Defining Business Unit Defaults by SetID

Aging ID

Select an aging ID that you set up on the Aging page. The Aging Application Engine process (AR_AGING) uses this identifier for the aging rules for all business units associated with the TableSet.

Calendar ID

Select the calendar ID used to perform history calculations. You define the calendars on the Calendar Periods page.

AR Specialist (accounts receivable specialist)

Select the AR specialist who you want to be the initial owner for deduction and disputed items. The system assigns the specialist when you create a deduction on the payment worksheet and when you mark an item as disputed or as a deduction on the View/Update Item Details - Detail 1 page. You can override the default specialist for individual customers on the Bill To Options page and for the deduction or dispute reasons on the Deduction Reason page and the Dispute Reason page.

Year and Period

Enter dates that the Receivables Update Application Engine process (ARUPDATE) uses to determine which period to update for days sales outstanding history. These dates appear on the Receivables Update - Request page. The system calculates, summarizes, and stores all monetary transactions that fall in the date range for the defined periods.

Statement ID and Dunning ID

Select the IDs that determine the conditions and parameters that the system uses to prepare customer statements and dunning letters. The statement ID also defines the default statement type to generate. You define these IDs in the Statement (STATEMENT_TABLE) and Dunning (DUNNING_TABLES) components.

Generate Statement Image

Select Yes to make statement images available on the Collections Workbench, Correspondence tab, or No to turn off this functionality. You can override this value at the correspondence customer level on the General Information - Correspondence Options Page.

This field controls only the availability of statement images on the Collections Workbench. It does not affect the image displayed in the self-service component, eBill Payment.

For more information, see Setting Up PeopleSoft eBill Payment Security.

See also Correspondence Tab.

Generate Dunning Image

Select Yes to make dunning images available on the Collections Workbench, Correspondence tab, or No to turn off this functionality.

You can override this value at the correspondence customer level on the General Information - Correspondence Options Page.

See also Correspondence Tab

Admin ID (administrative ID), Finance ID, and Penalty ID

Select an overdue charge ID for each of these fields whose overdue charge type matches the field name. These IDs determine the conditions and parameters that the system uses to generate overdue charge invoices. The system also uses these IDs to determine when not to prepare an overdue charge invoice. You define these IDs in the Overdue Charging component (OVRDUE_CHG_TABLE2).

Bank

Select the bank of the business unit whose remit to address will appear on correspondence.

Bank Account

Enter the bank account number of the business unit whose remit to address will appear on correspondence.

(USF) Billing ALC (billing agency location code)

Enter the agency location code for the billing agency that is sending data. The federal IPAC interface uses the business unit agency location code when transmitting data.

(USF) Sender DO (sender disbursing office)

Enter the disbursing office symbol for the agency location that is sending the transaction using the IPAC interface. This is the five-character ID assigned by the U.S. Department of Treasury.

(USF) IPAC Subcategory

Select a default IPAC subcategory code to be populated by AR Posting when the IPAC header is created.

Subcategory options are:

• Benefits

• Borrowings

• Buy/Sell

• Capital

• Custodial Exchange

• Custodial Non-Exch

• Expenditure Non-Exch

• Investments

• Other

Maximum Write-Off Amount

Enter the maximum amount that you can write off for either an individual item or for the remaining balance for a match group. The process writes off an amount less than or equal to the maximum amount if the amount does not exceed the percentage of the original amount for the item. For example, if you enter an amount of 25.00, the process writes off amounts up to 25.00. However, if you enter a maximum write-off percent of 10 and the total original amount of an item is 240.00, the system will not write off more than 24.00.

For no limit, enter all 9s.

Maximum Write-Off Percent

For the maintenance worksheet, enter the maximum percentage of the item amount that the system can write off. The write-off percent applies only to write-offs for individual items, not for remaining amounts for items or match groups.

For the Automatic Maintenance process, enter the maximum percentage that the remaining balance can be for a match group. The process adds the total debits or totals credits and divides the higher amount by the remaining balance for the match group to determine the percentage that can be written off.

The maximum percentage that you can enter is 100. For no limit, enter 100.

Minimum Days Until Write-Off

Enter the minimum age of items before you can write them off on the worksheet or the process automatically writes them off. For example, if you enter 30, you cannot write off an item until it has been in the system for 30 days. For no limit, enter 0.

