View and Manage Content Items

You can see how a content item content will look with different layouts, add tags, manage translations, and perform other actions on content items.

You can see all the content items in the repositories you have access to on the Assets page. See Quick Overview of the Assets Page.

In the header on the Assets page, you can perform the following actions on content items:

On the Assets page, you can perform the following actions on a content item by selecting an asset and clicking an option in the toolbar, or by right-clicking an asset and selecting an option:

  • To see how the content will look with the different layouts associated with the content type, click View.

  • To edit a content item, click Edit.
  • To see all the translated versions of a content item, click Expand.
  • To get a content item reviewed, click Submit for Review. A repository administrator can then approve or reject the image. The submission status is shown in the lower right area of the asset—In review status icon In Review, Approved status icon Approved, or Rejected status icon Rejected.
  • To publish a content item, click Publish. See Publish Assets.
  • To make content items easier to find, you can use categories, collections, and tags.
    • Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the content item, click Categories. See Assign Asset Categories.

      Note:

      Categories are available only in Oracle Content and Experience Cloud, not Oracle Content and Experience Cloud-Classic.
    • Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the content item is associated with, click Collections. See Create and Share Collections.
    • Tags, like keywords, are terms that a user might search for. For example, you might have a document about an upcoming conference. You could tag the document with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for the content item, click Edit Tags. See Tag Assets.
  • To change the channels the content item is targeted to, click Targeted Channels. See Create and Share Publishing Channels.
  • To delete a content item, click Delete.
  • To duplicate a content item, click Duplicate. A new version of the content item is created with “Copy” appended to the name. You can edit the item as needed without affecting the original version.
  • To restrict the content item from being translated, click Non-Translatable. This action can't be undone, and it removes any existing translations, so be sure you want to make the item non-translatable before you confirm the action.
  • To view the properties for this content item, click Properties. The properties include read-only information such as when the item was created and last updated, the translations for the item, the associated channels, and the associated collections.
  • If permitted, you can translate the content item by clicking Translate. See Localize Content Items.
  • If an individual translation has been added or edited, its status changes to draft. Before you can publish or submit it for approval, you must change the status to translated. To change the status, expand the content item, right-click or select the translated version you want, then click Set As Translated.

While viewing a content item, you can perform the following actions:

  • To get a content item reviewed, click Submit for Review.
  • To edit the content item, click Edit.
  • To publish the content item, click Create, and then select Publish. See Publish Assets.
  • If permitted, you can translate the content item by clicking Create, and then selecting Add Translation. See Localize Content Items.
  • By default you see the content in the content item. To see the field names from the form in addition to the content, in the first drop-down list, select Content Form View.
  • By default, the content is set to fit the browser window. To see how the content will look with the different layouts associated with the content type, select other layout options from the drop-down list. You can select different devices and with different sizes. You can also create your own device size. Alternatively, you can view the ruler by clicking editor ruler icon. Click one of the intervals under the ruler to see how the item appears at different sizes. When you select a mobile device size you can also select portrait/landscape icon to see how the item appears on a mobile device depending on orientation.
  • To create or participate in a conversation associated with this content item, click the additional properties pane, then, in the drop-down menu, select Conversation. See Use Conversations in Managing Content with Oracle Content and Experience Cloud.
  • To view and manage translations for the content item, click the additional properties pane, then, in the drop-down menu, select Translations. You can use the options on this pane to:
    • Open a translation to view its content.

    • Delete a translation.

    • Designate a translation as the master in place of the original master.

    • View the status of all translations.

    • See which languages have been used for translation and which are available to use. The languages shown are those available in the channel for the repository where the content item is managed. Languages marked with an asterisk (*) are those that are required by the channel policies.

  • To view API information for the content item, click the additional properties pane, then, in the drop-down menu, select API Information. The API information includes the API ID, the delivery URL (after the content item is published), the creation date, and the date it was last updated.
  • To view the categories the content item is assigned to, click the additional properties pane, then, in the drop-down menu, select Categories. See Assign Asset Categories.

    Note:

    Categories are available only in Oracle Content and Experience Cloud, not Oracle Content and Experience Cloud-Classic.