PeopleSoft Enterprise eProcurement 9.1 PeopleBook

Using the Buyer Center

This chapter provides an overview of the Buyer Center, lists common elements, and discusses how to:

Use the Supplier Relationship Management (SRM) Dashboard.
Manage purchase orders (POs).
Expedite requisitions.
Use the Quick Sourcer.
Dispatch POs.
Approve change requests.
Run procurement processes.
Access vendor tables, item tables, and return to vendor.
Access inquiries and reports.
Generate and view PeopleSoft eProcurement information.

Understanding the Buyer Center

The Buyer Center is a PeopleSoft eProcurement page that is designed for organization buyers. The Buyer Center page provides numerous links to PeopleSoft Purchasing and enables you to:

Process requisitions and change requests from requesters.
Add purchase orders and change orders.
Perform tasks that are related to a purchasing position.

The Buyer Center enables buyers to turn requisitions into purchase orders and dispatch them. This diagram illustrates the process flow from a requisition, through sourcing, to a dispatched purchase order:

Requisition to PO process flow within PeopleSoft eProcurement.

See Also

Creating Requisitions

Approving Requisitions

Dispatching Purchase Orders in PeopleSoft eProcurement

Using the Buyer Center

Common Elements Used in This Chapter

Search	Click to initiate a search for the purchase orders or requisitions that meet the criteria. A purchase order must match all of the search criteria that you enter. If you cannot find the purchase order that you want, remove some of the search criteria to broaden the search, and try again.
Business Unit	Displays the purchasing business unit.
Attachments	Click to display any files that are attached to this transaction.
P-card (procurement card)	Displays if a purchase order uses a procurement card to purchase items from the vendor.

Using the SRM Dashboard

The SRM Dashboard is a centralized portal page with multiple pagelets that provide buyers with essential information to assist them with their daily jobs in one location. These buyer-facing pagelets are delivered with the SRM Dashboard and can be accessed if PeopleSoft Purchasing or PeopleSoft eProcurement are installed.

You may add any the delivered pagelets to the SRM Dashboard page.

The information that appears on each pagelet is by buyer or buyer manager. When a buyer logs into the system, the first page that appears is their home page with their selected pagelets. The information that appears on each pagelet is only those POs or requisitions on which they are specified as the buyer. If a buyer is responsible for multiple purchasing business units, the POs and requisitions for all purchasing business units will appear.

Setting Up and Maintaining Users

Using PeopleSoft eSupplier Connection Pagelets

Managing Purchase Orders

This section discusses how to manage purchase orders.

Page Used to Manage Purchase Orders

Page Name	Definition Name	Navigation	Usage
Manage Purchase Orders	PV_PO_LIST	eProcurement, Buyer Center, Manage Purchase Orders	Manage POs by adding a new PO, changing an existing PO, or creating a change order.

Managing Purchase Orders

Access the Manage Purchase Orders page (eProcurement, Buyer Center, Manage Purchase Orders).

Use the top section of this page to search for existing POs.

Vendor ID	Enter a Vendor ID to limit the list of purchase orders to a specific vendor.
PO ID (purchase order ID)	To further narrow the list of POs, enter the ID to display a specific PO.
Buyer	Enter the name of the buyer on the PO. You can select only buyers that are authorized for the user ID on the User Preferences page.
Date From and Date To	This is a range of dates from which the system will limit the view of POs within the list of POs.
Filter By	Select the method by which you want to filter POs that appear in the list. You can filter by: All, Approved, Dispatched, Open, or Pending.
Add New PO (add new purchase order)	Click to access the Maintain Purchase Order page, where you can create a new PO.

List of Purchase Orders

PO ID (purchase order ID)	Click to access the Maintain Purchase Order page, where you can review and maintain header and line-level details for a PO.
Vendor	Displays the Vendor ID used on this PO. This is the supplier to whom the PO is sent.

See Also

Defining User Preferences

Setting Up Installation Options

Setting Up Attachments for Transactions

Expediting Requisitions

This section discusses how to:

Review requisitions created by employees.
Review and change staged purchase order details.

Pages Used to Expedite Requisitions

Page Name	Definition Name	Navigation	Usage
Expedite Requisitions	PV_PO_REQ_SOURCE	eProcurement, Buyer Center, Expedite Requisitions	Review requisitions created by employees.
Attachments	PV_REQ_PO_ATTCH	Click the Go To Attachments icon (paper clip) on the Expedite Requisitions page.	View the attachments added to this requisition line.
Staged Purchase Order	PV_PO_REQ_CREATE	Click the Preview button on the Expedite Requisitions page.	Review and change the staged PO.

