Oracle Project Billing User Guide

Contents

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Preface

Overview of Oracle Project Billing

Overview of Oracle Project Billing
Billing Options for Projects and Tasks
Accounting Transactions
      Accounting Transactions for Revenue, Invoices, and Advances

Contract Projects

Overview of Contract Projects
Entering a Contract Project and Generating Revenue and Invoices
Billing Methods
Rates
      Assigning Bill Rates
      Controlling Billing by Top Task
Integration with Oracle Project Contracts
      Delivery-Based Billing Events
      Events Summary Window: Delivery-Based Billing Fields
      Subprojects Association
      Contract-Based Project Billing

Agreements and Project Funding

Agreements
      Defining an Agreement
      Entering Agreements
      Agreements with Advance Payments
      Viewing Agreement Summary Amounts
Project Funding
      Fund Across Operating Units
      Fund at the Project Level
      Fund at the Task Level
      Funding Multiple Projects With One Agreement
      Funding a Project
Funding Revaluation
Project Funding Inquiry Window Reference
Quick Agreement / Funding Projects
      Project Templates for Quick Agreement
      Agreement Template
      Creating a Quick Agreement Project
Funding a Project Template
Copying a Template to Create a Quick Agreement Project
Budgeting for Project Templates
Managing Agreements through Self-Service Pages

Events

Events
      Entering Events in Any Currency
Adjusting Revenue Events
      Determining Accounting Dates
      Adjusting Revenue Events: Example
Events Summary Window Reference
Event Details Window
Event Revenue Distribution Lines Window

Revenue Accrual

Accruing Revenue for a Project
      Revenue Flow
      Steps Before Generating Revenue
      Revenue Generation Process
      Selection Criteria
      Calculate Potential Revenue
      Creating Event and Expenditure Item Draft Revenue
Generating and Adjusting Revenue
Deriving Revenue in Foreign Currency
Revenue Accrual and Invoicing
Release Revenue, Generate Revenue Accounting Events, and Create Accounting
Adjusting Revenue
Reviewing Revenue
      Revenue Summary Window Reference
      Revenue Window
      Revenue Lines Window
      Revenue Line Details Window
How to Review Revenue
Viewing Accounting Lines
Accruing Revenue and Generating Invoices Based on Percent Complete
      Processing Percent Complete Revenue and Invoicing
      Agreements with Hard Limits
      Percent Complete
Revenue-Based Cost Accrual
      Cost Accrual Implementation Example
      Cost Accrual Accounting Entries
      Cost Accrual Accounting
      Case Study: Using Cost Accrual for a Project
Other Revenue Issues
      Funding and Multiple Customers or Multiple Agreements
      Hard Limits and Partial Accrual

Invoicing

Invoicing a Project
      Invoice Flow
      Steps To Take Before Generating Invoices
Components of an Invoice
Hard Limits
Generating Draft Invoices
      Viewing and Calculating Proforma Invoice - Estimated Tax
      Reviewing Draft Invoices
      Invoice Review Windows
      Invoice Window Regions
      Approving, Releasing, and Printing Draft Invoices
Consolidating Invoices
      Reviewing Consolidated Invoices
      Viewing Consolidated Invoice Details
      Approving, Releasing, and Crediting Consolidated Invoices
Retention Billing
      Defining the Retention Level
      Defining Retention Terms
      Accounting for Unbilled Retention
      Reviewing Retention Information
Changing Invoice Currency Attributes (Recalculating an Invoice)
Viewing Invoices
Viewing Invoices in Oracle Receivables
Adjusting Project Invoices
      Types of Invoice Adjustments
Adjusting an Invoice
Conditions That Allow Specific Invoice Actions
Integrating with Oracle Receivables
      Data that Oracle Projects Predefines
      Interface Invoices to Oracle Receivables
      AutoInvoice
      Tieback Invoices from Oracle Receivables
      Sending Invoice Accounting to Oracle Subledger Accounting
      Automatic Tax Calculation
      Reporting
      Viewing Invoices in Oracle Receivables
      AR Merge

