Managing Landed Cost as a Pre-Receiving Application

This chapter covers the following topics:

• Understanding Landed Cost as a Pre-Receiving Application
• Creating Landed Cost Management Shipments
• Entering Shipment Lines for a Shipment
• Updating Shipments
• Updating Shipment Lines
• Updating a Specific Shipment Line
• Viewing Shipments
• Viewing Shipment Lines
• Viewing a Specific Shipment Line
• Viewing Summarized Allocated and Unallocated Amounts By Component for the Shipment
• Generating Charges for the Shipment
• Managing Charge Lines for the Shipment
• Viewing Charge Lines for the Shipment
• Managing Associations for the Shipment
• Viewing Associations for the Shipment
• Validating the Shipment
• Calculating Estimated Landed Cost for the Shipment
• Viewing Estimated Landed Cost for the Shipment
• Submitting the Shipment to Receiving
• Updating Estimated Landed Cost Information on Completed Shipments
• Recalculating Estimated Landed Cost After Return to Supplier and Correction Transactions
• Calculating and Importing Actual Landed Cost for the Shipment
• Viewing Actual Landed Cost for the Shipment
• Closing Landed Cost Management Shipment Lines
• Canceling Completed Shipments
• Copying and Canceling Completed Shipments

Understanding Landed Cost as a Pre-Receiving Application

Landed Cost as a Pre-Receiving Application

Oracle Landed Cost Management can be used as a pre-receiving application. In this scenario, the estimation of the landed cost is required before the receipt of the item by the Receiving application by using Oracle Landed Cost Management functionality. After the estimated landed cost is finalized in Oracle Landed Cost Management that information is passed to Receiving during the receipt of the item based on the landed cost management shipment. Oracle Landed Cost Management also passes to the Receiving application the quantity received stated in the landed cost shipment line. The Receiving application doesn't allow you to change this quantity to prevent the misallocation of charges in costing. The receipt is performed using the known estimated landed cost.

Using Oracle Landed Cost Management the estimated landed cost is calculated for a shipment from:

• Price and taxes for the item on the associated purchase order.

• Charges generated through the integration with Oracle Advanced Pricing or manually entered in Oracle Landed Cost Management.

After invoices are created and matched to the receipt of the item in Oracle Payables that actual price information is passed to Oracle Landed Cost Management using two concurrent programs (Matches Interface Import and Submit Pending Shipments). If you are using Oracle Process Manufacturing an additional concurrent program (Landed Cost Adjustments Import Process) needs to be performed so that Oracle Process Manufacturing can obtain the estimated and actual price information from Oracle Landed Cost Management for its processing.

The Landed Cost Adjustments Import Process is a concurrent program that belongs to Oracle Process Manufacturing.

Using Oracle Landed Cost Management pages the actual landed cost for the shipment can be viewed and analyzed with the estimated landed cost information.

Landed Cost as a Pre-Receiving Application High-Level Process Flow

This is a basic process flow when using Oracle Landed Cost Management as a pre-receiving application:

1. Create a purchase order for an item and select a ship-to organization that has pre-receiving in LCM enabled using Oracle Purchasing.

   Ensure that the Match Option field for each purchase order line is set to Receipt.

   For information on creating a purchase order, see the Purchase Orders chapter in the Oracle Purchasing User's Guide.

   For information on selecting the pre-receiving in LCM check box for an Inventory organization, see Setting Up Receiving Options.

2. Approve the purchase order.

   For information on approving a purchase order, see the Approval, Security, and Control chapter in the Oracle Purchasing User's Guide.

3. Create a shipment for the items referenced on the purchase order using the Oracle Landed Cost Management Shipments Workbench.

   For more information, see Creating Landed Cost Management Shipments.

4. Create shipment lines for the items referenced on the purchase order using the Oracle Landed Cost Management Shipments Workbench.

   For more information, see Entering Shipment Lines for the Shipment.

5. (Optional) Generate charges for the shipment using the Oracle Landed Cost Management Shipments Workbench.

   For more information, see Generating Charges for the Shipment.

6. (Optional) Manage charges for the shipment using the Oracle Landed Cost Management Shipments Workbench.

   View or change charges that were created through the generate charges process.

   Add new charge lines for the shipment.

   For more information, see Managing Charge Lines for the Shipment.

7. (Optional) Manage associations for the shipment using the Oracle Landed Cost Management Shipments Workbench.

   For more information, see Managing Associations for the Shipment.

8. (Optional) Validate the shipment (price tolerance and so on) using the Oracle Landed Cost Management Shipments Workbench.

   For more information, see Validating the Shipment.

9. Calculate estimated landed cost for the shipment using the Oracle Landed Cost Management Shipments Workbench.

   The Calculate process performs the validation process during its processing. Hence, the Validate process does not need to be run separately.

   For more information, see Calculating Estimated Landed Cost for the Shipment.

10. (Optional) View the estimated landed cost that was calculated using the Oracle Landed Cost Management Shipments Workbench.

    For more information, see Viewing Estimated Landed Cost for the Shipment.

11. (Optional) Repeat steps 6- 10 until the estimated landed cost is satisfactory for the shipment.

12. Submit the estimated landed cost for the shipment using the Oracle Landed Cost Management Shipments Workbench.

    For more information, see Submitting the Shipment to Receiving.

13. (Optional) Update estimated landed cost information on a completed shipment using the Oracle Landed Cost Management Update Shipment, Update Shipment Line, Manage Charges, Manage Charge Line, and Manage Associations pages.

    For more information on updating estimated landed cost, see Understanding the Estimated Landed Cost Update Process and the Updating Estimated Landed Cost on Completes Shipments chapter in this guide.

14. (Optional) Resubmit the estimated landed cost updates using the Oracle Landed Cost Management Shipments Workbench or the Update Shipment page.

    For more information, see Processing Estimated Landed Cost Updates.

15. (Optional) Repeat steps 13-14 until the estimated landed cost is satisfactory for the shipment.

16. Create a receipt for the items on the landed cost management shipment using the Find Expected Receipts page in Oracle Purchasing.

    Find Expected Receipts page

    

    When creating the Receipt, on the Find Expected Receipts page you select a Source Type of LCM (Landed Cost Management) and the Shipment number. The shipment number equals the shipment number plus the line group number. For example, shipment 8 and line group 1 is depicted as 8.1.

    Important: If Oracle Landed Cost Management is implemented as a service application, then the receiving activities are initiated in Purchasing Receiving and can be used for all items. If Oracle Landed Cost Management is implemented as a pre-receiving application, the user must not use Purchasing Receiving for initiating the receiving activities.

    Receipts page - Lines tab

    

    On the Receipts page - Lines tab, the quantity you can receive defaults from the shipment number. The quantity fields are disabled for landed cost management shipments to prevent partial receipts (when using Landed Cost as a Pre-Receiving application) which prevents the misallocation of charges in costing. During this step you enter the subinventory for each receipt line.

    For information on creating a receipt, see the Receiving chapter in the Oracle Purchasing User's Guide.

    After the receipt of the item these steps occur:

    • Item cost for the item is updated in Inventory with the estimated landed cost.

    • Accounting accrual entries for the receipt are created using the estimated landed cost.

    If you are using Oracle Process Manufacturing (OPM), you must first run the Landed Cost Adjustments Import Process in OPM before these steps occur:

    • Item cost for the item is updated in Inventory with the estimated landed cost.

    • Accounting accrual entries for the receipt are created using the estimated landed cost.

