Reviewing and Updating Internal Learner Data

Pages Used to Review and Update Internal Learning Data

Page Name	Definition Name	Navigation	Usage
Person Info (person information)	LM_PERSON_INT	select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Person Info	Review information about the learner, such as name and language code. You can also assign a preferred communication method.
HR/Job Data (Human Resources Job Data)	LM_PRSN_JOBDATA	select Enterprise Learning, then select User Profiles, then select Internal Learners, then select HR/Job Data	View the internal learner's HR job and employment information. View and update the assigned learning environment.
Internal Learners - Address History	LM_PERSON_ADDR	select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Address History	Review internal learner address information.
Internal Learners - Learner Attributes	LM_LRNR_ATTRIBS	select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Learner Attributes	Define learning preferences for the learner, such as preferred language and content delivery method.
Internal Learners - Contracts	LM_LRN_CONTRACT	select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Contracts	Review and update internal learner contract information.

Understanding Internal Learner Data

Internal learners are individuals who have a record in your HR system. Enterprise Learning Management creates profiles for internal learners when you use EIPs to import person data from an HR system. (If you import data from PeopleSoft HR 8.9 and above, internal learners include employees, contingent workers, and persons of interest.)

Learner profiles store learners' contact information and preferred communication method; job and employment information; address history; and contract information. Administrators can view, but not update imported information in Enterprise Learning Management. However, after profiles are created, you can update the assigned learning environment, select the preferred communication method, and specify learning preferences (learner attributes) for each learner.

Note: Contract information on the Contracts page can be edited only if you opt to maintain contracts in ELM for the associated learning environment.

When a learner is terminated in the HR system, the learner's status is set to Inactive in Enterprise Learning Management.

Prerequisites for Reviewing and Updating Internal Learner Data

Before you can view or update internal learner data, you must import the data from an HR system.

See Understanding Person and Organization EIPs.

Person Info Page

Use the Person Info (person information) page (LM_PERSON_INT) to review information about the learner, such as name and language code.

You can also assign a preferred communication method.

Navigation

select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Person Info

Image: Person Info: Primary Learner Information page

This example illustrates the fields and controls on the Person Info: Primary Learner Information page.

Primary Learner Information: Profile Information

EmplID (employee ID)

Displays the internal learner's employee ID number.

User ID

Displays the internal learner's user ID code.

Note: During implementation, you can use delivered Datamover scripts to move user IDs between databases, such as from PeopleSoft HCM to Enterprise Learning Management. You can then activate the incremental sync USER_PROFILE message so that as new persons are added to the HR system, Enterprise Learning Management automatically retrieves the user IDs, along with the other person data.

Preferred Communication

Select the method of communication that the learner prefers. This is informational only.

Primary Learner Information: Personal Data

Effective Date

Displays the effective date for the internal learner's gender and language code data.

Gender

Displays the internal learner's gender. Values are: Female, Male, and Unknown.

Language Code

Displays the internal learner's primary language.

Primary Learner Information: Primary Communication

The system displays the internal learner's primary communication information, as defined on the Address History page.

Learner Name

Access the Person Info page. Click the Learner Name link.

Image: Person Info: Learner Name page

This example illustrates the fields and controls on the Person Info: Learner Name page.

Type of Name

Displays the name type.

See Name Types Page.

Effective Date

Displays the effective date for each name that is within a name type.

Format for Country

Displays the country format. No code is connected with this field.

Learner Name: Person Name

The fields in the Person Name group box display the learner's name information.

HR/Job Data Page

Use the HR/Job Data (Human Resources Job Data) page (LM_PRSN_JOBDATA) to view the internal learner's HR job and employment information.

View and update the assigned learning environment.

Navigation

select Enterprise Learning, then select User Profiles, then select Internal Learners, then select HR/Job Data

Image: HR/Job Data page

This example illustrates the fields and controls on the HR/Job Data page.

Learner ID

The system assigns a sequential learner ID to the user when person data is uploaded to Enterprise Learning Management.

Learning Environment

When you import learner data, the system assigns the learning environment that is associated with the learner's department. (If the learner has multiple jobs, the learning environment is based on the primary job.)

If you import an internal learner for whom no department learning environment has been defined, the system assigns to the learner the learning environment selected on the Install Defaults - General page.

See Install Defaults - General Page.

Learning environments are defined on the Learning Environment - Basic Data page.

Important! For users who are defined in your system as both internal learners and administrators, the learning environment on the HR/Job Data page controls the user's access as a learner, to the self-service pages. Learning environments that are assigned to the user through the Learning Environments (LM_LE_CMP) component control access to administrator tasks. The administrator can use the Set Learning Environment (LM_ADMIN) component to select the learning environment for the current Enterprise Learning Management session.

See Setting the Current Learning Environment.

HR/Job Information

Effective Date

Displays the effective date for the job.

Hire Date

Displays the learner's hire date for the job.

