Processing and Reviewing Direct Lending Origination Information

For Stafford loans and PLUS loans for Graduate and Professional students, the Borrower ID is automatically populated with the student's ID. For PLUS loans for parents, if blank, select the 'Look Up' icon to view valid Borrower IDs already established as a valid Relationship to the student's ID. Only Relationship IDs defined with the Guardian attribute of Parent or Guardian appear in the Look Up results.

Link to open the Campus Community Relationship component. Use this link to directly create a valid relationship ID, that can then be available to be entered in the Borrower ID field. When creating a relationship, the Guardian attribute must either defined as 'Parent' or 'Guardian'.

Displays the social security number for the borrower.

Displays the date of birth for the borrower.

Select a value if loan refunds go to the Borrower – the parent or guardian in the case of PLUS loan or to the Student.

Displays the Citizenship value applied to the loan application. Valid values are: 1 – Native, 2 – Naturalized, and 3 – Alien Permanent.

For DL Stafford loans, the field is initially 'blank'. If the borrower's Citizenship is updated via the Override Loan Application Data component, the field displays any overridden Citizenship value. The field can also be updated for the loan application using the Population Update process.

For DL PLUS for Graduate and Professional loans, the field displays the student's Citizenship defined in Campus Community. If the borrower's Citizenship is updated via the Override Loan Application Data component, the field displays any overridden Citizenship value. The field can also be updated for the loan application using the Population Update process.

For DL PLUS for parent loan applications, the field displays the borrower's Citizenship defined in Campus Community. If the borrower's Citizenship is updated via the Override Loan Application Data component, the field displays any overridden Citizenship value.

See Overriding Direct Loan Application Information.

See Using the Population Selection Process.

Displays whether a borrower who is not a U.S. citizen holds a valid Visa or Alien Permit. Field can be updated via the Override Loan Application Data component.

See Overriding Direct Loan Application Information.

Select this check box to activate the Telephone field and override the current information. If you select this check box and override the phone number, the new value remains regardless of changes made to Campus Community records. If you clear the check box, the system populates the Telephone field with the current Campus Community values and makes the field inaccessible.

Indicates whether a borrower is in default on a student loan or owes a refund to the federal government. Values are: No, Overridden, or Yes.

For Stafford loans, this value is derived from the NSLDS Match field on the Packaging Status Summary page.

The values from the NSLDS Match field are translated to this field as shown in the following table.

The values that appear are for the student associated with this loan. If the borrower is the student, this information is the same as the information in the Borrower Information group box.

This is the same field as the Borr Default / Owes Refund field in the Borrower Information group box.

Contains the direct lending grade level for this student, as defined by the U.S. Department of Education's COD Technical Reference.

The term in the Direct Lending Year field in FA Term on the FA Info page is related to the first distribution used in the award for this student. That term is used to derive this Direct Lending Year value.

Displays the federal dependency status for the student. The status is derived from the FA Term table and is required on all established Direct Loans.

Indicates whether the student is eligible for a HEAL loan, as determined on the Packaging Status Summary page and is valid only on Unsubsidized loans. HEAL loans are for health profession students who meet the HEAL program requirements.

HPPA indicator tag reports a true value.

Indicates whether the student is eligible for additional Unsubsidized Stafford due to participation in eligible undergraduate or graduate preparatory coursework. This value is derived from the Packaging Status Summary page. The student must have a Direct Lending Year of Fifth Year and above.

Preprofessional Coursework indicator tag reports a true value.

This field is checked if either of two circumstances arise:

• The student is a dependent and the parent or guardian is denied a PLUS loan.

  This value is derived from a combination of the Plus Override check box (accessed on the Database Matches page via the Packaging Status Summary page) and the Additional Unsubsidized Eligibility option defined on the corresponding Loan Type. The Packaging process determines the eligibility for additional unsubsidized Stafford by evaluating the PLUS Override check box. It is the school's responsibility to ensure the additional unsubsidized award uses a unique Unsubsidized Stafford Financial Aid Item Type that has a corresponding Loan Type with the Additional Unsubsidized Eligibility option set. For NSLDS reporting, this ensures the loan application and specific amount is properly identified as an additional unsubsidized Stafford based on PLUS Denied.

• The student is a dependent and the PreProfessional Coursewrk check box on the Packaging Status Summary page is checked.

If either circumstance is met, then the Additional Unsubsidized Eligibility indicator tag reports a value of True.

Represents the EDI destination. Select the number that corresponds to direct loan COD.

Determines where the promissory note is printed. Select one of the following values:

Dest Prints (return to school): Select this option to specify that the COD (the destination) prints the promissory note and sends it to the school. The school then sends the promissory note to the borrower.