17. (Optional) Recalculate the estimated landed cost on a landed cost shipment if the correspondent receiving transactions have been returned to supplier or corrected.

    For more information on recalculating the estimated landed cost after return to supplier or correction receiving transactions, see Understanding Refundable Versus Nonrefundable Cost Factors and Recalculating Estimated Landed Cost After Return to Supplier and Correction Transactions.

18. Create an invoice for the receipt using Oracle Payables.

    For information on creating an invoice, see the Invoices chapter in the Oracle Payables User's Guide.

19. Match the invoice to the receipts using Oracle Payables.

    For information on invoice matching to receipts option, see the Invoices chapter in the Oracle Payables User's Guide.

20. Validate the invoice. After invoice validation the actual invoice information is populated into the Oracle Landed Cost Management interfaces.

    For information on validating, see the Invoices chapter in the Oracle Payables User's Guide.

21. Repeat Steps 17-19 for all other invoices (freight, insurance and so on) that pertain to the shipment.

22. Run the Matches Interface Import concurrent program using Oracle Landed Cost Management.

    This program imports the matched information from the Oracle Landed Cost Management interface tables into definitive tables. This process also sets the landed cost management shipments with Pending Matching field to Yes. At this time, the actual landed cost calculation has not been performed yet.

    Oracle recommends that this program be scheduled to run periodically in order to not require any user intervention.

    For more information, see Calculating and Importing Actual Landed Cost for the Shipment.

23. Run the Submit Pending Shipments concurrent program using Oracle Landed Cost Management.

    This program performs the submit process again and calculates the actual landed cost for the landed cost management shipment. After this process completes successful you can view the actual landed cost using the Shipment Hierarchy and Landed Cost Detail pages in Oracle Landed Cost Management.

    Oracle recommends that this program be scheduled to run periodically in order to not require any user intervention.

    Important: Instead of performing Step 22, you can access the Shipments Workbench and manually perform the Submit action for the shipment. The Submit Pending Shipments program performs the same action in a back ground process.

    For more information, see Calculating and Importing Actual Landed Cost for the Shipment.

    After the actual estimated landed cost is calculated these steps occur:

    • Item cost adjustments transactions are created in Oracle Cost Management (difference between estimated and actual landed cost).

    • Accounting accrual adjustment entries are created (difference between estimated and actual landed cost) by Oracle Cost Management.

    If you are using Oracle Process Manufacturing (OPM), you must first run the Landed Cost Adjustments Import Process in OPM before these steps occur:

    • Item cost adjustments transactions are created in Oracle Process Manufacturing Cost Management (difference between estimated and actual landed cost).

    • Accounting accrual adjustment entries are created (difference between estimated and actual landed cost) by Oracle Process Manufacturing Cost Management.

24. View the actual landed cost information for the shipment and compare the estimated landed cost to the actual landed cost for the shipment using the Oracle Landed Cost Management Shipments Workbench.

    For more information, see Viewing Actual Landed Cost for the Shipment.

25. (Optional) Close the landed cost management shipment lines by running the Mass Close of Shipment Lines concurrent program using the Submit Request window.

    For more information, see Closing Landed Cost Management Shipment Lines.

Creating Landed Cost Management Shipments

A landed cost management shipment is an expected or actual delivery from a purchase order or agreement along with its related charges. A landed cost management shipment contains a shipment header, line groups, and shipment lines. The shipment header contains overall information for the shipment and defines the line groups associated with the shipment. The shipment lines contain the shipment lines for the shipment and match up with the delivery entity for the item. For example, a shipment may contain a one to one relationship with a purchase order and the purchase order lines.

Use the Create Shipment page to create the shipment header and the shipment lines.

Use this procedure to create a landed cost management shipment:

Prerequisites

• A purchase order has already been created that is referencing a landed cost management pre-receiving organization.

To Create Landed Cost Management Shipments

1. Navigate to the Shipments Workbench.

   Shipments Workbench (initial page)

   

   The Shipments Workbench appears with only the Inventory Organization context available for selection.

2. Select the pre-receiving inventory organization in the Inventory Organization field in which you want to receive the items and click the Go button.

   You can view the purchase order shipments that are addressed to this Inventory organization.

   Shipments Workbench

   

   The complete Shipments Workbench appears.

3. Click the Create button.

   Note: The Create button is only available for Inventory organizations that have the Pre-Receiving in LCM check box selected.

   For information on selecting the Pre-Receiving in LCM check box, see Setting Up Receiving Options

   Create Shipment page - Header tab

   

   The Create Shipment page appears displaying the Header tab.

4. Enter this information in the upper section of the page:

   Field Name	Description
   Operating Unit	Select an operating unit for the shipment. The operating unit appears by default from the Inventory organization.
   Location	Select a location for the shipment. The location appears by default from location defined in the Inventory organization.
   Shipment Date	Enter a date for the shipment. The current date appears by default for shipment date.
   Shipment Type	Select a shipment type for the shipment.
   Shipment Status	Displays the current status for the shipment. A shipment status of Incomplete displays when creating a shipment.
   Shipment Number	Enter a shipment number. This field only appears if the Shipment Number Generation is set to Manual in the LCM Options page for this Inventory organization. Otherwise, the system automatically creates the shipment number for you.
   Pending Matching check box	Displays whether Oracle Payables invoice matching is pending or not.
   Pending Update check box	Displays whether estimated landed cost updates are pending or not. This field is only available if you have set the profile option INL: Allow Updates to Completed Shipment to Yes.

5. In the Line Groups section, enter this information for each line group:

   Field Name	Description
   Group	The system automatically creates group numbers in numeric sequence. At least one line group is required for each shipment.
   Group Reference	Enter a group reference. You can enter any value in this field.
   Source Type	The Source Type appears by default from the shipment type you previously selected. After you select a shipment type, the Source Type appears.
   Third Party	Select the third party for the shipment.
   Third Party Site	Select the third party site for the shipment.

6. (Optional) Repeat Step 5 for each line group you want to add to the shipment.

   Click Add 5 Rows if you need additional rows for entering line groups.

7. Save your work.

   Click the Save button to save your work and stay on the page.

   Click the Apply button to save your work and return to the page where this page was accessed.

   Create Shipment page - Header tab

   

   The shipment is created. The shipment number that was automatically assigned is listed in the saved confirmation message.

Entering Shipment Lines for a Shipment

After you create the shipment header you can then enter shipment lines for the shipment. You also use the Create Shipment page to create shipment lines for the shipment.

Use this procedure to enter shipment lines for a shipment:

Prerequisites

• A shipment header has already been created.

To Enter Shipment Lines for a Shipment

1. Navigate to the Create Shipment page.

   After you create a shipment header, stay on the Create Shipment page and create the shipment lines. Otherwise, you must use the update functionality to enter the shipment lines.

2. Select the Lines tab.

   Create Shipment page - Lines tab

   

   The Create Shipment page appears displaying the Lines tab.

3. In the Find Expected Shipment Lines section of the page enter search criteria for the purchase order lines that you want to add to the shipment. In the upper portion of the section, enter any of these fields:

   Field Name	Description
   Third Party Site	Select a third party site. The site appears by default from the line group.
   Purchase Order	Select a purchase order. If you select a standard purchase order, the Release field is unavailable for entry. If you select a blanket purchase agreement purchase order than the Release field is available for entry.
   Release	Select a blanket purchase agreement release.
   Line	Select a purchase order line.
   Schedule	Select a purchase order schedule. This field is not available for blanket purchase agreement purchase orders.

