Managing the Events Calendar

This chapter discusses the requirements for displaying the events calendar. The chapter also describes how to configure the events calendar user interface for your company. For end users, procedures are provided for managing the events calendar and viewing sessions in the personal calendar.

This chapter includes the following topics:

Events Calendar Overview

Siebel Events Management allows individuals to manage an events calendar and synchronize sessions with their personal calendars, where the sessions appear as activities. This section provides an overview of the relationships between the events calendar and personal calendar, as well as providing information about events calendar browser requirements and icons.

In addition to the personal calendar, there is also the Track Calendar and the Session Timeline or speaker calendar. For more information on the Track Calendar, see Using the Track Calendar. For more information on the speaker calendar, see Adding Speakers to Sessions.

Events Calendar and Personal Calendar Relationships

The following list provides information about the differences and relationships that exist between the events calendar and the personal calendar:

The events calendar only displays events, and not sessions or event plans.
The personal calendar only displays activities corresponding to events or sessions and not event plans. When an employee registers for a session, an activity appears on the employee’s personal calendar. For more information on the differences between event plans, events, and sessions, see Defining an Event.
Personal calendar synchronization is a one-way communication from the sessions of an event to the personal calendar. Changes to the session item that display on the personal calendar are not saved to the session itself. If a user cannot attend a planned session listed on his or her personal calendar, only you—as the event’s administrator—can remove that person from any speaker, staff, or attendee lists.
Personal calendar items do not appear on the events calendar.

End-User Procedures for Managing an Events Calendar

End users can see a list of upcoming events at any time by viewing the events calendar. The first part of this section describes how you can use the events calendar to learn about new events and sessions for which you may want to register.

After you register for a session within an event, your Siebel application also displays the session on your personal calendar. The second part of this section describes how you can view session details from your personal calendar and set an alarm to receive online session reminders.

Viewing Event Details from the Events Calendar

You can use the events calendar to view all events that are scheduled for the day, week, or month in a calendar format. Each event listing displays a link that takes you to details about the event and associated sessions.

In the Events Calendar view, you can find out details about an event, for example the type, status, and description, by placing your mouse pointer over the Event Name link. In addition, you can view all the events planned for the day by placing your mouse pointer over the date in the Events Calendar view.

The following procedure describes how to view event details and associated sessions from the events calendar.

To view event details from the events calendar

Navigate to the Site Map > Events > Calendar view.
Click the Daily, Weekly, or Monthly view tab.
- Clicking the Daily view tab, sorts the calendar by hours in a day.
- Clicking the Weekly view tab, sorts the calendar by days in a week.
- Clicking the Monthly view tab, sorts the calendar by days of the month.
Place your mouse pointer over the name link to view details about the event.
Place your mouse pointer over the date to view events that are planned for that day.
Click the name link for the event you want to view.
The Events form and Sessions list appear, showing more details about the event.
Click the Session Time Line link.
The Event Session Timeline appears, showing an hourly breakdown for each session associated with the event, as shown in the following figure.

Viewing Session Details from the Personal Calendar

The following procedure describes how to view session details on your personal calendar.

To view session details from the personal calendar

Navigate to the Site Map > Calendar view.
Click the Daily, Weekly, or Monthly view tab.
Your planned sessions appear in your personal calendar.
In the Calendar, click the name link for the session you want to view.
The Calendar Detail form appears, showing activity-style details about the session.

Note: The personal calendar displays an activity for each session. A session activity in the calendar is a copy of the session information. You may not reschedule or modify sessions from the personal calendar.
In the Calendar Detail form, select the Alarm check box to receive an online reminder for the session.