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Checking Content Assets In and Out

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Checking out a content asset downloads the asset file and locks the asset so that others cannot make changes to it.

Checking in a content asset uploads a new version of the content asset and unlocks the asset.

To check out a content asset

1. Navigate to the Content Sets view (Step 1 and Step 2 in the To review and edit the properties of a content asset record procedure), and select an HTML content-asset record to edit.

   NOTE:  You can also navigate to a particular content asset record by querying in the Content Assets view or by clicking on the asset-name hyperlinks on the Content Explorer.

2. Click Check Out.

   Your user ID appears in the Locked by field.

To check in a content asset

1. In the Content Sets view (or the Content Assets view), select the content asset.
2. Click Check In.
3. In the Check In Content dialog box:
   1. Click the browse button and select a file or URL that contains the content asset you are checking in. (For more information, see Filename or URL.)
   2. Click Unlock to allow others to modify this content asset after check in.
   3. Add comments describing how this version differs from the last.

About the Content Asset Commands on the Menu Button

Most users only need to use the Check Out and Check In buttons. However, other content asset commands are available on the menu button of the Asset Detail form in the Content Assets view:

• Lock. Locks the content asset by the current user.
• Unlock. Unlocks the content asset. For example, you can use this command if you check out an asset, but then decide that you do not want to make any changes to it.
• Save to File. Downloads the content asset to a file, but does not lock the asset.
• Replace. Adds a new version of the content asset. The Replace command is available only when the asset is locked.
• Delete. Deletes the content asset record and is equivalent to the Delete Record command. This soft delete keeps past versions of the asset in the content asset repository. Deleted assets can be accessed through the Contents Sets History view.

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