   Otherwise, you can click the Go button without entering any search criteria and all available shipment lines appear.

4. (Optional) Expand the Show More Search Options section and enter one or more of these fields:

   Item

   Field Name	Description
   Item	Select an item number.
   Description	Enter an item description.
   Rev (revision)	Select an item revision number.
   Supplier Item	Select a supplier item number.

   Date Ranges

   Field Name	Description
   Due By Date From and Due By Date To	Enter a due by date range for the purchase orders by entering the from and to dates.

   Shipment

   Field Name	Description
   Container Number	Select a container number for the shipment.
   Truck Number	Select a truck number for the shipment.
   Bar Code Label	Select a bar code label for the shipment.

   Destination

   Field Name	Description
   Project	Select the project number for the shipment.
   Task	Select the project task number for the shipment.

5. Click the Go button.

   Create Shipment page - Lines tab (1 of 2)

   

   Create Shipment page - Lines tab (2 of 2)

   

   All of the purchase order lines that match the search criteria appear in the Shipment Lines section in a table format.

   Fields that appear for each shipment line are: shipment line Type, Purchase Order number, Release, Line, Schedule, Item, item Rev (revision), Description, Qty, UOM, Price, Amount, Currency, Update icon, Duplicate icon, and Delete icon.

6. Select the Shipment Lines you want to add to the landed cost management shipment by selecting the Select check box next to each line.

7. (Optional) For the lines you select you can modify Qty (quantity), UOM (unit of measure), Price, and Currency.

8. Repeat steps 2 through 7 for each purchase order line you want to add to the shipment.

9. (Optional) Click the Update icon next to a shipment line to update additional shipment line details.

   The Update Shipment Line page appears for just that shipment line.

10. (Optional) Modify the Main Information, Tax Determining Factors, or Tax Attributes for the shipment line.

11. Click the Apply button.

    The Create Shipment page reappears to the Lines tab.

12. (Optional) Click the Duplicate icon next to a shipment line to duplicate that line.

    The duplicate line appears in the shipment lines table.

13. Make the necessary modifications to the duplicate line.

14. (Optional) Click the Delete icon next to a shipment line.

    The shipment line is deleted from the shipment lines table.

15. Save your work.

    Click the Save button to save your work and stay on the page.

    Click the Apply button to save your work and return to the page where this page was accessed.

    Create Shipment page - Lines tab (1 of 2)

    

    Create Shipment page - Lines tab (2 of 2)

    

Updating Shipments

Before a landed cost management shipment is completed you can modify the shipment header and the shipment lines. Use the Update Shipment page to modify the shipment header or the shipment lines on the shipment.

Use this procedure to update shipments:

To Update Shipments

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization context available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   Shipments Workbench

   

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field. To update shipments, select a display option of Shipment or Line Group.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. In the Find Shipments section, expand the Shipments section and enter the fields you want to search on. Enter any of these fields:

   Field Name	Description
   Operating Unit	Select an operating unit for the shipment.
   Location	Select a location for the shipment.
   Shipment Date	Select or enter a shipment date.
   Shipment Type	Select the type of shipment.
   Shipment Status	Select the status of the shipment. Values are: Closed Completed Incomplete On Hold Validated Validation Required
   Shipment	Enter a specific shipment number.
   Pending Matching check box	Select this check box if you want to search for shipments that are pending invoice matching in Oracle Payables.
   Pending Update check box	Select this check box if you want to search for shipments that have estimated landed cost updates pending. This field is only available if you have set the profile option INL: Allow Updates to Completed Shipment to Yes.

   Otherwise, you can click the Go button without entering any search criteria and all of the available shipments in the Inventory Organization display in the Shipments region in a table format.

5. (Optional) In the Find Shipments region, expand the Line Groups section and enter the fields you want to search on. Enter any of these fields:

   Field Name	Description
   Group	Enter a specific line group.
   Group Reference	Enter a specific group reference.
   Third Party	Select a third party associated with a line group.
   Third Party Site	Select a third party site associated with a line group.
   Source Type	Select a source type. Value is: Purchase Order.

6. (Optional) In the Find Shipments region, expand the Shipment Lines section and enter the fields you want to search on. Enter any of these fields:

   Field Name	Description
   Third Party	Select a third party associated with the shipment line.
   Third Party Site	Select a third party site associated with the shipment line.
   Source Order	Select the source order (purchase order) associated with the shipment line.
   Shipment Line Type	Select the shipment line type associated with the shipment line.
   Closed check box	Select this check box if you want to search for closed shipment lines.

7. (Optional) In the Shipment Lines section, expand the Show More Search Options section and enter the fields you want to search on. Enter any of these fields:

   Item

   Field Name	Description
   Item	Select an item number.
   Description	Enter a description for the item.
   Rev (revision)	Select an item revision number.
   Supplier Item	Select a supplier item.

   Receipt Details

   Packing Slip	Select a packing slip number.
   Receiver	Select an individual that is the receiver.
   Freight Carrier	Select a freight carrier.
   Bills of Lading	Select a bills of lading.

   Transaction Details

   Transaction Date From and Transaction Date To	Select a transaction date range by using the from and to fields.
   Receipt Routing	Select a receipt routing. Values are: Delivery and Inspection.

   Shipment

   Container Number	Select a container number for the shipment.
   Truck Number	Select a truck number for the shipment.
   Bar Code Label	Select a bar code label for the shipment.

8. Click the Go button.

   Shipments Workbench (1 of 2)

   

   Shipments Workbench (2 of 2)

   

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments or Line Groups.

9. Navigate to the Update Shipment page.

   If the Display option is Shipment, click the Update icon in the Actions column for a shipment.

   If the Display option is Line Group click the Update icon in the Actions column for a shipment line group.

   Update Shipment page

   

   The Update Shipment page appears displaying the Header tab.

10. Modify the shipment header information as necessary.

    For information on the Header fields, see Creating Landed Cost Management Shipments.

11. Save your work.

    Click the Save button to save your work and stay on the page.

    Click the Apply button to save your work and return to the page where this page was accessed.

    Update Shipment page (Another Line Group Added)

    

Updating Shipment Lines

Use the Update Shipment page to add, delete, or modify shipment lines associated with a shipment.

Use these procedures to update shipment lines:

To Update Shipment Lines

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field. To update shipment lines, select a display option of Shipment or Line Group.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   Shipments Workbench

   

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments or Line Groups.

6. Navigate to the Update Shipment page.

   If the Display option is Shipment, click the Update icon in the Actions column for a shipment.

   If the Display option is Line Group click the Update icon in the Actions column for a shipment line group.

   The Update Shipment page appears displaying the Header tab.

7. Select the Lines tab.

   Update Shipment page - Lines tab (1 of 2)

   

   Update Shipment page - Lines tab (2 of 2)

   

   The Update Shipment page appears displaying the Lines tab.

8. Modify the shipment line information as necessary.

9. (Optional) To update a specific shipment line, click the Update icon in the Actions column next to a shipment line.

   For information, see Updating a Specific Shipment Line.

10. (Optional) To delete a shipment line, click the Delete icon in the Actions column next to a shipment line.

11. (Optional) To duplicate a shipment line, click the Duplicate icon in the Actions column next to a shipment line.

12. Save your work.

    Click the Save button to save your work and stay on the page.

    Click the Apply button to save your work and return to the page where this page was accessed.

    Update Shipment page - Lines tab (Modified Quantity Shipment Line 1) (1 of 2)

    

    Update Shipment page - Lines tab (2 of 2)

    

    The shipment line is modified.