Reviewing Requisitions Created by Employees

Access the Expedite Requisitions page (eProcurement, Buyer Center, Expedite Requisitions).

Use this page to define requisition search criteria and to display requisitions. After completing the search criteria, click the Search button to display any requisitions that meet the criteria. Click the Clear button to clear the page of requisitions and enter new search criteria. The requisition must meet the following conditions before it can be selected:

The requisition line status must be Approved.
The inventory source flag on the requisition line must be N (no).
The request for quote indicator on the requisition line must be N (no).
The In Process flag on the requisition line must be N. When one line on a requisition is selected for sourcing, the In Process flag on the requisition line is set to Y (yes), indicating that the line can't be touched until sourcing is complete. Once sourcing is complete, the In Process flag is turned off and can be changed.
The Hold Status on the requisition header must be N.
The Budget Header Status on the requisition line must be V (valid).
The Balance Status on the requisition schedule must be I (in balance).
The Open Quantity or Open Amount on the requisition distribution must be greater than zero.

After requisitions appear, you can change or add a vendor or create a PO.

Search Requisition Schedule Lines

Use the Search Requisition Schedule Lines group box to define your search criteria for the requisition schedule lines displayed below.

Business Unit	Enter the purchasing business unit.
Category	Enter a single item category to search.
Requisition ID	Enter a requisition ID to limit your search to one requisition.
Requisition Name	Select the name of a specific requisition that you want to view or maintain. This is the name the requester assigned to the requisition. If a name was not assigned, the system uses the requisition ID as the name. This limits the search results to one specific requisition.
Vendor Name	Select a vendor to limit your search to the requisitions with this vendor.
Requester	Select a requester ID to limit your selection to requisitions entered by this individual.
Buyer	Select a buyer ID to limit your selection to requisitions with this buyer.
Include Lines with No Vendor	Selecting this check box enables the system to display lines that do not have a vendor associated with them. These lines can then be manually updated to include a vendor for sourcing.

Requisition Schedule Lines

Include	Select to include an individual requisition in the planned purchase order. When you initially select a requisition for inclusion in the purchase order, the system activates the Submit and Preview buttons. Deselect the check box to remove the requisition from the planned purchase order later.
Include All/ Exclude All	Select the check box to include all requisitions in the planned purchase order. The requisitions must first have valid vendors assigned to them. Deselect the check box to remove all requisitions from the planned purchase order.
Vendor Name	Enter the vendor ID of the vendor that you want assigned to each requisition. You can assign vendors by either selecting a vendor in individual rows or click the Select All/Deselect All check box and the Apply Vendor to Selected Lines button to assign a single vendor to multiple lines.
Select All/Deselect All	Select this check box to select all lines and apply the vendor that appears in the field below when you click the Apply Vendor to Selected Lines button.
Apply Vendor to Selected Lines	Click to apply the vendor ID that appears in the Vendor field at the left of this button to the requisition lines that have been selected using the Select All/Deselect Allcheck box.
PO Qty (purchase order quantity)	The quantity that is ordered from the vendor. This value is from the Requisition Quantity field, but you can change the quantity before you create the purchase order.
Amount Only	Displays if the line is an amount-only line.
(Go To Attachments)	Select this icon to access the Attachments page where you can view the attachments to this requisition at the line level. See Adding Comments at the Requisition Header Level or Ship To Level.

Build Purchase Order

Use the Build Purchase Order group box to send all included requisition schedule lines to the staging tables where they are converted into purchase orders.

Default Buyer ID	Select the name of the buyer to use on the PO. This value only applies if another buyer is not found on the staging table or default hierarchy, or if requisitions are consolidated by buyer. These buyers are listed on the User Preferences page.
Build POs as Approved (build purchase orders as approved)	Select to have purchase orders created with an Approved status when you run the Create Purchase Orders process. If selected, the process examines auto approval criteria set at the business unit level. If the auto approval criteria is met, the status is set to Approved. If the auto approval criteria is not met, the status is set to Pending approval, and the purchase order enters the approval process. If you do not select this check box, the purchase order is created with a status of Open.
Submit	Click to create the purchase order for the requisition lines that you have selected using the Include button, which is located at the bottom portion of this page. The Submit feature stages the items and launches the PO Calculations process (PO_POCALC) and Create Purchase Order process (PO_CREATE). You must assign a vendor to the requisition line before the system can create a purchase order. For requisitions containing a negative price item, the above processes do not reprice the requisition line, create partial sourcing, or consolidate with other requisitions onto one purchase order. For more information about negative price items, see the "Using a Negative Price on Special Request Pages" section of the "Using Special Requests and Express Forms to Create Requisitions" chapter. See Using a Negative Price on Special Request Pages.
Preview	Click to display a preview of the purchase order before it is actually staged. You must select the requisition, click the Includebutton in the lower portion of this page, before you can preview.

