Working with Weight Tables for Order Weight (WFTB)

Purpose: Use Work with Freight Tables to create and maintain freight tables for use with the order weight freight method, defined in the Source Code table.

Freight by order weight involves calculating the freight charges for an order by evaluating the number of cartons you expect the order will require to ship, and the weight of each carton. The tables you create with this function define the freight charges to add to an order based on the weight of each carton.

When calculated: In order entry, the system calculates freight by order weight during repricing, the initial and final order accept, and when you select to change the last line on the order if you do not change its order quantity. The Freight field on the order does not include order weight freight charges as you add lines to the order; however, the system does display ship via service charges and ship via weight charges immediately. When the system calculates freight by order weight, the system updates the Freight field for the order with the complete freight amount.

In order maintenance, the system calculates freight by order weight as you add or change each line on the order. The Freight field on the order includes all freight charges as changes to freight are made to the order.

Setup: In order to use this freight method, you must set up information correctly in several additional tables. See Freight by Order Weight Setup for instructions on setting up the order weight freight method.

Logic and examples: See Freight by Order Weight Calculation Logic and Examples for the logic that the system uses to calculate freight by order weight.

Removing additional charges: During Order Entry, if you remove additional charges from the order when using the freight by order weight freight method, the system adds the additional charges back to the order when it calls repricing during the final order accept.

In this chapter:

Freight by Order Weight Calculation Logic and Examples

Calculation: The system uses the following steps in calculating freight by order weight:

During order entry, the system calculates freight by order weight during repricing, the initial and final order accept, and when you change the last line on the order if you do not change its order quantity. The system adds together the weight of all non-ship alone items that have the same shipper and arrival date. The system calculates freight on ship-alone items separately (as defined by the field in the Item table).

Order lines for a negative quantity: The system does not include order lines with a negative quantity in the freight by order weight calculation.

Freight by Order Weight in Order Maintenance: During Order Maintenance, the system calculates freight by order weight each time you add or change an item on the order.

Example: An order includes the following non-ship alone items with the same ship via and arrival date:

 Item Weight Quantity Total Weight 1234 10 lbs. 1 10 lbs. 5678 20 lbs. 2 40 lbs. 9123 30 lbs. 1 30 lbs. Total 80 lbs.

The system determines how many pounds to allocate to each carton, based on the Maximum carton weight defined for the ship via on the order and the value defined in the Extra Weight for Order Weight Freight Method (D85) system control value.

 Example: Maximum carton weight = 30 lbs. Extra carton weight = 1 lb. Pounds to allocate per carton = 29 lbs. (30 - 1)

The system then determines how many cartons the items would require to ship.

Note: The actual number of cartons you use to ship these items may differ; these calculations are used for assigning a freight amount to the order only.

Example: 80 lbs. (step 1) divided by 29 lbs. (step 2) = 2 full cartons with a remainder of 22 lbs. in a partial carton

The system then consults the freight table for each full carton, and the final, partial carton, adding the freight amount from the table defined for that weight to the order for each carton. The system includes the extra weight defined in the Extra Weight for Order Weight Freight Method (D85) system control value in each carton weight.

Note: In order to assign a freight amount to the order, the system must find a record on the freight table with the correct ship via, business/residence flag, shipping zone and weight. See Freight by Order Weight Setup.

Example: The freight table contains the following matching records:

 Weight Freight Amount 10 lbs. \$5.00 15 lbs. \$6.00 20 lbs. \$7.00 25 lbs. \$8.00 30 lbs. \$9.00

The system adds the following freight amounts to the order:

 first carton (30 lbs.) = \$9.00 second carton (30 lbs.) = \$9.00 third carton (22 + 1 lbs.) = \$8.00 Total freight = \$26.00

Note: The freight table is an “up to” table, meaning that the system selects the lowest freight amount from the table that is greater than or equal to the order weight.

The system repeats the above steps for each different ship via/arrival date combination on the order.

Ship-alone items: The system consults the freight table separately for each ship-alone item on the order.

Example: The order in the above example included the following ship-alone items

 Item Quantity Weight ABCD 2 10 lbs.

The system consults the freight table separately for each item as follows:

10 lbs. + 1 lb. carton weight from the System Control table = 11 lbs. per carton

The system adds an additional \$6.00 to the order for each carton.

Include Weight of all Items in Freight by Order Weight: If the Include Weight of all Items in Freight by Order Weight (G05) system control value is selected, the system adds together the weight of all non-ship alone items and ship alone items, regardless of the item's shipper or arrival date. This way the system consults the freight table once for all of the items on the order.