To Add Shipment Lines to an Existing Shipment

1. Navigate to the Update Shipment page.

   The Update Shipment page appears displaying the Header tab.

2. Select the Lines tab.

3. In the Find Expected Shipment Lines section of the page enter search criteria for the purchase order lines that you want to add to the shipment.

   Otherwise, you can click the Go button without entering any search criteria and all available shipment lines appear.

   For more information on the search criteria, see Entering Shipment Lines for the Shipment.

4. Click the Go button.

   All of the purchase order lines that match the search criteria appear in the Shipment Lines section in a table format.

   Fields that appear for each shipment line are: shipment line Type, Purchase Order number, Release, Line, Schedule, Item, item Rev, Description, Qty, UOM, Price, Amount, Currency, Update icon, Duplicate icon, and Delete icon.

5. Select the Shipment Lines you want to add to the landed cost management shipment by selecting the Select check box next to each line.

6. (Optional) For the lines you select you can modify Qty (quantity), UOM (unit of measure), Price, and Currency.

7. Repeat steps 2 through 6 for each purchase order line you want to add to the shipment.

8. (Optional) Click the Update icon next to a shipment line to update additional shipment line details.

   The Update Shipment Line page appears for just that shipment line.

9. (Optional) Modify the Main Information, Tax Determining Factors, or Tax Attributes for the shipment line.

10. Click the Apply button.

    The Update Shipment page reappears to the Lines tab.

11. Save your work.

    Click the Save button to save your work and stay on the page.

    Click the Apply button to save your work and return to the page where this page was accessed.

Updating a Specific Shipment Line

Use the Update Shipment Line page to modify the details for a specific shipment line.

Use this procedure to update a specific shipment line:

To Update a Specific Shipment Line

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table.

6. Navigate to the Update Shipment Line page.

   If the Display option is Shipment or Line Group:

   1. Click the Update icon in the Actions column next to a shipment or line group.

   2. Select the Lines tab.

   3. Click the Update icon in the Actions column next to a specific shipment line.

   If the Display option is Shipment Line, click the Update icon in the Actions column next to a specific shipment line.

   Update Shipment Line page

   

   The Update Shipment Line page appears for a specific shipment line.

7. Modify any of the fields in the Main Information section.

8. Click the Apply button.

   The specific shipment line information is updated and you are returned back to the Shipments Workbench.

Viewing Shipments

Use the View Shipment page and all of its related view pages to view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view shipments:

To View Shipments

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipments using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments, Line Groups, or Shipment Lines.

6. Navigate to the View Shipment page.

   Click the Shipment link for a specific line in the table.

   View Shipment page - Header tab

   

   The View Shipment page appears displaying the Header tab.

   The View Shipment is almost identical to the Update Shipment page but it is intended only for the purpose of viewing the information. In addition, the Actions field only has view functionality. The Actions for this page are:

   • View Charges

   • View Associations

   • View Landed Cost

7. (Optional) Select a particular Action and click the Go button.

8. (Optional) Click the Update button to navigate to the Update Shipment page where you can update the shipment or shipment lines.

9. Click the Return to Find Shipments link to return to the Shipments Workbench.

Viewing Shipment Lines

Use the View Shipment page and all of its related view pages to view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view shipment lines:

To View Shipments Lines

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments, Line Groups, or Shipment Lines.

6. Navigate to the View Shipment page.

   Click the Shipment link for a specific line in the table.

   The View Shipment page appears displaying the Header tab.

7. Select the Lines tab.

   View Shipment page - Lines tab

   

   The View Shipment page appears displaying the Lines tab for the shipment.

8. (Optional) You can update the shipment line by clicking the Update button.

   The Update Shipment page appears where you can update the shipment line.

9. (Optional) Click the View Details icon for a shipment line.

   The View Shipment Line appears displaying additional details for the line.

10. (Optional) Click the Update button on the View Shipment Line page to update the shipment line details.

    The Update Shipment Line page appears where you can update the information for a specific shipment line.

11. Click the Return to Find Shipments link to return to the Shipments Workbench.

Viewing a Specific Shipment Line

Use the View Shipment page and all of its related view pages to view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view a specific shipment line:

To View a Specific Shipment Line

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click Go.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipment lines using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments, Line Groups, or Shipment Lines.

6. Navigate to the View Shipment Line page.

   If the Display option is Shipment or Line Group:

   1. Click the Shipment link next to a shipment or line group.

   2. Select the Lines tab.

   3. Click the View Details icon next to a specific shipment line.

   If the Display option is Shipment Line use one of these methods to navigate:

   • Click the Line number link next to a shipment line.

   • 1. Click the Shipment link next to a shipment line.

     2. Select the Lines tab.

     3. Click the View Details icon next to a specific shipment line.

   View Shipment Line page

   

   The View Shipment Line page appears displaying details for the specific shipment line.

Viewing Summarized Allocated and Unallocated Amounts By Component for the Shipment

Use the View Shipment page and all of its related view pages to view all of the information related to a shipment. The View Shipment page - Summary tab displays the summarized allocated and unallocated amounts by component for the shipment.

Use this procedure to view summarized allocated and unallocated amounts by component for the shipment:

To View Summarized Allocated and Unallocated Amounts By Component for the Shipment

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipments using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments, Line Groups, or Shipment Lines.

6. Navigate to the View Shipment page.

   Click the Shipment link for a specific shipment in the table.

   The View Shipment page appears displaying the Header tab.

7. Select the Summary tab.

   View Shipment page - Summary tab (1 of 2)

   

   View Shipment page - Summary tab (2 of 2)

   

   The View Shipment page appears displaying the Summary tab for the shipment. The shipment tab displays the break down for the total allocated and unallocated amounts by component for the shipment. The Component Reference, Type, Allocated Amount, and Unallocated Amount display for each component in the break down.

   The Unallocated Amounts column displays only amounts of nonrefundable charges left in the shipment after its full return or correction. You can click the Unallocated Amount link for a component to submit the Unaccounted Landed Costs For Full Returns (XML) Report for just that component.

   For more information on recalculating the estimated landed cost after to return to suppler and correction transactions, see Understanding Refundable Versus Nonrefundable Cost Factors and Recalculating Estimated Landed Cost After Return to Supplier and Correction Transactions.

   For more information on the Unaccounted Landed Costs For Full Returns (XML) Report, see Unaccounted Landed Costs For Full Returns Report.

   At the bottom of the page these charts display:

   • Pie Graph: The Pie Graph displays the total allocation percentage by component for the shipment.

   • Bar Graph: The Bar Graph displays the total allocation amount by component for the shipment.

8. Click the Return to Find Shipments link to return to the Shipments Workbench.

Generating Charges for the Shipment

Use the Shipments Workbench, Create Shipment, or Update Shipment pages in Oracle Landed Cost Management to initiate the Generate Charges process. The Generate Charges process integrates with Oracle Advanced Pricing. This process is responsible for getting charges from Oracle Advanced Pricing and creating those charges in Oracle Landed Cost Management; in a way they can be associated to line groups or shipment lines, depending on the setup in Oracle Advanced Pricing. After the charge lines are generated you can manage those charges using the Manage Charges page in Oracle Landed Cost Management. The running of this process is optional if you are not integrating with Oracle Advanced Pricing.

