Applications Administration Guide > Content Center >

Viewing and Editing Content Asset Properties

The following procedure describes the fields in the Content Assets view and use of the Preview, Links, Referenced by, Versions, and Access Groups views.

To review and edit the properties of a content asset record

  1. From the application-level menu, choose View > Site Map > Content Center Administration > Content Sets, and select the content set that contains the content asset.
  2. Click the Assets view tab.
  3. Drill down on the content asset name.

    NOTE:  You can also navigate to a particular content asset record by querying in the Content Assets view or by clicking on the asset-name hyperlinks on the Content Explorer.

  4. Click Edit.
  5. Fill in or edit the fields in the Asset Detail form as required.

    Some fields are described in the following table.

    Field
    Comments
    Name
    A name for the content asset record. The name should be unique within in the content set.
    Title
    A descriptive title for the content asset.
    Activation
    Expiry
    Sets activation and expiration dates for the content asset.
    There is no logic associated with this date in the Content Center module, but when this content is used by other modules, such as Microsite Management, these dates are used to determine whether the content is displayed.
    Content (Asset) Type
    This field is set when the content asset is created and cannot be modified.
    Language Code
    Sets the language code for the content asset.
    Private
    If a content asset is private, only users on the associated access groups can view the asset. If this box is not selected, the asset is public and any user can view the asset, regardless of any access groups specified for the asset.

    CAUTION:  The Reset button sets all the fields in the record to null.

  6. Click the Preview view tab to preview the content asset.

    If the content asset is an HTML file or an image, the asset displays directly in the Preview applet. For other types of content assets, the title of the asset appears as a hyperlink, from which you can open the asset in the application that you choose.

  7. Click the Links view tab to review the links within a content asset.

    These may be links to graphics, to HTML pages, or to email addresses. They may be external links or they may be links to other assets within the content asset repository (internal).

    If the link is internal, Content Center checks whether the link is valid.

  8. Click the Referenced by view tab to review the other content assets that contain links to this content asset.
  9. Click the Versions view tab to view information about the versions of the asset stored in the content asset repository.
    • To roll back to a previous version, select it and click Restore.
    • To download a version to file, select it and click Save to File.
  10. Click the Access Groups view tab to view who has read and write access to the content asset:
    • Read access. If the Private field is set, only those groups listed have read access. If the Private field is not set, there are no restrictions on who has read access to the asset.
    • Write access. If any access groups have the Allow to Edit field checked, only they have write access. If the Allow to Edit field is blank for all, there are no write restrictions on the asset.

      For information about creating access groups, see Security Guide for Siebel eBusiness Applications.

      CAUTION:  If the Private check box is not selected, all users have read access to the content asset. For a description of the Private check box, see the table in Step 5 in the To review and edit the properties of a content asset record procedure.


 Applications Administration Guide
 Published: 09 September 2004