See Also

Setting Up Installation Options

Setting Up Attachments for Transactions

Reviewing and Changing Staged Purchase Order Details

Access the Staged Purchase Orders page (Click the Preview button on the Expedite Requisitions page).

Distribute by

To split this shipment schedule line into multiple distribution lines, select Quantity or Amount as the method of splitting.

Distribution Detail

PO Qty (purchase order quantity)	The quantity of the distribution line.
Amount	The extended price of the distribution line (unit price × quantity).
Percent	The percentage of quantity or amount on this distribution line.
Location	The internal shipping location.

See Also

Defining and Using ChartFields

Using the Quick Sourcer

This section provides an overview of the Quick Sourcer and discusses how to:

Enter parameters for the AutoSelect Requisitions process.
Enter parameters for the PO Calculations and Create Purchase Order processes.

Understanding the Quick Sourcer

The Quick Sourcer process creates orders from requisitions by creating a material stock request in an organization's inventory stock or creating a purchase order to send to the vendor.

The Quick Sourcer process combines these PeopleSoft Purchasing processes:

AutoSelect Requisitions process (PO_REQSORC)	Applies the priority one vendor to each requisition line.
Build Inventory Demand process (PO_REQINVS)	Checks the organization's inventory stock to see whether the order can be filled internally. This process applies only if PeopleSoft Inventory is installed. If stock is found, the system creates a material stock request in PeopleSoft Inventory, and the requisition is identified as complete. The material stock request ships the required stock to the requester.
PO Calculations process (PO_POCALC)	Verifies that the requisition has been completely filled from inventory stock. If it has not, the process passes the remaining quantity that is needed to the Create Purchase Order process.
Create Purchase Order process (PO_CREATE)	Creates a purchase order for requisition quantities that were not filled by the Build Inventory process. You can set up the system, so that if there is not enough inventory stock, a material stock request is issued for part of the order, and a purchase order is created for the remaining quantity.

Using the Quick Sourcer with Negative Price Items

For requisitions containing a negative price item, the above processes:

Do not source to PeopleSoft Inventory, PeopleSoft Strategic Sourcing, or a request for quote (RFQ). You can only source to a purchase order.
Do not partially source the requisition line.
Do not reprice to match the system price. ( CALC_PRICE_FLG = N)
Do not consolidated with other requisitions. (CONSOLIDATE_FLG = N)
Do not apply contract pricing.
Do not use the price tolerance fields. (Tolerance/Tolerance Under, % Unit Price Tolerance, and Unit Price Tolerance)

For more information about negative price items, see the "Using a Negative Price on Special Request Pages" section of the "Using Special Requests and Express Forms to Create Requisitions" chapter.

See Using a Negative Price on Special Request Pages.

Using the Quick Sourcer with Procurement Contract Functionality

The PeopleSoft eProcurement, PeopleSoft Purchasing, and PeopleSoft Payables applications are integrated with the procurement contract functionality to streamline the use of contacts with requisitions, purchase orders, and vouchers. As part of the contract functionality:

The system can automatically apply default contract information into a requisition line or you can manually add contract information. Applying contract prices to requisitions enables you to receive contract prices for requisition items and to more accurately track budgets and pre-encumberance balances.
The system can automatically search for a contract or verifies the existing contract when sourcing a requisition to a purchase order. When sourcing requisitions in batch or processing online purchase orders, the system evaluates system settings to determine whether to check for prices and use a contract on the purchase order.

See Applying Contracts to Requisitions.

See Using Voucher and Order Contracts.

Correcting Errors After the Quick Sourcer Process

When a requisition line is processed by Quick Sourcer, missing or incorrect information can cause the line to be set to the stage status of Error. Once the information on the requisition line is corrected and the stage status is set to Recycled, then the line can be reprocessed using just the PO Calculation process. For more information about error correction, see PeopleSoft Enterprise Purchasing 9.1 PeopleBook, "Using Purchase Order Sourcing" chapter, "Using the Sourcing Workbench" section.