Use this procedure to generate charges for the shipment:

To Generate Charges for the Shipment

1. Navigate to one of these pages:

   • Shipments Workbench

   • Create Shipment

   • Update Shipment

2. Select Generate Charges in the Actions field and click the Go button.

   Update Shipment page

   

   The Generate Charges process is initiated and after the process completes you receive a successful confirmation message at the top of the page.

   The Shipment Status still reflects an Incomplete status.

Managing Charge Lines for the Shipment

Use the Manage Charges page to maintain the charge lines for a shipment. After you run the Generate Charges process (manually or through the Shipments Interface Import program), the Manage Charges page displays the charge lines that were generated from the integration with Oracle Advanced Pricing. The generated charge lines can be modified or removed.

You can also use the Manage Charges page to manually create charge lines for a shipment. If you update the charge lines using the Manage Charges page the Manage Associations page is automatically updated and vice versa. These two pages are always in sync with each other.

Use this procedure to manage charge lines for the shipment:

Prerequisites

• Cost Factors have been created.
• The Generate Charges process must have been performed for a shipment if you are integrating with Oracle Advanced Pricing.

To Manage Charge Lines for the Shipment

To Update Charge Lines for the Shipment

1. Navigate to one of these pages:

   • Create Shipment

   • Update Shipment

2. Navigate to the Manage Charges page by selecting Manage Charges in the Actions field and click the Go button.

   Manage Charges page

   

   The Manage Charges page appears displaying all of the existing charge lines for the shipment.

3. Select a charge line and modify any of the fields that appear. You can also modify the charge line associations.

4. To update additional details for the charge line, click the Update icon next to a charge line.

   Note: For the charge lines generated by Advanced Pricing, you can only update the ones with the “override” flag set to yes in the Modifiers setup.

   Update Charge Line page

   

   The Update Charge Line page appears for the line you selected.

5. Modify any of the fields that appear.

6. Click the Apply button.

   The Manage Charges page reappears.

To Delete a Charge Line or Association

7. To delete a charge line or association, click the Delete icon next to a charge line or association.

8. Click Yes when you receive the message are your want do delete the record.

9. Click the Apply button.

   The charge lines are removed.

To Add a Charge Line

10. Access a blank row in the Charge Lines table.

    Click the Add 5 Rows button to add additional rows to the Charge Lines table.

11. Select the blank row by selecting the Select option next to the charge line.

12. Enter this information for the new charge line:

    Field Name	Description
    Type	Select the type of charge line. The Type field lists all of the cost factors available.
    Third Party	Select the third party for this charge line.
    Third Party Site	Select the third party site for this charge line.
    Amount	Enter the amount for the charge line.
    Currency	Enter the currency for the charge line.
    Allocation Basis	Displays the allocation basis for the charge line. Allocation Basis appears by default from the cost factor.

13. Add an association for the charge line by clicking the Add Another Row button in the Associations section of the page.

    A row is added in the Associations section.

14. Select the Type of association for the charge line. Values are:

    • Shipment

      Select Shipment if you want the charge line amount to be prorated to all shipment lines that belong to the shipment.

    • Line Group

      Select Line Group if you want the charge line amount to be prorated to all shipment lines that belong to the specified shipment line group.

    • Shipment Line

      Select Shipment Line if you want the charge line amount to be fully allocated to the specified shipment line.

    If you select Shipment, the shipment number appears in the Number field.

    If you select Line Group or Shipment Line the Number field become available.

15. If you selected Line Group for the Type, select the line group in the Number field that you want to associate the charge line to.

16. If you selected Shipment Line for the Type, select the shipment line in the Number field that you want to associate the charge line to.

17. Click the Apply button.

    The new charge line is added.

18. To update details for the charge line, click the Update icon next to the charge line.

    The Update Charge Line page appears.

19. (Optional) Update the information for the charge line.

    Note: You can create the charge line using this page or you can create charge lines from the Manage Charges page.

20. Indicate whether this charge line must be included in the landed cost by selecting the Included in the Landed Cost check box.

    This check box appears selected by default.

21. Enter associations for the charge line.

    For information, see Steps 12 through 15.

    Note: You can create the charge line associations using this page or you can create associations from the Manage Charges page. The Associations section works the same in both pages.

22. Click the Apply button.

    The charge line information is added and you are returned to the Manage Charges page.

23. Click the Apply button.

    The charge line is added and you are returned to the previous page. In addition, the Manage Associations page is updated to reflect the modifications.

Viewing Charge Lines for the Shipment

Use the View Shipment page and all of its related view pages to view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view charge lines for the shipment:

To View Charge Lines for the Shipment

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipments using the Find Shipments section of the page.

   For more information on the search criteria, see Updating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments, Line Groups, or Shipment Lines.

6. Navigate to the View Shipment page.

   Click the Shipment link for a specific line in the table.

   The View Shipment page appears displaying the Header tab.

   This Workbench is almost identical to the Update Shipment page but it is intended only for the purpose of viewing the information.

7. Select View Charges in the Actions field and click the Go button.

   View Manage Charges page

   

   The View Manage Charges page appears displaying all of the charge lines.

8. Select a specific charge line, and click the View Details icon.

   View Charge Line page

   

   The View Charge Line page appears for that specific charge line.

Managing Associations for the Shipment

Use the Manage Associations page to maintain the charge line associations for a shipment. Associations can be made from charge lines to shipments, shipment line groups, or shipment lines. The Manage Associations page displays the charge lines broken out by association. The charge lines display in a different association format than the Manage Charges page but they both still depict the charge line information.

The Associations link the charge lines to the shipment lines. The last ones receive the allocations calculated by the Oracle Landed Cost Management calculation engine.

Use this procedure to manage associations for the shipment.

Prerequisites

• The charge lines have been created for the landed cost management shipment.

To Manage Associations for the Shipment

To Update Associations for the Shipment

1. Navigate to one of these pages:

   • Create Shipment

   • Update Shipment

2. Navigate to the Manage Associations page by selecting Manage Associations in the Actions field and click the Go button.

   Manage Associations page

   

   The Manage Associations page appears displaying all of the existing association lines for the shipment.

3. Modify any of the fields associated to an association line.

4. To delete an existing association line, click the Delete icon next to the association line.

   The association line is removed from the Association Lines section of the page.

   Note: If you delete all the associations of a charge line, they do not appear in the Manage Charges page, because all the links to the shipment components are lost and the charge line amount is not considered by the Landed Cost calculation.

5. Click the Apply button.

   The association line is updated and you are returned back to the previous page.

   At the top of the page you receive a successful confirmation message.

   In addition, the Manage Charges page is updated to reflect the modifications.

To Add an Association Line to the Shipment

6. Navigate to the Manage Associations page by selecting Manage Associations in the Actions field.

   The Manage Associations page appears displaying all of the existing association lines for the shipment.

7. Access a blank row in the Association Lines table by clicking the Add 5 Rows button to create five new association line rows in the table.

8. Enter this information for an association line row:

   Field Name	Description
   From Component Type	Select the from charge line type. Value is: Charge Line.
   From Component Number	Select the from charge line number.
   To Component Type	Select the type of charge line. Values are: Shipment, Line Group, or Shipment Line.
   To Component Number	Select the to component number that corresponds with the To Component Type. For example, if you enter Line Group as the To Component Type then you would enter one of the shipment line group numbers for the shipment here. If you select a To Component Type of Shipment, the To Component Number is automatically populated with the shipment number.
   Allocation Basis	Displays the charge line allocation basis. Values are: Quantity, Value, Volume, and Weight. Allocation basis is automatically defaulted from the cost factors definition.