Dest Prints (send to Borr): Select this option to specify that the COD (the destination) prints the promissory note and sends it to the borrower.

Dest Reprint: Select this option to specify that the COD (the destination) is reprinting a promissory note that was printed previously.

School Prints: Select this option to specify that the school prints the promissory note and sends it to the borrower.

Displays the current status of the promissory note.

• (blank) – Value initially established when Stafford loans (Subsidized and Unsubsidized) origination record is created. System internally recognizes this value as 'no promissory note' available.

• Ack Pending(acknowledgement pending) – Value represents the MPN Status as reported by COD or may indicate that a promissory note has been created internally by the system. System internally recognizes this value as 'promissory note pending'.

• Accepted – COD has successfully linked a valid MPN to this loan application ID. Value represents the MPN Status as reported by COD on either the origination or promissory note acknowledgement files.

• Closed – Value represents the MPN Status as reported by COD on either the origination or promissory note acknowledgement files.

• Endorser – Value represents the MPN Status as reported by COD on either the origination or promissory note acknowledgement files. This status is used beginning with the 2012–2013 aid year.

• Inactive – Value represents the MPN Status as reported by COD on either the origination or promissory note acknowledgement files. This status is used for the 2011–2012 and prior aid years.

• Print – Value initially established when Direct PLUS loans (parent or graduate professional) origination record is created. System internally recognizes this value as 'no promissory note' available.

• Rejected – Status is set when acknowledgment is received from COD and processed by the system.

See the U.S. Department of Education's Common Origination and Disbursement (COD) Technical Reference

Specifies whether the COD or School prints the disclosure. You can also select Reprint to indicate the disclosure was reprinted. Select COD unless the school has a custom print solution. Financial Aid does not support disclosure printing.

Displays the unique identifier assigned to the promissory note that is attached to the loan. The loan origination acknowledgement and the PNote acknowledgement files update this value.

Beginning with 2003-2004, the direct loan application processing supports master promissory note requirements for the PLUS loan types. The system adds the letter "N" to the ID to indicate that the loan is PLUS Loan MPN. The system adds the letter "M" to indicate that the loan is a Stafford (subsidized or Unsubsidized) Loan MPN.

Displays the current status of the credit check. Values are A-Credit Approved, D-Credit Denied, or X-Credit Pending.

Displays the date that the Loan Credit Eligibility decision occurs.

Use to override the Loan Credit Eligibility status received from the lender. If you use this field to override a credit value, you must then update the DL Disbursement Status on the Direct Loan Override page select (Financial Aid, then select Loans, then select Direct Lending Management, then select Override Processing Status).

The following table explains loan credit values.

Represents the approved Endorser Amount from COD. Field can be edited when Loan Credit Override value equals 'L - Lower Endorser Amount'. Extreme caution should be made if Endorser Amount is overridden. Value should only be changed manually if COD is unable to provide school a Credit Override acknowledgement file with approved Endorser Amount.

These fields display the start and end dates for the academic year. These values are derived from the Aid Year table and can only be changed there.

Displays the start date for the loan period. This date is generated from the Valid Careers for Terms table. This date is derived using the first day of the first term in which the anticipated distribution of the student's award is to be made.

Displays the end date for the loan period. This date is generated from the Valid Careers for Terms table. This date is derived using the last day of the final term in which the anticipated distribution of the student's award can be made.

Select to override and edit the loan dates. The dates are for this loan record only. When you select the check box, the date fields become available. After you edit the date fields, you must save the record.

This check box is accessible only after you select the Override Loan Dates check box. Select to change the start and end dates for the loan period. In addition, when you select this check box you prevent loan adjustments from updating the changes you made to the loan period start and end dates.

Indicates the date that the loan is originated.

Displays the financial aid item type and description for the loan. If available, click the link next to this field to access the Award Entry and the Award Activity pages.

Displays the unique identifier that the Loan Origination process generated for this loan.

Displays the fee charged to the borrower to originate the loan.

Displays the amount approved for the loan. This value is derived from the offer/accept amount for the award.

Displays the Accepted amount for the award and represents the Scheduled Disbursement Amount.

Displays the disbursement ID given to this disbursement in awarding.

Displays the sequentially ordered ID for the anticipated disbursement. The system converts the Disbursement ID that comes from the award and the anticipated disbursement date defined in the Disbursement ID setup to assist in defining the disbursement sequencing requirements. The LOC Antic ID represents the Disbursement Number for anticipated disbursements (Disbursement Release Indicator set to 'false). The LOC Antic ID may change if additional disbursements are added. However, once an associated LOC Actual ID has been assigned, the LOC Antic ID does not change.