Inter-Project Billing

Overview of Inter-Project Billing
      Business Needs and Examples
Inter-Project Billing Project Relationships
Inter-Project Billing Process
Overview of Processing Flow for Inter-Project Billing
      Entering Inter-Project Transactions
      Interface the draft inter-project invoice to Oracle Receivables
      Interface the draft inter-project invoice to Oracle Payables
      Run Open Interface Import in Payables
      Interface the draft inter-project invoice to Oracle Projects
Adjusting Inter-Project Billing Invoices

Billing in a Global Environment

Billing in a Global Environment
      Currency Conversion Attributes
      Project Billing Transaction Currency

Federal Government Projects

Federal Projects: Overview
Process Flow for Federal Projects
Federal Projects: Accounting

Using G-Invoicing in Oracle Projects

Overview
G-Invoicing Flow
Running Interface Programs
Submitting Performance for Multiple Orders
Generating 7600B Reporting
The Oracle Projects Command Center G-Invoicing Dashboard
      G-Invoicing Dashboard
      Setting Up Projects Command Center
      Setup and Configuration Steps
      Projects Profile Options
      Configuring Descriptive Flexfields for Search
      Loading Projects Command Center Data
      Business Rules and Validation
Push Order Enhancement
Managing and Maintaining GT&Cs and Orders
Using Agreements and Agreement Additional Attributes
Creating or Associating Projects and Updating Performance Obligations
Seller-Facilitated Orders Created in Oracle Projects
Seller-Facilitated Orders Maintained in Federal G-Invoicing
      Non-Advance-Enabled Orders - New and Modified
      Advance-Enabled Orders - New and Modified
      Creating Seller-Facilitated Orders
      Requesting Agency Approves SFO
      Pulling Seller-Facilitated Orders into EBS
      Working with Seller-Facilitated Orders (created in Oracle Projects)
      Modifying Seller-Facilitated Orders
      Submit Deferred and Delivery Performance for Seller-Facilitated Orders
      Closing Orders
Servicing Agency Support for Buyer-Initiated Orders
Versioning and Deleting IGT Orders
Cancelling Order Lines and Order Line Schedules
Manage Periodic Recurring Orders
Allow Performance Submission During an Order Modification
Closing IGT Orders
G-Invoicing Order Approval – Funds Check and Allocation
APIs and Client Extensions for G-Invoicing
Using Additional Attributes (User Defined Attributes) Pages
Using Performance in G-Invoicing
      Using Deferred Performance
      Using Delivery Performance
      Using Advance Performance
      Submitting Advance Performance (Partial)
      Submitting Adjustment Performance
      Adjustments to Advance Enabled Orders
Using Refund Pay Group
Intragovernmental Payment and Collection (IPAC) Settlement
Viewing Receipts
Refund Performance and Order Modification
Update and Resynchronize Failed Push Orders
Organization Group Model
In-Flight Orders
      Process Flow for Oracle E-Business Suite and Federal G-Invoicing Maintained (New Order)
      Servicing Agency Pulls IFOs
      Modifying Buyer-Initiated In-Flight Orders
      Modifying Seller-Facilitated In-Flight Orders
      Importing or Creating PPQs in Federal G-Invoicing
      Importing PPQs into Oracle EBS
7600EZ Invoice
      Required Setups for 7600EZ Invoice
      Mass Submission of EZ Invoice
      Pushing or Pulling Intragovernmental 7600EZ Invoice Interface Program
      Creating Agreement for EZ Invoice from a GT&C
      Updating an EZ Agreement
      Create and Submit an EZ Invoice
      Create an EZ Invoice
      Submit an EZ Invoice
      Defaulting Requesting TAS and BETC in the 7600 EZ Invoice
      Delete an EZ Invoice in the Draft Status
      Delete an EZ Invoice in the Pending Status
      Reverse an EZ Invoice with a Settled Status
      Reverse a Settled EZ Invoice with Credit Memo
      Reject an EZ Invoice in a Pending Status
      Reject an EZ Invoice in a Settled Status
      APIs and Client Extensions for 7600 EZ Invoicing
Working Capital Fund
      Overall Process of WCF
      Rounding Management
      Participation Ratio
      Setting Up for Working Capital Fund (WCF)
      Working Capital Order Pull and Approval