9. Click the Apply button.

   The association line is added and you are returned back to the previous page.

   At the top of the page you receive a successful confirmation message.

   In addition, the Manage Charges page is updated to reflect the modifications.

Viewing Associations for the Shipment

Use the View Shipment page and all of its related view pages to view all of the information related to a shipment. The View Shipment page is very similar to the Update Shipment and Create Shipment pages but it is only used for viewing purposes.

Use this procedure to view associations for the shipment.

To View Associations for the Shipment

1. Navigate to the Shipments Workbench.

   The Shipments Workbench appears with only the Inventory Organization field available for selection.

2. Select the pre-receiving inventory organization that pertains to the shipment that was previously created in the Inventory Organization field and click the Go button.

   The complete Shipments Workbench appears.

3. Select the type of information you want to display at the bottom of the Shipments Workbench using the Display field. Values are:

   • Shipment

   • Line Group

   • Shipment Line

   By default Shipment appears in the Display field.

   Depending on the Display selection, the information that appears at the bottom of the Shipments Workbench pertains to that display option. For example, if you select Shipment then fields related to shipments appear in the table.

4. Enter the search criteria for the shipments using the Find Shipments section of the page.

   For more information on the search criteria, seeUpdating Shipments.

5. Click the Go button.

   All of the data that matches the search criteria displays at the bottom of the Shipments Workbench in a table format. Depending on the Display option that was selected, different columns of data appear in the table. Data is related to Shipments, Line Groups, or Shipment Lines.

6. Navigate to the View Shipment page.

   Click the Shipment link for a specific line in the table.

   The View Shipment page appears displaying the Header tab.

   The View Shipment page is almost identical to the Update Shipment page but it is intended only for the purpose of viewing the information.

7. Select View Associations in the Actions field and click the Go button.

   View Manage Associations page

   

   The View Manage Associations page appears displaying all of the charge line associations.

Validating the Shipment

Use the Shipments Workbench, Create Shipment, or Update Shipments page to initiate the Validate process. The Validate process is responsible for validating a given landed cost management shipment. The validations that are performed against the shipment include:

• Checking the purchase order quantity and price tolerance.

• Checking whether the Inventory accounting period is open.

If a shipment does not pass validation, the Shipment Status is changed to On Hold. The shipment stays on hold until a user makes a correction. After the correction, the shipment status for the shipment changes to Validation Required. You must then run the Validation process again.

The Validation process can be initiated by itself but the process is also automatically called when performing the Calculate process in Oracle Landed Cost Management.

Use the procedure to validate a shipment:

To Validate a Shipment

1. Navigate to one of these pages:

   • Shipments Workbench

   • Create Shipment

   • Update Shipment

2. Select Validate in the Actions field and click the Go button.

   Update Shipment page

   

   The Validate process is initiated and after the process completes you receive a successful confirmation message at the top of the page.

   If the shipment passed validation the shipment status changes to Validated. If it did not pass validation the shipment status changes to On Hold.

Calculating Estimated Landed Cost for the Shipment

Use the Shipments Workbench, Create Shipment, or Update Shipment pages to initiate the Calculate process. The Calculate process performs the estimated landed cost calculation for the shipment. The process captures the item price and the amounts from the charge line and associations for a given landed cost management shipment and prorates them down to the level of shipment lines generating the shipment line allocations. The shipment line allocations are the lowest level in which the landed cost is calculated and stored. The landed cost components are basically the item price, charges, and taxes.

When you run the Calculate process the Validate process is automatically performed at the same time. So, depending on the situation you may not need to run the Validate process as a separate step.

Note: Oracle Landed Cost Management captures the non-recoverable tax amount calculated by EB-Tax for the purchase order shipment lines.

Use this procedure to calculate estimated landed cost for the shipment:

Prerequisites

• If integrating with Oracle Advanced Pricing, the Generate Charges process must have already been performed for the shipment.

For information, see Generating Charges for the Shipment.

To Calculate Estimated Landed Cost for the Shipment

1. Navigate to one of these pages:

   • Shipments Workbench

   • Create Shipment

   • Update Shipment

2. Select Calculate in the Actions field and click the Go button.

   Create Shipment page

   

   The Calculate process is initiated and after the process completes you receive a successful confirmation message at the top of the page.

   The shipment status for the shipment is Validated after this process runs.

   After the Calculate process is successful you can then view the estimated landed cost for the shipment.

Viewing Estimated Landed Cost for the Shipment

After the estimated landed cost is calculated for a shipment, you can use the Shipment Hierarchy and Landed Cost Details pages to view the estimated landed cost for the shipment. These pages itemize all of the allocation values that make up the total landed cost. Plus, you can view the proportion of each landed cost component making up the total landed cost in a Pie Chart or Bar Graph.

Use this procedure to view estimated landed cost for the shipment:

Prerequisites

• Estimated land cost must have already been calculated for the shipment.

To View Estimated Landed Cost for the Shipment

1. Navigate to one of these pages:

   • Shipments Workbench

   • View Shipment

   • Create Shipment

   • Update Shipment

2. Select View Landed Cost in the Actions field and click the Go button.

   Shipment Hierarchy page (1 of 2)

   

   Shipment Hierarchy page (2 of 2)

   

   The Shipment Hierarchy page appears displaying the estimated landed cost for each shipment, line group, and line.

   The hierarchy for the shipment is as follows:

   1. At the top of the hierarchy is the Shipment itself. Depicted with a Component Number equal to the shipment number and a Component Type of shipment.

   2. Next is the line group for the shipment. Depicted with the Component Number equal to the line group number and a Component Type of Line Group.

   3. After that is the shipment line. Depicted with the Component Number equal to the shipment line number and a Component Type of Shipment Line. At this level the total estimated landed cost is displayed for the shipment line in the Estimated Amount column and the unit estimated landed cost is displayed in the Unit Landed Cost column. The Estimated Amount is the sum of all allocation amounts for a shipment line.

   4. Finally, under each shipment line is the shipment line, charge line, and tax line allocations. Depicted with a Component Type equal to Shipment Line Allocation, Charge Line Allocation or Tax Line Allocation and the specific cost factor displayed in the Component Reference field.

   Note: The Billed Amount, Actual Amount, and Actual History columns do not appear on this page until after the invoice is received and matched in Oracle Payables.

3. (Optional) To submit the landed cost to receiving, select Submit in the Actions field and click the Go button.

   For more information on submitting the landed cost, see Submitting the Shipment to Receiving.

4. (Optional) To view shipment or shipment line details, click the View Details icon in the Details column next to a shipment or shipment line.

   The View Shipment page or the View Shipment Line page appear displaying the details for the shipment or shipment line.

5. To view landed cost details, click the Unit Landed Cost link for a shipment line.

   Landed Cost Details page (1 of 2)

   

   Landed Cost Details page (2 of 2)

   

   The Landed Cost Details page appears displaying the break down for the total estimated landed cost for the shipment and for the estimated unit landed cost. The cost factor (analysis code and component class) display for each line in the break down.

   At the bottom of the page these charts display:

   • Pie Graph: The pie graph displays the total allocation percentage for each cost that make up the shipment line.

   • Bar Graph: The bar graph displays the total allocation amount for each cost in the shipment line.

   • Calculation History: This graph displays the landed cost adjustment calculation history for the unit landed cost.

     When only estimated landed cost has been calculated and not updated this chart displays just as individual points on the graph. After estimated landed cost has been updated or actual landed cost is calculated, you are able to view lines in this graph that depict the calculation history.

