Overview of Setting Up (Oracle General Ledger Users' Guide)


	Previous	Next		Contents	Index	Navigation	Glossary	Library

Overview of Setting Up

This section explains how to implement General Ledger for use in your organization. We include tasks to:

Create and set up a set of books

Set up General Ledger for your organization

Oracle Applications Implementation Wizard

If you are implementing more than one Oracle Applications product, you may want to use the Oracle Applications Implementation Wizard to coordinate your setup activities. The Implementation Wizard guides you through the setup steps for the applications you have installed, suggesting a logical sequence that satisfies cross-product implementation dependencies and reduces redundant setup steps. The Wizard also identifies steps that can be completed independently--by several teams working in parallel--to help you manage your implementation process most efficiently.

You can use the Implementation Wizard as a resource center to see a graphical overview of setup steps, read online help for a setup activity, and open the appropriate setup window. You can also document your implementation, for further reference and review, by using the Wizard to record comments for each step.

For more information, see: Implementation Wizard Documentation

You must set up underlying Oracle Applications Technology

The setup steps in this chapter tell you how to implement the parts of Oracle Applications specific to Oracle General Ledger.

The Implementation Wizard guides you through the entire Oracle Applications setup, including system administration. However, if you do not use the Wizard, you need to complete several other setup steps, including:

performing system-wide setup tasks such as configuring concurrent managers and printers

managing data security, which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions, and assigning individual users to one or more of these responsibilities

For more information, see: System administration documentation

Also, if your product uses Oracle Workflow to, for example, manage the approval of business documents or to derive Accounting Flexfield values via the Account Generator, you need to set up Oracle Workflow.

For more information, see: Oracle Workflow documentation

Planning and Installation

You need to create and set up one or more sets of books, depending on your accounting and reporting needs. Following is an overview of the steps you need to follow. There are references to other sections of this guide for more detailed instructions.

To create and set up sets of books:

1. Install General Ledger. Use the Oracle Financials AutoInstall program to install General Ledger, as well as standard, predefined data, such as basic responsibilities and menus, financial statement column sets, and journal entry sources and categories.

Suggestion: Use the Oracle Applications Implementation Wizard to coordinate your set up activities, especially if you are installing more than one Oracle Applications product.

2. (Optional) Install and set up Oracle Workflow if you plan on using General Ledger's Journal Approval feature.

3. Complete the General Ledger post-install steps to set up the drilldown from the Account Inquiry to Oracle Receivables and Oracle Payables.

4. After you complete your installation of General Ledger, create application user signons and passwords.

5. Evaluate your organizational structure and your business needs to plan your chart of accounts. By carefully evaluating your business needs, you can design your chart of accounts to take advantage of flexible General Ledger tools for recording and reporting your accounting information.

Note: If your organization consists of multiple companies that must be consolidated, read the consolidation chapter in this guide before you proceed further. See: Performing Multi-Company Accounting in General Ledger.

Defining Your Chart of Accounts

Defining Period Types

Defining Calendars

(Optional) If you plan to use average balance processing, define a transaction calendar and valid business days for that calendar. See:

Defining Transaction Calendars

Defining Currencies

Defining Sets of Books

If you need to report on account balances in multiple currencies, define additional sets of books for your reporting currencies.

If you plan to use average balance processing, you must specifically enable average balance processing,

assign a transaction calendar, and

define a Net Income account.

11. Have your system administrator assign your set of books to a responsibility.

Additional Information: Control user access to your set of books by having your system administrator assign users to the set of books' responsibility. Users can enter and post journal entries to a set of books only if they have been assigned to the associated responsibility.

Have your system administrator define reporting responsibilities related to your reporting sets of books. Also have your system administrator assign each reporting set of books to a separate responsibility.

Overview of Multi-Currency Accounting

Setting Up General Ledger

Once you have completed your planning and implementation activities, you need to set up General Ledger for your organization's use. Following is an overview of the steps you need to follow. There are references to other sections of this guide for more detailed set up instructions.