Calculate Freight by Order Weight for N/C Orders: If the Calculate Freight by Order Weight for N/C Orders (G68) system control value is selected, the system calculates freight by order weight for an order whose merchandise total is zero. You might wish to calculate freight for an order whose merchandise total is zero if the order includes a warranty item.

Excluding an item from the freight calculation: You can set up an item to be excluded from the total weight for freight calculation purposes by creating an exemption through Working with Freight Exempt Items (WFEI). Additionally, you must have the Use Item Freight Exemption File (E73) system control value selected. See Freight by Order Weight Setup for more information on required setup.

Freight by Order Weight Setup

Purpose: A freight table used to calculate freight for a given source code must contain a record for every combination of shipper, business or residence flag, geographical zone and weight possible for orders using that source code. If the system does not find a matching record on the freight table, freight by order weight will not be added to the order. Instructions for setting up freight tables are provided later in this topic. In addition, you must set up the following fields:

 Table Field Name Valid Value Freight method Order Weight Freight table code representing the freight table defined through Work with Freight Tables Price method Regular Plus Reprice Maximum carton weight weight for the system to use when calculating how many items can fit in each carton Performing Initial Item Entry (MITM) Sell wgt. (Selling weight) weight of the item blank (' ') for non-ship alone items or Ship Alone System Control (WSYS) Extra Weight for Order Weight Freight Method (D85) extra weight to subtract from each carton's capacity when calculating how many items can fit in the carton, and to add to the order weight for each carton Include Weight of all Items in Freight by Order Weight (G05) selected, if you wish the system to add together the weight of all non-ship alone items and ship alone items, regardless of the item's shipper or arrival date Note: Set this value to unselected if you are using an item freight exemption; see below. Calculate Freight by Order Weight for N/C Orders (G68) selected, if you wish the system to calculate freight by order weight for orders whose merchandise total is zero Set this value to unselected if you are using an item freight exemption; see below. Default Warehouse (A04) a warehouse code Creating and Maintaining Warehouses (WWHS) Working with SCF/Ship Via Values (WSHV) Drop point both drop points must be the same

Additional required setup to have item freight exemptions in freight by order weight calculation:

Use Item Freight Exemption File (E73) system control value must be selected

Include Weight of all Items in Freight by Order Weight (G05) must be unselected

Calculate Freight by Order Weight for N/C Orders (G68) must be unselected

Troubleshooting: Any of the following conditions will cause the system to fail to calculate freight by order weight correctly:

• no Sell wgt. (Selling weight) defined for an item

• no Maximum carton weight defined for the ship via

• an order dollar total of zero if the Calculate Freight by Order Weight for N/C Orders (G68) system control value is unselected

• a carton weight defined for the Ship Via that exceeds the highest related freight table record

Additional freight only selected for the Ship Via

Shipping zone for the SCF/Ship Via on the order not the same as the Shipping zone on the freight table

• the customer has a loyalty membership that provides free freight

Note: If you use the Best Way Ship Via for Auto-Assignment (J67) and there are no freight table records for the “dummy” ship via, there will not be any freight charges on the order until the system overrides the ship via on the order to the actual ship via with the lowest shipping charges.

Work with Freight Table Header Screen

Purpose: Use this screen to review existing freight table headers, to create, change, copy or delete a freight table, or to advance to the Work with Freight Table Detail screen.

How to display this screen: Enter WFTB in the Fast path field at the top of a menu, or select Work with Freight Tables from a menu.

 Field Description Freight table The code defining a freight table to use for order weight freight. Alphanumeric, 3 positions; optional. Description The description associated with the freight table. Alphanumeric, 30 positions; optional.

.

 Screen Option Procedure Create a new freight table Select Create to advance to the Create Freight Table Screen. Change a freight table Select Change for a freight table to advance to the Change Freight Table screen. See Create Freight Table Screen for field descriptions. At the Change screen you can change only the Description field. Copy freight table details Select Copy for a freight table to advance to the Copy Freight Table Details Screen. Delete a freight table Select Delete for a freight table to delete it. Work with freight table details Select Work with Details for a freight table to advance to the Work with Freight Table Details Screen.

Create Freight Table Screen

Purpose: Use this screen to create a new freight table header. The header consists of the freight table code and description; in order to use the freight table, you must create both the header and detail. See Work with Freight Table Details Screen.

How to display this screen: Select Create at the Work with Freight Table Header Screen.