6. (Optional) Select another cost adjustment using the Unit Landed Cost History field.

   Note: The Unit Landed Cost History field is only available when viewing estimated landed costs after estimated landed cost information has been updated on a completed shipment and processed.

   The values that appear for the field are equal to the Adjustment Number from the shipment line plus the date it occurred.

   The system refreshes the page displaying the details for that cost adjustment. The Pie Chart and Bar Graph refresh with the new information and the Calculation History graph displays as a line.

Submitting the Shipment to Receiving

Use the Shipments Workbench, Create Shipment page, Update Shipment page, or the Shipment Hierarchy pages to initiate the Submit process. The Submit process performs all the tasks necessary to complete a landed cost management shipment related to estimated landed costs. When managing estimated landed costs as a pre-receiving application the estimated landed cost must be submitted for a shipment before the shipment can be received using the Receiving application.

Use this procedure to submit the shipment to Receiving:

Prerequisites

• The estimated landed cost calculation has already been performed for the shipment and then reviewed and managed until it is reflecting the correct amounts for the shipment.

To Submit the Shipment to Receiving

1. Navigate to one of these pages:

   • Shipments Workbench

   • Create Shipment

   • Update Shipment

   • Shipment Hierarchy (viewing landed cost)

2. Select Submit in the Actions field and click the Go button.

   View Shipment page

   

   The Submit process is initiated and after the process completes you are transferred to the View Shipment page for that shipment.

   Plus, the shipment status changes to Completed. After a shipment receives the Completed status you can no longer modify the estimated landed cost for the shipment unless you have set the Profile Option INL: Allow Updates to Completed Shipments to Yes.

Updating Estimated Landed Cost Information on Completed Shipments

After a shipment is completed but before the actual landed cost is calculated you can go back to the shipment and modify the estimated landed cost information for the shipment. This give you the ability to make changes or corrections to the estimated landed cost before the invoice arrives. Updating the estimated landed cost information after shipment completion enables you to keep the landed cost updated with new pricing information sent by the supplier and to accommodate the changes in freight charges, shipping methods and so on.

For more information on updating estimated landed cost information on completed shipments, see Understanding the Estimated Landed Cost Update Process and the Updating Estimated Landed Cost Information on Completed Shipments chapter in this guide.

Recalculating Estimated Landed Cost After Return to Supplier and Correction Transactions

After estimated landed cost has been calculated for the items on a landed cost shipment, additional activity may occur against those items in Oracle Purchasing. In Oracle Purchasing you can create return to supplier and correction transactions against the items associated to the landed cost shipment. To update the estimated landed cost to reflect the changes made in the receipt quantity by the return to supplier and correction transactions, you have the option to run the Landed Cost Recalculation Processor concurrent program in Landed Cost Management. The Landed Cost Recalculation Processor concurrent program recalculates the estimated landed cost for the items on the landed cost shipment reflecting the quantity updates made during the return to supplier and correction transactions.

For information on creating return to supplier and correction transactions, see the Returns and Corrections sections in the Oracle Purchasing User's Guide.

For more information on recalculating the estimated landed cost after to return to suppler and correction transactions, see Understanding Refundable Versus Nonrefundable Cost Factors and Recalculating Estimated Landed Cost After Return to Supplier and Correction Transactions.

Calculating and Importing Actual Landed Cost for the Shipment

Before you can view the actual landed cost for a shipment in Oracle Landed Cost Management a few steps need to be performed. For automatic actual landed cost calculation perform these steps:

1. Enter and validate item and charge invoices in Oracle Payables.

2. Run the Matches Interface Import concurrent program.

   Note: Oracle Landed Cost Management provides additional flexibility through a profile option to control how the charge amounts that are matched from Oracle Payables are reallocated in Oracle Landed Cost Management during the actual landed cost calculation.

   For more information on the INL: Re-Prorate Charge Invoice Amount profile option, see the Setting Up Oracle Landed Cost Management Profile Options and Landed Cost Management Profile Options.

3. Run the Submit Pending Shipments concurrent program.

For manual actual landed cost calculation perform these steps:

1. Enter and validate item and charge invoices in Oracle Payables.

2. Run the Matches Interface Import concurrent program.

   Note: Oracle Landed Cost Management provides additional flexibility through a profile option to control how the charge amounts that are matched from Oracle Payables are reallocated in Oracle Landed Cost Management during the actual landed cost calculation.

   For more information on the INL: Re-Prorate Charge Invoice Amount profile option, see the Setting Up Oracle Landed Cost Management Profile Options and Landed Cost Management Profile Options.

3. Access the Shipments Workbench and run the Submit process again for the shipment.

Note: The item and charge invoices entered in Oracle Payables must have the match on receipt option to enable the actual landed cost calculation.

The Matches Interface Import program is responsible for importing the matched invoice information from Oracle Payables into Oracle Landed Cost Management. During this program execution, all shipments that need to be resubmitted that are being impacted by the capture of actual amounts are set as “Pending Matching” shipments. Pending landed cost management shipments must be resubmitted, so that a new landed cost can be figured out as “actual landed cost” and the differences between estimated and actual landed costs can be posted to Oracle Cost Management.

Pending landed cost management shipments can be submitted either one by one, through the Oracle Landed Cost Management Shipments Workbench, or in batch, through the Submit Pending Shipments concurrent program. The Submit Pending Shipments program calculates actual landed cost and then performs the submit action again for the shipment. In both cases, all the routines necessary to recalculate landed costs and generate the Oracle Cost Management integration transactions are performed.

For more information on initiating the Submit process through the Oracle Landed Cost Management Shipments Workbench, see Submitting the Shipment to Receiving.

Use these procedures to calculate and import the actual landed cost:

Prerequisites

• Invoices have already been created in Oracle Payables for the item and the other costs (insurance, freight and so on) associated with the shipment. Plus, the invoices have been matched and successfully validated.

To Run the Matches Interface Import Program

1. Navigate to the Submit Request window.

   The Submit a New Request window appears asking for the type of request you want to submit.

2. Select the Single Request option and click the OK button.

   The Submit Request window appears.

3. Select Matches Interface Import in the Name field.

4. Click the Submit button.

5. Click the No button in the Decision window.

6. To see the status of the concurrent request, navigate to the Requests window.

   The Find Requests window appears.

7. Click the Find button to view the status of all the requests.

   The Requests window appears displaying all of the requests.

To Run the Submit Pending Shipments Program

8. Navigate to the Submit Request window.

   The Submit a New Request window appears asking for the type of request you want to submit.

   Note: The shipments that require resubmitting for actual landed cost calculation have the Pending Matching field set to Yes. The Matches Interface Import program sets this field during its processing.

9. Select the Single Request option and click the OK button.

   The Submit Request window appears.

10. Select Submit Pending Shipments in the Name field.

    The Parameters window appears.

11. (Optional) Enter an Inventory Organization or an Inventory Organization and a Shipment Number and click the OK button.

    To run the program for all of the available data do not enter any parameters.

12. Click the Submit button.

    The Submit Pending Shipments program skips the shipments that have pending updates and finishes with a warning status.

    A message is included in the log stating that the shipment has not been processed and the "Submit" or "Discard Updates" action must be performed from the Shipments Workbench.

    For more information on shipments that have pending updates, see the Updating Estimated Landed Cost on Completed Shipments chapter in this guide.

13. Click the No button in the Decision window.

14. To see the status of the concurrent request, navigate to the Requests window.

    The Find Requests window appears.

