64 Overview to System Setup

This chapter contains these topics:

64.1 Objectives

  • To understand how to set up the features and functions that allow you to process general accounting information

64.2 Overview

Before you use the General Accounting system, you need to set up and define certain information that the system will use during processing. This information is used to customize the system for your business needs. For example, when entering journal entries, you can have the system verify the total amount after you enter the batch by setting up batch control.

See the following for information about required system setup:

See the following in the JD Edwards World Multi-Currency Guide for information about system setup that your organization might require:

64.2.1 What Are the System Setup Features?

The following describes the system setup features and their purpose.

Feature Description
Constants Establish system basics, such as:
  • Whether the system verifies that the amount and number of documents in a batch of journal entries balance to the totals that you enter separately

  • Whether you require management approval of batches of documents before posting

  • Whether the system allows posting of batches to a prior accounting period within the current year

  • How the system handles invalid account numbers on journal entries

  • What symbols you will use to identify the format of the account numbers you enter during data entry

  • Whether the system uses multiple currencies and, if so, the method of conversion

  • How the system processes journal entries that cross company boundaries (intercompany settlements)

AAIs Define the rules for the chart of accounts and establish how the system creates automatic entries. If you are using the JD Edwards World system in a multi-lingual environment, you can translate the descriptions of your AAIs.
User defined codes Define customized codes, such as document types, that are appropriate for your business needs.
Next numbers Establish an automatic numbering system for documents.
Multi-currency Establish how multiple currency features will work, if you are handling more than one currency in the JD Edwards World system. You need to determine:
  • The types of financial restatement method to use

  • The ledger types to use

  • Whether you want to post balances by currency

  • Whether you want the system to create intercompany settlements for companies using different currencies

64.2.2 Before You Begin

  • Determine your reporting needs and set up your companies, fiscal patterns, business units, accounts, and category codes

64.2.3 What You Should Know About

Topic Description
Taxes If you use the JD Edwards World system to track and report taxes, you can set up the General Accounting system for journal entries with taxes.

See the JD Edwards World Tax Reference Guide.