updated by a specific user, enter that person's userid.
Entered/Updated Date. The report lists the invoices last updated on or before the Entered/Updated Date.
Include Undistributed Invoices.
- Yes. Include undistributed invoices in the report; display all invoices, regardless of whether they have invoice distributions.
- No. Do not include invoices without invoice distributions.
Selected Report Headings
Batch Name. Invoice batch name.
Invoice Amount In [Functional Currency]. Invoice amount as expressed in your functional currency.
Distribution In [Functional Currency]. Total distribution amount of an invoice as expressed in your functional currency.
Exception. The report displays one or more of the following exception conditions:
- Can't Funds Check. You are using budgetary control and Payables cannot check funds for an invoice.
- Disabled. You are trying to post an invoice distribution with an account that you have disabled.
- Dist Variance. The distribution amount for an invoice is not equal to the invoice amount.
- Future Period. You are trying to post an invoice with a GL Date in a future enterable period in Payables.
- Inactive. You are trying to post an invoice distribution with an account that you have inactivated.
- Insufficient Funds. You are using budgetary control and you have insufficient funds available in your budget for an invoice.
- No Rate. You are trying to post a foreign currency invoice for which you have not entered an exchange rate.
- Other Hold Names. This invoice has an hold applied to it which is not postable. You define holds using the Invoice Approvals window.
- Period. You are trying to post an invoice distribution with an account that has a GL Date in a closed period in General Ledger.
- Post. You are trying to post an invoice distribution with an account to which General Ledger does not allow detail posting.
- Summary. You are trying to post an invoice distribution with an account which is a summary account.
- Template. You are trying to post an invoice distribution with an account which is a template account.
- Unapproved. You have not submitted Approval for an invoice.
- Withholding Tax. You are trying to post an invoice distribution that has a withholding tax group assigned to it. Payables could not withhold tax and placed a Withholding Tax hold on this invoice. Several conditions cause this hold including: the withholding tax group is inactive, a Withholding Tax type tax name within a withholding tax group is inactive, an account segment assigned to a Withholding Tax type tax name is invalid, a rate has not been defined for a Withholding Tax type tax name, a period has not been defined for a Withholding Tax type tax name, or a tax rate for a Withholding Tax type tax name has been defined using an invalid date range.
Need Rate. Payables prints Yes or No to indicate whether you need an exchange rate for an invoice. You cannot post a foreign currency invoice without an exchange rate.
See Also
Posting
Approval
Summary of Approval Hold Codes
Adjusting Invoice Distributions
Invoice Approvals
Budgetary Control In Payables
Foreign Currency Transactions
AutoRate Program
Automatic Withholding Tax Overview
Defining Key Flexfields
Defining Segment Values
Common Report Headings