It is important to understand that essential information related to the PeopleSoft eProcurement application resides in companion documentation, especially the PeopleSoft Enterprise Purchasing 9.1 PeopleBook. You should be familiar with the contents of this PeopleBook.

See Correcting Errors.

Pages Used for the Quick Sourcer

Page Name	Definition Name	Navigation	Usage
Selection Criteria	PV_RUN_REQSORC_1	eProcurement, Buyer Center, Quick Source Requisitions, Selection Criteria	Enter parameters for the AutoSelect Requisitions process.
Sourcing Options	PV_RUN_REQSORC_2	eProcurement, Buyer Center, Quick Source Requisitions Click the Sourcing Options tab.	Enter parameters for the PO Calculations process and the Create PO process.
Run Results	RUN_PO_AUTOSRC_LOG	eProcurement, Buyer Center, Quick Source Requisitions Click the Run Results tab.	You may check the results by navigating to the Run Results tab or by using the Process Monitor.

Entering Parameters for the AutoSelect Requisitions Process

Access the Selection Criteria page (eProcurement, Buyer Center, Quick Source Requisitions, Selection Criteria).

Request Type

Select the type of requisition. Values are:

Inventory Demand: Processes only the requisition lines for which the Inventory Source check box is selected.

Note. You can select the Inventory Source check box on the Items Definition page.

Purchase Orders: Processes only the requisition lines for which the Inventory Source check box is not selected.

Both Inventory Demand and PO's: Processes both types of requisitions.

Item ID Required

Select to process the requisitions that have a valid item ID that is set for AutoSelect. Define an item for AutoSelect on the Purchasing Attributes - Purchasing Controls page. If this check box is deselected, the Quick Sourcer processes special requests. If the special request does not include a vendor ID, then the requisition line appears with an error status in the purchase order staging tables. If this check box is selected, then all special requests are processed manually using the Requisition Expediter page.

From Business Unit

If you are opting to source by a range of business units, you can elect to put a starting value in the From Business Unit field and an ending value in the To Business Unit field.

From Requisition ID

If you are opting to source by a range of requisitions, you can elect to put a starting value in the From Requisition IDfield and an ending value in the To Requisition ID field.

Requisition Name

Select the name of a specific requisition. This is the name the requester assigned to the requisition. If a name was not assigned, the system uses the requisition ID as the name. This limits the search results to one specific requisition.

Requester

Specify the requester for whom you want to source requisitions.

Buyer

Select a specific buyer for whom to source requisitions to create purchase orders.

Vendor Set ID

Specify the specific vendor set ID for the system to narrow its search.

Vendor ID

Specify the specific vendor ID for the system to narrow its search.

Contract Set ID

If you are sourcing requisitions associated to contracts, you can specify the specific contract set ID for the system to narrow its search.

Contract ID

If you are sourcing requisitions associated to contracts, you can specify the specific contract ID for the system to narrow its search.

Category Set ID

Specify the specific category set ID for the system to narrow its search.

Category

Specify the specific category for the system to narrow its search.

Work Order ID

Select a work order that is associated with sourcing the requisition.

Origin

Select the origin for the purchase order. Origin codes are established on the Origin Codes page and help identify the origins of transactions.

Date Selection

Option	Specify date selection criteria to select the requisition lines with source dates that are within the specified date criteria, as related to the current system date. Values are: No Selection by Date. Current Date. Current Date Minus Days. Current Date Plus Days. Specified Date.
Operand	Restricts the range to before, equal to, or after the date in the Date field. For example, to select requisitions for sourcing that have source dates for the next three days, select P in the Option field, <= in the Operand field, and 3 in the Nbr Days (number of days) field.
Nbr Days (number of days)	The number of days for the before, equal to, and after selection in the Operand field.
Date	Specify the date to use in the date selection criteria. This field is required when you select S in the Option field.

Running the AutoSelect Requisitions Process

Entering Parameters for the PO Calculations and the Create Purchase Order Processes

Access the Sourcing Options page (eProcurement, Buyer Center, Quick Source Requisitions. Click the Sourcing Options tab).

Buyer

Select the buyer to use on the purchase order header in case the PO Calculations process cannot determine the buyer. The buyer name is carried at the line level on the requisition, so a requisition can have multiple buyers.

When the PO Calculations process creates the purchase order header, it must assign a buyer name. If all the staged lines that belong on one purchase order have the same buyer name, the PO Calculations process uses that name on the header. However, if the staged lines that belong on the purchase order have different buyer names, and the process that created the staged entry did not specify a name, the name that you enter here is used on the purchase order header.

