Setting Up Employees for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

Brazil Localization provides specific fields in employee records to enable you to enter information about your employees in Brazil.

Before setting up an employee for Brazil, you must verify that your NetSuite role has the appropriate permissions to edit employee records.

For more information about creating an employee record, see Adding an Employee.

To set up an employee for Brazil:

Go to Lists > Employees > Employees.
Click Edit next to the record you want.
In the Federal Tax Registration field, enter the customer or vendor’s federal tax registration number.
- If the record represents a company, enter the Cadastro Nacional de Pessoas Jurídicas (CNPJ) number. You can enter the 14-digit number using one of the following formats: 00000000000000 or 00.000.000/0000-00.
- If the record represents an individual, enter the Cadastro de Pessoas Físicas (CPF) number. You can enter the 11-digit number using one of the following formats: 00000000000 or 000.000.000-00.
(Optional) If you want to set a default payment method for the employee, in the Default Payment Method field, select the method.

When you set a default payment method, NetSuite automatically populates the Payment Method column of all the installments from transactions you create with this company or individual.
Add the employee’s address.
1. Click the Address subtab.
2. If this is not the address packages are usually sent to, clear the Default Shipping box.
3. If this is not the address bills are usually sent to, clear the Default Billing box.
  
  NetSuite populates the default billing and shipping addresses when you enter a transaction for the customer or vendor.
4. Click the pencil icon in the Edit column.
5. In the Country field, select Brazil.
6. In the Address field, enter the address with the street suffix (for example, avenue, boulevard, road, route and street) and street name.
7. In the Number field, enter the address number.
  
  An address number can contain numbers and letters.
8. In the Address Complement field, enter additional information that helps to locate the address.
  
  For example, you can indicate whether the address is a house or an apartment.
9. In the District field, enter the name of the district where the address is located.
10. In the City from Brazil field, select the city where the address is located.
  
  When you select a city, the State field automatically displays the acronym of the state associated with the city.
11. In the ZIP field, enter the postal code of the address.
12. Click OK.
13. Click Add.
Note:
If you have a language other than English (U.S.), Español (Latinoamérica), or Português (Brasil) set on your personal preferences, the Address, Number, and District fields are labeled as Address 1, Address 3, and Address 2, respectively.

For more information, see General Personal Preferences.
If you want to reimburse employee expenses with payments through the Centro Nacional de Automação Bancária (CNAB) system, do the following:
1. Click the Human Resources subtab.
2. Under Expense and Purchasing, in the Type of Employee Payment Information field, select the type of payment information you want to enter for the employee.
  
  For instance, the payment information can apply to a checking or savings account, or to an account that receives payments through a Pix key.
3. If the information applies to a checking or savings account, do the following:
  1. In the Employee's Bank field, select the bank where the employee maintains their bank account.
  2. In the Branch Number of the Employee's Bank field, enter the number that identifies the bank branch where the employee maintains the account.
  3. In the Branch Check Digit of the Employee's Bank field, enter the check digit that identifies the bank branch where the employee maintains the account.
  4. In the Employee Account Number field, enter the employee's bank account number.
  5. In the Employee Account Check Digit field, enter the employee's bank account check digit.
4. If the information applies to a Pix key, do the following:
  1. In the Type of Pix Key field, select the type of Pix key you want to associate with the bank account.
    
    A Pix key is an alias that identifies a checking account. Brazil Localization supports the following key types:
    - Federal tax registration number
    - Email address
    - Mobile phone number
    - Random key
  2. In the Pix Key field, enter the Pix key.
    
    Some types of key require a specific number of characters:
    - Federal tax registration number – Depends on the type of tax registration:
      - Cadastro de Pessoas Físicas (CPF) – 11 characters
      - Cadastro Nacional de Pessoas Jurídicas (CNPJ) – 14 characters
    - Mobile phone number – 14 characters
      
      When entering a mobile phone number, include the country and area code before the phone number. For example, +55 XX XXXXXXXXX.
Click Save.

To set up an employee for Brazil:

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