Displays the numerically ordered disbursement ID, without skipping numbers. The LOC Actual ID represents the Disbursement Number for actual disbursements (Disbursement Release Indicator set to 'true'). This field is empty until the loan is disbursed to Student Financials. This field is populated when the authorization and disbursement processes are completed and the Direct Loan Out for the Disbursement Process has been run. The COD Actual ID is what is sent to the COD with the Disbursement file.

Select to override and change the current requested disbursement date. If you select this check box and edit the field, the new value remains in effect regardless of future adjustments.

Displays the anticipated date for this loan disbursement. This date is derived from the disbursement date specified in the Disbursement ID table.

Displays the gross scheduled disbursement amount. This value is derived from the Accepted balance on the award disbursement.

Displays the fee amount associated with the scheduled disbursement. This amount is derived from the Accepted fee balance.

Displays the interest rebate fee amount. The system populates this field from packaging fee information.

Displays the amount scheduled for disbursement to the student. This value equals the loan disbursement amount minus the loan fee amount plus any rebate amount.

This check box is selected when the loan funds are disbursed to the student's account.

The Enrollment School Code represents the physical location of the student at the disbursement level. The Enrollment School Code reported is the OPEID of the Campus of the Financial Aid Term associated with the disbursement ID.

• When the award is originated this field is blank and editable by default.

• The Enrollment School Code can be overridden on the page or by Population Update for disbursements not yet reported to COD.

• When a disbursement is transmitted to COD, the field becomes display only and is either blank to indicate that the setup value was used or displays the override value.

See Defining Your Campus OPEID Codes.

Click this button to have the Loan Adjustment process review the student for change transactions. Data changes in the Direct Loan Application component or the Award Entry page do not require you to manually start the Loan Adjustment process here. Click the Activate Change button to start the Loan Adjustment process for other data changes (for example, the student or borrower name).

Displays the current status of the loan. Values are:

Cancelled: Not used for Direct Lending.

Hold: Indicates the COD rejected an activity or a user manually set the loan status to Hold. The system suspends all loan processing until the hold is removed.

Offered and Not Accepted: Indicates that a loan transmission based on an offer is not transmitted until the award is accepted.

Origination Pending: Indicates a pending origination that has not been transmitted to the COD.

In Service: Indicates the loan has been transmitted to the COD.

Terminated: Indicates the award is cancelled and the Offer amount is set to zero prior to transmission to the COD.

Indicates the current status of the loan origination. Values are:

Accepted: Indicates the COD has accepted the loan.

Change Pending Transmission: Indicates an adjustment generated a change transaction that has not been sent to the COD. Any further changes entered alter the change record until the transmission occurs.

Error: Represents an acknowledgement from the COD indicating a rejection of an origination or origination change record.

Origination Pending Transmission: Indicates an Origination that has not been transmitted to the COD.

Transmitted: Indicates that an acknowledgement from the COD is due regarding an origination or an origination change record. All loan change activity is suspended until the acknowledgement arrives.

Click to access the Miscellaneous Loan Detail page, where you can review printing information, origination fees, and academic year start/end dates.

Click to access the Loan Eligibility Detail page, where you can review information on the student's loan eligibility.

Click to access the Borrower Detail page, where you can review the borrower's demographic information.

Click to access the Student Detail page, where you can review the student's demographic information.

Click to access the Name Detail page, where you can review the name on the loan.

Click to access the Address Detail page, where you can review or override the address for the loan.

Displays a link to Ability to Benefit information if present. Click the link to view Ability to Benefit data.

See Managing Ability to Benefit.

Click to access the SULA Loan Detail page.

Displays the acknowledged anticipated gross disbursement amount, as acknowledged by the COD. This amount is derived from the offer balance on the award. The sum of the anticipated gross amounts for this loan equals the loan certified amount.

Displays the acknowledged anticipated net amount, which represents the maximum disbursement for the student, as acknowledged by the COD. This amount is equal to the difference between the anticipated gross and the anticipated fee amounts.

Displays the acknowledged disbursement date, which is the expected disbursement date, as specified on the acknowledgment record.

Displays the actual date of the disbursement after the loan funds are disbursed to the student's account and the Loan Paid check box is selected.

Displays the Program Length based on Program Length Type and Program Length values in the Academic Plan setup.

See Setting Up Taxonomy.

Displays the number of weeks in a Program’s Academic Year based on the following logic:

1. Check for a Student override for Acad Base Weeks. If it exists, use it. If not,

2. Check for an Academic Program-level Acad Base Weeks. If it exists, use it. If not,

3. Use Financial Aid Installation Acad Base Weeks.

Displays the SULA Special Program from the Financial Aid Term record.

Displays the Credential Level based on the Credential Level Cross Reference setup.

See Setting Up 150 Percent Direct Subsidized Loan Limit (SULA).