Creating Zero-Amount Payments
Create zero-amount payments to pay basic invoices with offsetting credit or debit memos, or to record cancelled invoices as paid so they are no longer included on the Invoice Aging Report. Before you make a zero-amount payment, you must enable the Allow Zero-Amount Payments option for the bank account you will use to create the payment.
You can create a payment document defined for zero-amount payments only. You may want to consider associating this payment document with a payment format that creates only a remittance advice, rather than wasting check stock. You can assign to the payment document a number range that is different from your paper checks. These numbers will be assigned to the payments when they are confirmed. See: Printing Separate Remittance Advice.
If you do not want to create a physical payment document or remittance for zero-amount payments, record a manual payment using a payment document defined with the clearing payment method. To inform the supplier of any invoices that will not be paid due to offsetting credit or debit memos, you can create and print Invoice Notices. See: Invoice Notices.
To create zero-amount payments:
You can create zero-amount payments when you create single payments or during a payment batch. See: Creating Single Payments, or Paying Invoices in Payment Batches. Select the bank account and payment document you want to use and refer to the tips below:
Single Payments
- If you pay with a manual payment or a Quick payment, simply select zero-amount invoices or basic invoice - credit memo pairs during the regular invoice selection step.
Payment Batches
- If you pay with a payment batch, when you initiate a payment batch you must check Allow Zero Payments in the Payment Batches window.
- If the payment document you select is defined with a format that allows only zero-amount payments, Payables will default the Minimum and Maximum Payment Amounts to zero.
- If you want to select cancelled invoices for payment, when you initiate a payment batch you must also check Allow Zero Invoices in the Payment Batches window.
- If a supplier site's available credit amount exceeds the invoice total, Payables will create a zero-amount payment to apply part of the credit amount against the total of the basic invoice.
See Also
Recording Manual Payments and Wire Transfers
Paying Invoices with Quick Payments
Initiating Payment Batches
Payment Formats
Banks
