View and Manage Content Items

You can see how a content item content will look with different layouts, add tags, manage translations, and perform other actions on content items.

You can see all the content items in the repositories you have access to on the Assets page. See Quick Overview of the Assets Page.

In the header on the Assets page, you can perform the following actions:

  • To create a content item, click Create. See Create Content Items.
  • If you've exported assets for translation, you can view the associated jobs by clicking More menu, then selecting Translation Jobs. See Manage Asset Translation Jobs.
  • To view and create collections, click More menu, then select Collections. See Create and Share Collections.
  • To view analytics for the sites and channels associated with current repository, click More menu, then select Content Analytics. See View Content Metrics in Administering Oracle Content and Experience.

To search, filter, and sort assets, use the tools on the left of the Assets page and the search box at the top. See Search, Filter, and Sort Assets.

When you select or right-click a content item you can perform the following actions:

  • To see how the content will look with the different layouts associated with the content type, click View.

  • To edit a content item, click Edit.
  • To see all the translated versions of a content item, click Expand.
  • To get a content item reviewed, click Submit for Review. A repository administrator can then approve or reject the image. The submission status is shown in the lower right area of the asset—In review status icon In Review, Approved status icon Approved, or Rejected status icon Rejected. You can select more than one asset to submit for review at the same time.
  • To publish a content item, click Publish. You can select more than one asset to publish at the same time. See Publish Assets.
  • To make content items easier to find, you can use categories, collections, and tags.
    • If a taxonomy is associated with the repository you're viewing, you can use categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the content item, click Categories. See Assign Asset Categories.

      Note:

      Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
    • Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the content item is associated with, click Collections. You can select more than one asset to assign collections to at the same time. See Create and Share Collections.
    • Tags, like keywords, are terms that a user might search for. For example, you might have a document about an upcoming conference. You could tag the document with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for the content item, click Tags. You can select more than one asset to assign tags to at the same time. See Tag Assets.

    You can also view categories, collections, and tags by clicking the additional properties pane, then, in the drop-down menu, selecting the option you want.

  • To change the channels the content item is targeted to, click Channels. You can select more than one asset to assign channels to at the same time. You can also view channels by clicking the additional properties pane, then, in the drop-down menu, select Channels. See Create and Share Publishing Channels.
  • To copy a content item to another repository, click Copy, select the repository you want to copy the asset to, then click Copy. You must have the Manager role on the target repository and access to the content types associated with the copied assets. You can select more than one asset to copy at the same time. Only the current version of each asset will be copied.

    If the content types used for the copied content items aren't already associated with the target repository, the association will be done automatically.

    If you're copying a content item that references another asset, the referenced asset will also be copied to the target repository.

    Repository managers can also copy assets from one repository collection to another.

  • To delete a content item, click Delete. You can select more than one asset to delete at the same time.
  • To duplicate a content item, click Duplicate. A new version of the content item is created with “Copy” appended to the name. You can edit the item as needed without affecting the original version.
  • To restrict the content item from being translated, click Non-Translatable. This action can't be undone, and it removes any existing translations, so be sure you want to make the item non-translatable before you confirm the action.
  • To view the properties for this content item, click Properties. The properties include read-only information such as when the item was created and last updated, the translations for the item, the associated channels, and the associated collections. You can also view properties by clicking the additional properties pane, then, in the drop-down menu, select Properties
  • If permitted, you can translate the content item by clicking Translate. See Localize Content Items.
  • If an individual translation has been added or edited, its status changes to draft. Before you can publish or submit it for approval, you must change the status to translated. To change the status, expand the content item, right-click or select the translated version you want, then click Set As Translated.

While viewing a content item, you can perform the following actions:

  • To get a content item reviewed, click Submit for Review.
  • To edit the content item, click Edit.
  • To add an annotation to the content item, click Annotation icon, click the field where you want to add the annotation, then enter your comment in the text box, and click Post. See Add Annotations in Managing Content with Oracle Content and Experience.
  • To view annotations on the content item, click View annotations icon. When you click an annotation, the annotation note will get focus in the conversation.
  • To publish the content item, click Create, and then select Publish. See Publish Assets.
  • If permitted, you can translate the content item by clicking Create, and then selecting Add Translation. See Localize Content Items.
  • By default you see the content form view—the field names from the form in addition to the content. If the content type includes a default view, you can view the content item in that default view by selecting Content Item Default in the first drop-down list.
  • By default, the content is set to fit the browser window. To see how the content will look with the different layouts associated with the content type, select other layout options from the drop-down list. You can select different devices, different sizes, or, if configured, specific site pages. You can also create your own device size. Alternatively, you can view the ruler by clicking editor ruler icon. Click one of the intervals under the ruler to see how the item appears at different sizes. When you select a mobile device size you can also select portrait/landscape icon to see how the item appears on a mobile device depending on orientation.
  • To create or participate in a conversation associated with this content item, click the additional properties pane, then, in the drop-down menu, select Conversation. See Use Conversations in Managing Content with Oracle Content and Experience.
  • To view and manage translations for the content item, click the additional properties pane, then, in the drop-down menu, select Translations. You can use the options on this pane to:
    • Open a translation to view its content.
    • Delete a translation.
    • Designate a translation as the master in place of the original master.
    • View the status of all translations.
    • See which languages have been used for translation and which are available to use. The languages shown are those available in the channel for the repository where the content item is managed. Languages marked with an asterisk (*) are those that are required by the channel policies.
  • To view API information for the content item, click the additional properties pane, then, in the drop-down menu, select API Information. The API information includes the API ID, the delivery URL (after the content item is published), the creation date, and the date it was last updated.
  • If a taxonomy is associated with the repository the content item is stored in, you can view the categories the content item is assigned to by clicking the additional properties pane, then, in the drop-down menu, selecting Categories. See Assign Asset Categories.

    Note:

    Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
  • To view and manage the tags associated with the content item, click the additional properties pane, then, in the drop-down menu, select Tags. Add or remove tags as necessary.
  • To view and manage the collections the content item is associated with, click the additional properties pane, then, in the drop-down menu, select Collections. Add or remove collections as necessary.
  • To view and manage channels the content item is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
  • To view analytics for the sites and channels the content item has been published or targeted to, click the additional properties pane, then, in the drop-down menu, select Analytics.

    By default, you see all analytics data, but you can limit that by selecting a new option in the drop-down list (for example, the current year or the last 30 days). You see the following information about the channels the asset is targeted to:

    • Average Daily Access: Line graphs show the average number of unique visits to each channel per day, broken down by published assets and non-published assets. A unique visit is one user, visiting one channel within a 1-hour period. So, if a user visits a site 20 times within 1 hour, it counts as one unique visit.
    • Asset Status: Shows the age and status of the asset in each channel.
      • Published status icon Published
      • Approved status icon Approved
      • Rejected status icon Rejected
      • Draft status icon Draft
      • Translated status icon Translated
      • In review status icon In Review

To add content items to sites, see Work with Assets and Content Items.