Siebel Incentive Compensation Administration Guide > Transaction Workbook Imports and Exports >

Changing a Transaction in the Transaction Workbook

After orders and other transactions are in the Transaction Workbook, you can review them and make changes as necessary. For example, you can perform any of the following actions:

• Review transaction amounts in the participant's divisional currency.
• Change the order transaction team.
• Add or delete members to the order transaction team.
• Modify the credit allocation for the members of the transaction team.
• Modify the transaction status and status date and plan date.
• Drill down on the transaction to review or modify transaction detail.
• Adjust or cancel one or more transactions.

To review and change orders in the Transaction Workbook

1. From the application-level menu, choose View > Site Map > Incentive Compensation Tracking > Transaction Workbook.
2. In the Transactions list or form, make any modifications or changes to the transactions.

   Your transaction changes are not applied to the original order.

   NOTE:  In order for a transaction to be exported to the Calculation Workbook, you must complete the Order Amount, Status, and Plan Date fields in the Transaction Workbook view.

   The following table describes the Transaction Workbook fields.

   Field	Comments
   Account	The account for the order.
   Achievement Workbook Status	Processed or Unprocessed. Indicates whether or not the transaction has been processed through the Achievement Containers Workbook.
   Adjusted	Indicates whether or not the transaction has been adjusted.
   Adjusted Status Date	The status date of the transaction being adjusted.
   Adjusted Transaction	The original transaction ID from which the adjustment was created.
   Approved	Indicates whether or not the order has been approved.
   Billable	Indicates whether or not the order is billable.
   Comments	A text field for comments.
   Cost	Total cost of an order—the sum of the costs from the order line items.
   Eligible for Payment	This check box determines whether the compensation from this record is included in the Gross Earnings Eligible total. Regardless of the value of the flag, the compensation amount is included in the Gross Earnings amount. If the check box is selected, the value is True.
   Exported to Calculation Workbook	The read-only check box indicates whether or not the transaction has been moved to the Calculation Workbook.
   Invoice ID	The ID number for the invoice.
   Margin	Total margin for the order.
   Last Modified	The login of the person who last modified the record.
   Last Modified Date	The time of the last modification.
   Opportunity	The opportunity associated with the order.
   Order	The ID number for the order.
   Order Amount	The total revenue generated by the order. Orders are created by users with a specified divisional currency, and the revenue amount in Siebel Orders and Siebel Transaction Workbook is represented in that currency. When the Calculation Engine calculates a transaction, the order amount is converted into the currency of the plan if they are not the same.
   Order Date	Date the order was created. The Order Date is used as the exchange date. For more information, see Multi-Currency Transactions.
   Order Type	Type of order (for example, Sales Order).
   Payment	The check box, if selected, indicates payment record.
   Payment Amount	Amount of payment for the transaction.
   Payment ID	The ID number of the payment.
   Plan Date	The Plan Date works in conjunction with the status of the order. For example, if the order had a status of Booked in December, 2002, and payment was received in January, 20043(order status was changed to Paid in January 2003), then the Plan Date would be populated with the Booked date (default). The active plan is used to compute compensation for this order. The default status mapping is as follows: n Invoiced, Booked n Billed, Booked n Booked, Booked n Paid, Booked This mapping can be changed, and the status lookup feature can be turned off using Siebel Tools. For more information about configuring mapping and using the status lookup feature, see Configuring Incentive Compensation. The Plan Date also determines which compensation plan is used to compute compensation and which transactions are included in the calculation run. Transactions are sorted by Plan Date/Time in the Calculation Workbook.
   % Discount	The percentage of discount on the order.
   % Margin	The Percentage of margin for the order using Order Amount and Total Cost.
   Qty Requested	The total number of units being requested—the sum of the requested units from order line items.
   Qty Shipped	The total number of units being shipped—the sum of shipped units from the order line items.
   Site	The account site. For example, Headquarters.
   Status	Status of the order (such as Booked, Billed, Shipped, Paid, and so on).
   Status Date	The date the status of the order was changed, for example, from Booked to Paid. The transactions are imported and exported based on the Status Date.
   Transaction	Unique ID number for the transaction.
   Transaction Team	The sales team members who are receiving credit for the order. Also indicates the effective dates and the credit allocation for each member of the team.
   Type	The type of transaction. Options are System Add, Manual Add, or Adjust. Manual Add is for records created manually and Adjust is for an adjustment record in the Transaction Workbook. The default is System Add when imported through the server process.