Business unit: FRA06

100.00

Customer: FRA08

50.00

Entry reason: PROMO

75.00

Pension Group Type

Enter any Group Type value acceptable for pending item groups (such as Pension Administration, Billing, entered on-line).

The user can enter the same Group Type used for OnLine Pending Item Entry, or Integration with Billing or Integration with other product, but there is also the flexibility to enter a Group Type specific for Pension Integration. The advantage is to have specific Document Type or Journal Template for Integration with HCM, in case it fits better the business needs of the company.

See Setting Up Group Types and Group Origins.

Pension Origin ID

Enter a Pension origin ID. Only Origin IDs with the following settings are available for selection:

• Origin Type = P (Pension)

• Origin Method = E (External)

Accounting Date Option

Select to have the system issue a warning if the user enters a date other than the current date for transactions in this business unit.

Holiday Options

Select the default rules for the SetID that the system uses to change the due date when it falls on a bank holiday. Options are:

Not Applicable: Does not change the due date.

Due After Holiday: Changes the due date to a day after the holiday.

Due Before Holiday: Changes the due date to a day before the holiday.

The system uses the bank account assigned to the correspondence customer to determine bank holidays. Override this default for an individual business unit on the Bank/Payment Options page, or override this default for an individual customer on the Bill To Options page.

Days

Enter the number of days to move the due date to accommodate the holiday.

Allow due date in next month

If you select Due After Holiday as the holiday option, select this check box to permit the new due date to be in the next month. If you do not select this option, the system adjusts the due date to the last business day before the original due date.

Synchronize Budget Date

Select this option to use the same date for entries in the collected budget as the date in recognized budget. Otherwise, the system uses the accounting date for the source transaction.

Budget Date Override

Select this option to enable users to override the BUDGET_DT field when creating online accounting entries. You must have Commitment Control activated at the installation level and at the ledger group for the business unit.

Notify if Revenue Missing

Select this option to display an error message when a user selects an item on the Payment, Express Deposit, and Maintenance Worksheet pages, and revenue lines have not been generated in Contracts.

Transaction Type

Specify the default source transaction template for the Budget Processor Application Engine process (FS_BP) to read the source data and to perform budget checking. The Budget Processor uses the default for transactions that the Revenue Estimate Application Engine process (AR_REV_EST) generates. Override the default when you run the Revenue Estimate process or the Budget Processor process.

Misc Payment Transaction Type (miscellaneous payment transaction type)

Specify the source transaction template for the Budget Processor to use to read the source data and to perform budget checking for directly journaled payments. You cannot override this value when you run the process from the Direct Journal Entry - Accounting Entries or Directly Journalled Payments pages. However, you can override this value when you run the process from the Budget Processor - Request page.

Multiple Revenue Line

Specify whether to perform manual multiple revenue line distribution for the items in the business unit. If you select Allow Manual Distribution, a user can manually distribute the revenue amounts for control budgets in the worksheets if a partial payment is applied to items with multiple revenue lines. If you select No Manual Distribution, the system distributes the revenue amount automatically.

Cleared

Cleared

You cannot override the budget date. The system uses the accounting date as the budget date on all transactions.

The accounting date is used as the budget date on all transactions.

The accounting date is used as the budget date on all transactions.

Cleared

Selected

You can override the budget date for any transaction.

The accounting date is used as the budget date on all transactions, but the user can override the budget date.

The accounting date and the budget date match their values in ITEM_DST.

Selected

Cleared

Use the same date for entries in the collected budget as the date in the recognized budget.

The accounting date is used as the budget date on all transactions.

The system uses the original budget date from the recognized revenue for the budget date related to entries affecting the collected revenue.

Selected

Selected

You can only override the budget date for pending item entry transactions.

The accounting date is used as the budget date, but you can override the date as required for:

• Pending item entry transactions.

• Transactions that create new items on worksheets.

• The transfer to item in transfer worksheet transactions.

For all other transactions, the budget date is populated based upon the recognized revenue budget date.

The accounting date and the budget date match their values in ITEM_DST.

The system uses the original budget date from the recognized revenue for the budget date related to entries affecting the collected revenue.

Edit Combinations

Select to enable ChartField combination editing for business units with this SetID and select one of two methods for handling errors.