 Field Description Freight table The code defining a freight table for use with the order weight freight method. You enter this code in the Source code field of the Source Code table for any source code to use this freight table. Alphanumeric, 3 positions. Create screen: required. Change screen: display-only. Description The description associated with the freight table. Alphanumeric, 30 positions; required.

Completing this screen: You advance to the Work with Freight Table Details Screen, where you can create freight table detail. You return to the Create Freight Table screen.

Work with Freight Table Details Screen

Purpose: Use this screen to create, change, delete or display freight table detail associated with the freight table header. The system consults this table when you enter an order whose source code points to this freight table.

How to display this screen: Select Work with Details for a freight table at the Work with Freight Table Header Screen. You also advance to this screen when you select OK to accept a new freight table header at the Create Freight Table Screen.

 Field Description Freight table A code representing the freight table. Alphanumeric, 3 positions; display-only. Ship via A code representing the shipper to deliver merchandise to your customers. Validated against the Ship Via table. Numeric, 2 positions; optional. Del cde (Delivery code) A code representing the type of delivery address on an order. Valid values are: • Business • Residential • No Distinction Optional. Zone The geographical region where the shipper delivers packages. UPS uses zones to calculate rates. Numeric, 3 positions; optional. Weight The maximum amount that a carton can weigh for the dollar amount defined for the freight table to apply. This is an “up to” field; the system selects the lowest freight table record whose weight is equal to or greater than the carton weight. Numeric, 7 positions with a 3-place decimal; optional. Rate The dollar amount to charge for a carton whose weight matches this freight table record. Numeric, 9 positions with a 2-place decimal; optional.

 Screen Option Procedure Create a freight table record Select Create to advance to the Create Freight Table Details Screen. Change a freight table record Select Change for a record to advance to the Change Freight Table Details screen. See Create Freight Table Details Screen for field descriptions. At the Change screen you can change the Rate field. To change any other information, you must delete the record and create a new one. Delete a freight table record Select Delete for a record to delete it. Display a freight table record Select Display for a record to advance to the Display Freight Table Details screen. You cannot change any information on this screen. See Create Freight Table Details Screen for field descriptions.

Create Freight Table Details Screen

Purpose: Use this screen to create freight table details.

How to display this screen: At the Work with Freight Table Details Screen, select Create. See Freight by Order Weight Setup for more information on setting up a freight table.

 Field Description Freight table The code representing a table that the system consults to calculate freight on orders using the order weight freight method. Alphanumeric, 3 positions; display-only. Ship via The code representing a shipper who delivers merchandise to your customers. Validated against the Ship Via table; see Working with Ship Via Codes (WVIA). Numeric, 2 positions. Create screen: required. Change screen: display-only. Delivery code A code representing the type of delivery address on an order. Valid values are: • Business • Residential • No Distinction Some shippers, such as UPS, charge different rates based on the type of delivery address. Only Business and Residential are valid delivery codes for a UPS ship via; see Working with Ship Via Codes (WVIA). Create screen: optional Change screen: display-only. Zone The geographical region where the shipper delivers packages. UPS uses relative geographic zones, defined by SCF, to calculate shipping rates. See About Zones. Numeric, 3 positions. Create screen: required. Change screen: display-only. Weight The maximum amount that a carton can weigh for the dollar amount defined for this freight table record to apply. This is an “up to” field; the system selects the first freight table record whose weight is equal to or greater than the carton weight. Example: If you have records in your freight table for 10, 20 and 30 pounds, a carton weighing 11 pounds will match the 20-pound record. Numeric, 7 positions with a 3-place decimal. Create screen: required. Change screen: display-only. Rate The amount to charge for shipping a carton that matches the freight table record. Numeric, 9 positions with a 2-place decimal; required.

Note: In order to match the freight table record, the order must have the same Ship via and Delivery code as the freight table record. In addition, the Shipping zone defined for the SCF/Ship Via on the order must match the Zone defined for the freight table record, and the carton weight must be less than or equal to the Weight defined for the freight table record. See Freight by Order Weight Setup.

Copy Freight Table Details Screen

Purpose: Use this screen to copy freight table detail records from an existing freight table to another freight table header.

How to display this screen: Select Copy for an existing freight table at the Work with Freight Table Header Screen.

How to use this screen: Enter an existing freight table code in the To freight table field. If the freight table you select as the destination for copying already has detail records, the following message displays:

Freight Table Details already exist for To Freight Table

If you enter a valid freight table code without existing detail records as your destination table, the Confirm prompt field displays. Select this field to copy the detail records to the destination freight table, or select OK to cancel the copy.

WFTB OROMS 17.0 2018 OTN