15. Click the Find button to view the status of all the requests.

    The Requests window appears displaying all of the requests.

To Resubmit the Shipment for Actual Landed Cost Calculation Using the Shipments Workbench

1. Navigate to the Shipments Workbench.

   Note: The shipments that require resubmitting for actual landed cost calculation have the Pending Matching field set to Yes. The Matches Interface Import program sets this field during its processing.

2. Select Submit in the Actions field and click the Go button.

   The Submit process is initiated and after the process completes you are able to view the actual landed cost for the shipment.

Viewing Actual Landed Cost for the Shipment

Use he Shipment Hierarchy and Landed Cost Details pages to view the actual landed cost for a shipment. These pages itemize all of the allocation values that make up the total landed cost.

Using the Actual Matching History page you can view the detailed invoicing history for the shipment line.

Plus, you can view the proportion of each landed cost component making up the total landed cost in a Pie Chart or Bar Graph and the unit landed cost calculations in the Calculation History graph.

Use this procedure to view actual landed cost for the shipment:

Prerequisites

• Invoice information related to the landed cost management shipment has been imported from Oracle Payables.
• Actual landed cost has been calculated for the shipment.

To View Actual Landed Cost for the Shipment

1. Navigate to one of these pages:

   • Shipments Workbench

   • View Shipment

2. Select View Landed Cost in the Actions field and click the Go button.

   Shipment Hierarchy page (1 of 2)

   

   Shipment Hierarchy page (2 of 2)

   

   The Shipment Hierarchy page appears displaying the actual landed cost for each shipment, line group, and line.

   The Billed Amount, Actual Amount, and Actual History columns appear on this page after the invoice is received and matched in Oracle Payables and then the actual landed cost is calculated and imported to Oracle Landed Cost Management for the shipment. The actual amount columns are next to the Estimated Amount column so that the difference between the estimated and actual landed cost are easily viewed.

   The hierarchy for the shipment is as follows:

   1. At the top of the hierarchy is the Shipment itself. Depicted with a Component Number equal to the shipment number and a Component Type of shipment.

   2. Next is the line group for the shipment. Depicted with the Component Number equal to the line group number and a Component Type of Line Group.

   3. After that is the shipment line. Depicted with the Component Number equal to the shipment line number and a Component Type of Shipment Line. At this level the actual landed cost is displayed for the shipment line in the Actual Amount column and the unit actual landed cost is displayed in the Unit Landed Cost column. The Actual Amount is the sum of all allocation amounts for a shipment line.

   4. Finally, under each shipment line is the shipment line, charge line, and tax line allocations. Depicted with a Component Type equal to Shipment Line Allocation, Charge Line Allocation, or Tax Line Allocation and the specific cost factor displayed in the Component Reference field.

3. (Optional) To view shipment or shipment line details, click the View Details icon in the Details column next to a shipment or shipment line.

   The View Shipment page or the View Shipment Line page appear displaying the details for the shipment or shipment line.

4. To view the detailed invoicing history, click the View Actual History icon in the Actual History column next to an allocation line.

   Note: The Actual History icon is only available for each allocation line. It is not available for the shipment, line group, or shipment lines levels.

   Actual Matching History page

   

   The Actual Matching History page appears displaying the details for the invoice history. The Actual Reference column displays the invoice number plus the distribution number.

5. To view landed cost details, click the Unit Landed Cost link for a shipment line.

   Landed Cost Details page (1 of 2)

   

   Landed Cost Details page (2 of 2)

   

   The Landed Cost Details page appears displaying the break down for the total actual landed cost for the shipment and for the actual unit landed cost. The cost factor (analysis code and component class) display for each line in the break down. The latest landed cost adjustment details appear by default.

   At the bottom of the page these charts display:

   • Pie Graph: The pie graph displays the total allocation percentage for each cost that make up the shipment line.

   • Bar Graph: The bar graph displays the total allocation amount for each cost in the shipment line.

   • Calculation History: This graph displays the landed cost adjustment calculation history for the unit landed cost.

6. (Optional) Select another cost adjustment using the Unit Landed Cost History field. The values that appear for the field are equal to the Adjustment Number from the shipment line plus the date it occurred.

   The system refreshes the page displaying the details for that cost adjustment. The Pie Chart and Bar Graph refresh with the new information but the Calculation History graph stays the same.

Closing Landed Cost Management Shipment Lines

Oracle Landed Cost Management gives you the ability to close multiple Landed Cost Management shipment lines at one time. Running the Mass Close of Shipment Lines concurrent program closes all of the Landed Cost Management shipment lines that match the specified parameters for the concurrent program. Landed Cost Management shipments that have the completed status can have their shipment lines closed. This concurrent program updates the CLOSED_FOR_MATCHING_FLAG to "Y" for all the shipment lines matching the specified parameters. If all of the shipment lines for a shipment have their CLOSED_FOR_MATCHING_FLAG set to "Y" then the program updates the status of the shipment (header) to "Closed".

Closing Landed Cost Management shipment lines is only necessary if you want to prevent changes to the landed cost calculation for a Landed Cost Management shipment. Using the Oracle Payables profile option "AP: Show Closed Receipt Lines from LCM Receipts in Charges Matching" you can control whether the receipt lines associated to Landed Cost Management shipment lines that are closed display or not during charge invoice matching in Oracle Payables. If you set this profile option to yes, whenever a given Landed Cost Management Shipment line is closed, the corresponding Receiving shipment line displays in the charge invoice matching windows. Otherwise, the Receiving shipments line does not display in the charge invoice matching windows.

For more information on charge invoice matching, see the Invoices chapter in the Oracle Payables User's Guide.

For more information on closing landed cost shipment lines, see Closing Landed Cost Management Shipment Lines.

Canceling Completed Shipments

You can cancel the completed landed cost management shipments that are not yet received.

To Cancel Completed Shipments

1. Navigate to the Shipments Workbench page.

   The Shipments Workbench page appears with only the Inventory Organization context available for selection.

2. Select the inventory organization.

3. Click Go.

   The complete Shipments Workbench page appears.

4. Search for the completed shipments.

5. In the Shipments section, select the completed shipment that you want to cancel.

6. From the Actions list, select Cancel.

   The Cancel action is available only if you set the profile option INL: Allow to Copy and Cancel Completed Shipments to Yes.

   Cancel Action

   

7. Click Go.

8. Select Yes for the warning message that appears.

9. You will receive another message that the shipment is canceled.

Copying and Canceling Completed Shipments

To make changes to a completed shipment that is not yet received, you can copy the completed landed cost management shipment and then cancel it. You can edit the copied shipment.

To Copy and Cancel Completed Shipments

1. Navigate to the Shipments Workbench page.

   The Shipments Workbench page appears with only the Inventory Organization context available for selection.

2. Select the inventory organization.

3. Click Go.

   The complete Shipments Workbench page appears.

4. Search for the completed shipments.

5. In the Shipments section, select the completed shipment that you want to copy and then cancel.

6. From the Actions list, select Copy and Cancel.

   The Copy and Cancel action is available only if you set the profile option INL: Allow to Copy and Cancel Completed Shipments to Yes.

7. Click Go.

8. Select Yes for the warning message that appears.

9. You will receive another message with the canceled shipment number and the new shipment number. The new shipment number, which is a copy of the canceled shipment, is with the status Incomplete. You can edit this shipment.

   In the Setup tab of the LCM Options page, if Shipment Number Generation is Manual, you can enter both the old and new shipment numbers.