Recycle

Select to display an error message for accounting entries that you create online. You can save the accounting entries, but you cannot post them until you correct the errors or fix the combination edit rule on the Rule Definition page. The system changes the posting action for the group to Do Not Post and sets the edit status to Error. If you generate accounting entries by running the Receivables Update process, the process creates an entry in the message log. You must use the error correction pages to correct the errors before you can post them.

Warning

Select to display a warning message for accounting entries that you create online. You can choose whether to correct the accounting entries or to post them without correction. The Receivables Update process adds a warning message to the message log for batch accounting entries and posts the group.

Order Number Update, PO Number Update (purchase order number update), and Contract Number Update

Select to enable users to update the Order Number, Purchase Order, and Contract Number fields on the View/Update Item Details - Detail 2 page.

Automatic Maintenance Method

Select the automatic maintenance method containing the rules that you want to use by default to match items when you run the Automatic Maintenance Application Engine process (AR_AUTOMNT). You can override the method for individual run controls if needed.

Match Across Business Units

Select the check box if you want the Automatic Maintenance Application Engine process (AR_AUTOMNT) to match items across multiple business units entered on the Automatic Maintenance run control page (Accounts Receivable, Receivables Maintenance, Automatic Maintenance, Request Automatic Maintenance). The Match Across Business Units check box is deselected by default. If the check box is deselected, the process matches items within each of the business units entered on the run control page.

Invoice amount or percent overage within tolerance

WS-10 (Write-off an Overpayment)

WS-09 (Write-off an Item)

WS-06 (Adjust Remaining Overpayment)

WS-10 (Write-off an Overpayment)

WO and IOIT

AO and IOIT

WAO and IOIT

Invoice amount or percent overage exceeds tolerance

WS-05 (Place Amount on Account)

WS-05 (Place Amount on Account)

WS-04 (Prepay an Item)

WS-06 (Adjust Remaining Overpayment)

OA and IOET

PR and IOET

AO and IOET

Invoice amount or percent underage within tolerance

WS-11 (Write-off an Underpayment)

WS-09 (Write-off an Item)

WS-07 (Adjust Remaining Underpayment)

WS-11 (Write-off an Underpayment)

WO and IUIT

AU and IUIT

WAU and IUIT

Invoice amount or percent underage exceeds tolerance

WS-08 (Create a Deduction)

WS-08 (Create a Deduction)

DED and IUET

Discount amount or percent overage within tolerance

WS-11 (Write-off an Underpayment)

WS-09 (Write-off an Item)

WS-07 (Adjust Remaining Underpayment)

WS-11 (Write-off an Underpayment)

WO and DOIT

AU and DOIT

WAU and DOIT

Discount amount or percent overage exceeds tolerance

WS-08 (Create a Deduction)

WS-08 (Create a Deduction)

DED and DOET

Discount amount or percent underage within tolerance

WS-10 (Write-off an Overpayment)

WS-09 (Write-off an Item)

WS-06 (Adjust Remaining Overpayment)

WS-10 (Write-off an Overpayment)

WO and DUIT

AO and DUIT

WAU and DUIT

Discount amount or percent underage exceeds tolerance

WS-05 (Place Amount on Account)

WS-05 (Place Amount on Account)

WS-04 (Prepay an Item)

WS-06 (Adjust Remaining Overpayment)

OA and DUET

PR and DUET

AO and DUET

Use an AR Display Currency

Select to enable the associated currency options. Use these options to determine which currency transaction and balance amounts appear in the PeopleSoft Receivables inquiry pages, and to determine the default currency that appears on the run control pages for statements and dunning letter processes. Options are:

Business Unit Currency: The system displays amounts in the format currency for the business unit that you defined on the Receivables Options - Payment Options page, and the system uses the exchange rate type for the business unit to convert the amount. The business unit currency is usually the same as the base currency.

Customer Default Currency: The system displays amounts in the default currency for the customer and uses the exchange rate type for the customer to convert the amount. You define customer currency defaults on the Miscellaneous General Info page for the customer.

Other: The system displays amounts in the currency that you specify, and the system uses the exchange rate type that you specify to convert the amounts. Only this option enables you to change the display currency for inquiry pages and the dunning letter and statement run control pages when you access them.

Currency Code

Enter the default currency for converting item amounts.

Rate Type

Specify the exchange rate that the system uses to convert currency amounts on worksheets.

Effective Date

Specify whether the conversion date should be the current date (As of Today), or the Accounting Date for the item.