Consolidation Method

Determines whether purchase orders are consolidated by business unit, vendor, and buyer, or by business unit and vendor only. The consolidation method applies only to staged rows that are identified for consolidation.

For example, suppose that you choose to consolidate by business unit and vendor only, then all the rows that belong to the same vendor in each business unit are grouped into one purchase order, even if they have different buyers. Alternately, if you add a buyer to the criteria, purchase orders are built in the same manner. However, they are split between buyers, so that each buyer has a separate purchase order with this configuration.

Lead Time Factor %, Ship to Priority Factor %, Price Factor %, and Vendor Priority Factor % (percentage)

These fields are used for flexible sourcing. To override the category and item settings, enter the percentage weight that you want the PO Calculations process to give the factor when the application process evaluates vendors for flexible sourcing. The sum of these factors must be 100 percent.

Origin

Enter an origin to be used on the purchase order.

Purchase Order Date

Enter a date for the purchase order, if a date has not been assigned. If you leave this field blank, the PO Calculations process uses the current system date.

Purchase Order Reference

Enter a purchase order reference for the purchase orders. This is a free-form field.

Pre-Approve Vendor

Select to approve the vendor automatically that the PO Calculations process selects. This option enables you to run the PO Calculations process and the Create Purchase Order process as a unit, without having to approve the vendors.

Build POs as Approved

Select so that the purchase orders that are created when you run the Create Purchase Order process have an Approved status. If you select this option, the process examines auto-approval criteria set at the business unit level.

Expedite Staged POs

Select to source all requisitions that are located in the staging table.

Calculate PO Line Numbers

Select to ignore staged entry line numbers when the Create Purchase Order process creates new purchase orders and assigns sequential line numbers, beginning with 1. If you do not select this option, the performance is faster, but you might have purchase orders with nonsequential line numbers that do not begin with 1.

Hold from Further Processing

Select to place the resultant purchase orders on hold and prevent further processing.

Allow Dispatch When Appr (approved)

Select to make the resultant purchase orders eligible for dispatch.

Note. Users can view the results either by navigating to the Run Results page or by using the Process Monitor PeopleTools, Process Schedule, Process Monitor.

See Also

Using Purchase Order Sourcing

Dispatching Purchase Orders

With PeopleSoft eProcurement, you can:

Dispatch purchase orders individually or in volume.
Dispatch from the Online Dispatcher page or using a batch process.
Dispatch purchase orders using any dispatch method: print, fax, phone, email, or electronic data exchange (EDX). The EDX dispatch method can be used with or without a linked supplier.

The purchase order format determines the layout of the purchase order when it is printed, faxed, attached to an email, or electronically transmitted using EDX. To format the purchase order, you can choose between Oracle XML Publisher and SQR Reports.

For more information, see the "Dispatching Purchase Orders in PeopleSoft eProcurement" chapter of this PeopleBook.

Enterprise PeopleTools PeopleBook: XML Publisher for PeopleSoft Enterprise

Page Used to Dispatch Purchase Orders

Page Name	Definition Name	Navigation	Usage
Dispatch Purchase Orders	PV_PO_MAIN2	eProcurement, Buyer Center, Dispatch Purchase Orders	Select from a range of tasks for sending purchase orders to suppliers.

Running Procurement Processes

This section discusses how to run the procurement processes.

Page Used to Run Procurement Processes

Page Name	Definition Name	Navigation	Usage
Procurement Processes	PV_PO_MAIN3	eProcurement, Buyer Center, Procurement Processes	Perform buyer tasks relating to Purchase Orders.

Running the Procurement Processes

Access the Procurement Processes page (eProcurement, Buyer Center, Procurement Processes).

Using the Procurement Processes link in the Buyer Center, you can perform buyer tasks relating to purchase orders. To access the Procurement Processes page, select eProcurement, Buyer Center, Procurement Processes. Tasks include:

Requisition Selection: Select requisitions for purchase order sourcing.
PO Auto Sourcer (purchase order automatic sourcer): Run the Automatic Purchasing Sourcing process, which enables you to select multiple sourcing processes that you want to run and runs the selected processes in the correct sequence on the same set of records.
Auto Requisition Selection: Run the AutoSelect Requisitions process to load eligible approved requisitions into the PeopleSoft Purchasing stage tables for purchase order creation and is an alternative to selecting requisitions online using the Requisition Selection - Sourcing page.
Inventory Demand: Runs the Build Inventory Demand process, which reserves all rows in the staging tables that are identified for inventory demand (Inventory Source option set to Y (yes)), have a stage status of S (staged), and meet the user-defined selection criteria.
PO Calculation (purchase order calculation): Run the PO Calculations process, which performs most of the processing necessary to create a purchase order. After running the process, you can review results and make changes using the Sourcing Workbench - Selected Items page before the purchase order is created. After you run the PO Calculations process, run the Create Purchase Orders process to create the purchase order.
PO Create: Run the Create Purchase Orders process to create purchase orders using rows in the staging tables that have been processed by the PO Calculations process. The Create Purchase Orders process maintains the purchase order groupings created by the PO Calculations process to create purchase orders. The Create Purchase Orders process calculates the purchase order ID, assigns line, schedule, and distribution numbers, and creates contract release information.
Dispatch Purchase Orders: Run the PO Dispatch/Print process and dispatch purchase orders, run the Email process, or run the PO Dispatch & Email multiprocess job.
Change Purchase Order: Select parameters for and run the Change Purchase Order process.
Notify Vendors of Attachments: Indicate that you have attached a file to a PeopleSoft eProcurement requisition. The file can be, for example, a Microsoft Word file, an Excel spreadsheet, a Microsoft PowerPoint presentation, or a Microsoft Visio diagram. The requester and buyer can view these attachments. The attachment is automatically added to the purchase order that is created from the requisition and can be sent to the vendor.
Sourcing Workbench: Access the Sourcing Workbench component, where you can view the results of each sourcing step. Using the workbench you view staged rows, along with any errors accompanying them. You can also use the workbench to transfer from the staged row to the source transaction data, change the status of the source record, correct the source, and recycle the staged row for reprocessing.
Requisition Budget Checking: Access the Requisition Budget Checking component to run Requisition Budget Checking.
Requisition Reconciliation: Run the Requisition Reconciliation process to close requisitions that are fully canceled or fully sourced and no longer need to be modified. When the process runs, it reconciles requisition-related settings and statuses to change the status of applicable requisitions to C (completed).
Requester's Workbench: Access the Requester's Workbench where you can retrieve, review and modify multiple requisitions using functions such as update a requisition or maintaining distributions on a requisition. You can also approve, budget check, or cancel requisitions.
PO Budget Check Request: Access the PO Budget Check Request where you can check the budget for the purchase order.
Reconcile Purchase Orders: Run the PO RECON process (PO_PORECON) to close qualifying purchase orders that you no longer need to modify. When the PO RECON process runs, it reconciles various purchase order-related settings and statuses to change the status applicable purchase orders to C (completed).
Buyer's Workbench: Access the Buyer's Workbench where you can retrieve, review, and modify multiple purchase orders. You can also approve, budget check, or cancel purchase orders.
Purge Change Requests: Access the Purge Change Requests process page where you can launch the PO_POCHGPRG process to purge completed and error rows from the Change Request tables in PeopleSoft Purchasing.
Purge Stage Tables: Access the Purge Stage Tables process page where you can launch the PO_POSTGPRG process to purge entries on the PeopleSoft Purchasing staging tables.
Process Monitor: Monitor the process and status of requisition and purchase order processes.

See Also

Understanding Purchase Orders

Accessing Vendor Tables, Item Tables, and Return to Vendor

This section lists the pages used to access vendor tables, item tables, and returns to vendors.

Pages Used to Access Vendor Tables, Item Tables, and Returns to Vendors

Page Name	Definition Name	Navigation	Usage
Vendors	none	eProcurement, Buyer Center, Vendors	Access vendor tables. See Maintaining Vendor Information.
Maintain Items	PV_ADM_DEFINE_ITEM	eProcurement, Buyer Center, Maintain Items	Access PeopleSoft item tables. See PeopleSoft Enterprise Managing Items 9.1 PeopleBook.
Return to Vendors	none	eProcurement, Buyer Center, Return to Vendors	Access the return to vendor pages. See Returning Items to Vendors.

Accessing Inquiries and Reports

This section discuses how to access inquiry pages and reports.

Page Used to Access Inquiries and Reports

Page Name	Definition Name	Navigation	Usage
Inquiries and Reports	PV_RPT_MAIN	eProcurement, Buyer Center, Inquiries and Reports	Access inquiry pages and reports for requisitions, purchase orders, and items.

Accessing Inquiry Pages and Reports

Access the Inquiries and Reports page (eProcurement, Buyer Center, Inquiries and Reports).

See Also

PeopleSoft eProcurement Reports

Generating and Viewing PeopleSoft eProcurement Information

This section discusses how to generate and view PeopleSoft eProcurement information.