Learner Status

Displays the learner's job status. The system sets the value to Inactive when an individual is terminated in the HR system.

Company Description

Displays the learner's company, if you have imported this information from HR.

Organizational Relationship

Identifies the learner's relationship to the organization as it pertains to this job. Values are Employee, Contingent Worker, and Person of Interest.

Person of Interest Type

Displays a value only if the organizational relationship is person of interest.

Department

Displays the department with which the learner's job is associated in the HR system. For persons of interest without jobs, this field displays the default department that is identified on the Install Defaults page.

Job Code

Displays the job code for this record. When job data does not exist for a person of interest, Not Applicable is displayed here.

Job Title and Full/Part Time

Displays the learner's job and employment status.

Employee Type

Displays the learner's employee type, such as salaried or hourly. These values are defined in PeopleSoft HR and cannot be updated in Enterprise Learning Management.

Currency Code

Displays the currency code that is associated with this job, for this learner. This value is informational only.

Business Unit

Displays the HR business unit that is associated with this job, for this learner. When the learner enrolls or is enrolled by an administrator into a class that has charges, the system uses the business unit value to locate the corresponding mapped general ledger business unit. The system populates the self-service ChartField value fields (which define the department and account information to which you want to charge the class cost) by default to the values defined for the mapped general ledger business unit. If you have defined the chartfields to display during enrollment by selecting the Display check box on the Chartfield Configuration page, the default values appear to the learner or administrator and are available for edit.

Internal Learners - Address History Page

Use the Internal Learners - Address History page (LM_PERSON_ADDR) to review internal learner address information.

Navigation

select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Address History

Image: Internal Learners - Address History page

This example illustrates the fields and controls on the Internal Learners - Address History page.

Address Type

Displays the address type. Address type values are defined on the Contact Method Type page.

Primary

Identifies an address as primary.

Effective Date and Status

Displays the effective date and status for the address type.

Country

Displays the country for the address.

Address

Displays the internal learner's address information.

Phone

Phone Type

Displays the phone type. Phone type values are defined on the Contact Method Type page.

Country Code

Displays the country for the phone type.

Phone

Displays the phone number.

Ext (extension)

Displays the phone number extension, if any.

Primary

Identifies a phone number as primary.

Email

Email Type

Displays the email type. Email type values are defined on the Contact Method Type page.

Email Address

Displays the email address.

Primary

Identifies an email address as primary.

Interal Learners - Learner Attributes Page

Use the Internal Learners - Learner Attributes page (LM_LRNR_ATTRIBS) to define learning preferences for the learner, such as preferred language and content delivery method.

Navigation

select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Learner Attributes

Image: Internal Learners – Learner Attributes page

This example illustrates the fields and controls on the Learner Attributes page.

Learners can use the self-service pages to update their learning preferences.

Attribute Name

PeopleSoft delivers these learner attributes and their corresponding attribute values: Language Code, Preferred Delivery Method, Program Display Option, Rows Displayed,and Search Attribute.

Learner attribute names are defined on the Learner Attributes page.

See Learner Attributes Page.

See Using the Learning Catalog.

Status

Select the status of the learner attribute for this learner. Your choices are Active and Inactive.

Attribute Value

Values vary by attribute:

For the language attribute, select the language in which the learner prefers to receive learning.
For preferred delivery method, select a delivery method defined on the Delivery Method Type component.
For the program display option, select Collapse to hide section requirements or Expand to show section requirements on the Program Details page. Learners can access the Program Details page from the learning catalog.
For rows displayed, enter the maximum number of rows of search results to display to the learner when searching the catalog.
For the search attribute, specify whether the default search mode for the learner is basic or advanced. The advanced search mode displays additional search fields.

Internal Learners - Contracts Page

Use the Internal Learners - Contracts page (LM_LRN_CONTRACT) to review and update internal learner contract information.

Navigation

select Enterprise Learning, then select User Profiles, then select Internal Learners, then select Contracts

Image: Contracts page

This example illustrates the fields and controls on the Internal Learners - Contracts page.

Note: You can edit the fields on this page only if the Contract Integration with HCM check box is not selected for the learner's learning environment.

See Learning Environment - Defaults Page.

Contracts

Contract Number

Enter the contract number.

Contract Status

Indicate whether the contract is Active or Inactive.

Start Date

Enter the date on which the contract begins.

End Date

Enter the date on which the contract actually ends.

Expected End Date

Enter the date on which you expect the contract to end.

Note: This can be different from the value you enter in the End Date field.

Contract Types

It's possible for multiple contract types to be effective within the contract period. Use the fields in this group box to enter information for each effective contract type.

Effective Date

Enter the date on which the contract type became effective.

Extend Contract

Select to indicate that the learner's original contract has been extended beyond its original date or purpose.

Contract Type

Select the contract type associated with the contract.

You define contract types on the Contract Types page.