In addition to the standard reports and inquiries that PeopleSoft applications provide, PeopleSoft eProcurement provides transactional analysis graphs. These graphs can be displayed as bar graphs, pie charts, line graphs, or histograms. These graphs enable you to view information about PeopleSoft eProcurement requisition and purchase order transactions. Four graphs are delivered with PeopleSoft eProcurement:

PO Status Analysis	Provides information about the current state of purchase orders by displaying the number of purchase orders in each purchase order status.
PO Value Analysis	Provides information about the total purchase order costs by item category or ship-to location.
Requisition Status Analysis	Provides information about the current state of the requisitions by displaying the number of requisitions in each requisition status.
Vendor Analysis by Categories	Provides information about total quantities and amounts received from vendors.

PO Status Analysis Graph

This graph displays the number of purchase orders that are currently in each purchase order status. The graph displays information for only one PeopleSoft Purchasing business unit at a time. Within the business unit, you can further limit the purchase orders that appear to one vendor and one buyer.

PO Value Analysis Graph

This graph displays the total monetary amount of the purchase orders. This information can be processed by item category (using the purchase order line level), Ship To code, Location code, or Department ID (using the purchase order distribution line level). The method is noted at the top of the graph. The graph displays information for only one PeopleSoft Purchasing business unit at a time. Within the business unit, you can further limit the purchase orders that appear to one vendor and one buyer.

Requisition Status Analysis Graph

This graph displays the number of requisitions that are currently in each requisition status. The graph displays information for only one PeopleSoft Purchasing business unit at a time. Within the business unit, you can further limit the requisitions that appear to one requester.

Vendor Analysis by Categories Graph

This graph displays the quantity or amount of goods that a vendor supplies to a business unit for a specific category using the Vendor Analysis by Categories graph. The system totals the monetary value to arrive at an amount value from each vendor or it totals the number of units to arrive at a quantity from each vendor.

Page Used to Generate and View PeopleSoft eProcurement Information

Page Name	Definition Name	Navigation	Usage
Procurement Analysis	PV_GRAPH_MAIN	eProcurement, Buyer Center, Analyze Procurement Data	Generate and view PeopleSoft eProcurement information in transactional analysis graphs using requisition and purchase order information.

Generating and Viewing PeopleSoft eProcurement Information

Access the Procurement Analysis page (eProcurement, Buyer Center, Analyze Procurement Data).

Select Graph

Select one of the four delivered graphs.

Business Unit

The PeopleSoft Purchasing business unit containing the requisitions or purchase orders that are used to build the graph. The system uses the business unit that is specified on the User Preferences - Overall Preferences page as the default.

Vendor ID

Select a vendor ID to restrict the graph information to one vendor. This field does not appear if you selected the Req. Status Analysis graph option.

Buyer Name

Select a buyer name to restrict the graph information to one buyer. The buyers are those that are authorized for the user ID on the User Preferences - Procurement Page: Purchase Order Authorizations page. This field does not appear if you selected the Req. Status Analysis option.

By Amt/Qty (by amount or quantity)

Determine if you want the graph to sort by amount or quantity.

Analysis By

Select how you wish to sort the analysis.

Department ID

Item Category

Location

Ship To

Graph Type

Select the type of graph used to display the results.

Graph

Click to generate the transactional analysis graph.

Reset

Click to delete the entries on this page. Then you can enter new criteria for generating the next graph.

Request Type	Select the type of requisition. Values are: Inventory Demand: Processes only the requisition lines for which the Inventory Source check box is selected. Note. You can select the Inventory Source check box on the Items Definition page. Purchase Orders: Processes only the requisition lines for which the Inventory Source check box is not selected. Both Inventory Demand and PO's: Processes both types of requisitions.
Item ID Required	Select to process the requisitions that have a valid item ID that is set for AutoSelect. Define an item for AutoSelect on the Purchasing Attributes - Purchasing Controls page. If this check box is deselected, the Quick Sourcer processes special requests. If the special request does not include a vendor ID, then the requisition line appears with an error status in the purchase order staging tables. If this check box is selected, then all special requests are processed manually using the Requisition Expediter page.
From Business Unit	If you are opting to source by a range of business units, you can elect to put a starting value in the From Business Unit field and an ending value in the To Business Unit field.
From Requisition ID	If you are opting to source by a range of requisitions, you can elect to put a starting value in the From Requisition IDfield and an ending value in the To Requisition ID field.
Requisition Name	Select the name of a specific requisition. This is the name the requester assigned to the requisition. If a name was not assigned, the system uses the requisition ID as the name. This limits the search results to one specific requisition.
Requester	Specify the requester for whom you want to source requisitions.
Buyer	Select a specific buyer for whom to source requisitions to create purchase orders.
Vendor Set ID	Specify the specific vendor set ID for the system to narrow its search.
Vendor ID	Specify the specific vendor ID for the system to narrow its search.
Contract Set ID	If you are sourcing requisitions associated to contracts, you can specify the specific contract set ID for the system to narrow its search.
Contract ID	If you are sourcing requisitions associated to contracts, you can specify the specific contract ID for the system to narrow its search.
Category Set ID	Specify the specific category set ID for the system to narrow its search.
Category	Specify the specific category for the system to narrow its search.
Work Order ID	Select a work order that is associated with sourcing the requisition.
Origin	Select the origin for the purchase order. Origin codes are established on the Origin Codes page and help identify the origins of transactions.

Buyer	Select the buyer to use on the purchase order header in case the PO Calculations process cannot determine the buyer. The buyer name is carried at the line level on the requisition, so a requisition can have multiple buyers. When the PO Calculations process creates the purchase order header, it must assign a buyer name. If all the staged lines that belong on one purchase order have the same buyer name, the PO Calculations process uses that name on the header. However, if the staged lines that belong on the purchase order have different buyer names, and the process that created the staged entry did not specify a name, the name that you enter here is used on the purchase order header.
Consolidation Method	Determines whether purchase orders are consolidated by business unit, vendor, and buyer, or by business unit and vendor only. The consolidation method applies only to staged rows that are identified for consolidation. For example, suppose that you choose to consolidate by business unit and vendor only, then all the rows that belong to the same vendor in each business unit are grouped into one purchase order, even if they have different buyers. Alternately, if you add a buyer to the criteria, purchase orders are built in the same manner. However, they are split between buyers, so that each buyer has a separate purchase order with this configuration.
Lead Time Factor %, Ship to Priority Factor %, Price Factor %, and Vendor Priority Factor % (percentage)	These fields are used for flexible sourcing. To override the category and item settings, enter the percentage weight that you want the PO Calculations process to give the factor when the application process evaluates vendors for flexible sourcing. The sum of these factors must be 100 percent.
Origin	Enter an origin to be used on the purchase order.
Purchase Order Date	Enter a date for the purchase order, if a date has not been assigned. If you leave this field blank, the PO Calculations process uses the current system date.
Purchase Order Reference	Enter a purchase order reference for the purchase orders. This is a free-form field.
Pre-Approve Vendor	Select to approve the vendor automatically that the PO Calculations process selects. This option enables you to run the PO Calculations process and the Create Purchase Order process as a unit, without having to approve the vendors.
Build POs as Approved	Select so that the purchase orders that are created when you run the Create Purchase Order process have an Approved status. If you select this option, the process examines auto-approval criteria set at the business unit level.
Expedite Staged POs	Select to source all requisitions that are located in the staging table.
Calculate PO Line Numbers	Select to ignore staged entry line numbers when the Create Purchase Order process creates new purchase orders and assigns sequential line numbers, beginning with 1. If you do not select this option, the performance is faster, but you might have purchase orders with nonsequential line numbers that do not begin with 1.
Hold from Further Processing	Select to place the resultant purchase orders on hold and prevent further processing.
Allow Dispatch When Appr (approved)	Select to make the resultant purchase orders eligible for dispatch.

Select Graph	Select one of the four delivered graphs.
Business Unit	The PeopleSoft Purchasing business unit containing the requisitions or purchase orders that are used to build the graph. The system uses the business unit that is specified on the User Preferences - Overall Preferences page as the default.
Vendor ID	Select a vendor ID to restrict the graph information to one vendor. This field does not appear if you selected the Req. Status Analysis graph option.
Buyer Name	Select a buyer name to restrict the graph information to one buyer. The buyers are those that are authorized for the user ID on the User Preferences - Procurement Page: Purchase Order Authorizations page. This field does not appear if you selected the Req. Status Analysis option.
By Amt/Qty (by amount or quantity)	Determine if you want the graph to sort by amount or quantity.
Analysis By	Select how you wish to sort the analysis. Department ID Item Category Location Ship To
Graph Type	Select the type of graph used to display the results.
Graph	Click to generate the transactional analysis graph.
Reset	Click to delete the entries on this page. Then you can enter new criteria for generating the next graph.