Setting Up Vendors for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

Brazil Localization ads specific fields to vendor records to enable you to enter relevant information about the individuals and companies with which you do business.

Before setting up a vendor for Brazil, ensure your role has the required permissions to edit vendor records.

For more information about creating vendors, see Creating a Vendor Record.

Some Brazil-specific fields and subtabs don't appear until you save the vendor records for the first time.

To set up a vendor for Brazil:

Go to Lists > Relationships > Vendors.
Click Edit next to the record you want.
If the vendor is a marketplace platform, do the following:
1. Check the Intermediary Marketplace Platform box.
2. In the Subsidiary ID in the Marketplace field, enter your subsidiary's username or profile identifier on their platform.
  
  The identifier can have up to 60 characters.
Under Classification, in the Federal Tax Registration field, enter the vendor’s federal tax registration number.
- If the vendor is a company, enter the Cadastro Nacional de Pessoas Jurídicas (CNPJ) number. Use one of the following formats for the 14-digit number: 00000000000000 or 00.000.000/0000-00.
- If the vendor is an individual, enter the Cadastro de Pessoas Físicas (CPF) number. Use one of the following formats for the 11-digit number: 00000000000 or 000.000.000-00.
(Optional) To set a default payment method for the vendor, in the Default Payment Method field, select the method.

When you set a default payment method, NetSuite automatically populates the payment method in transactions with this vendor.
If the vendor is subject to state taxes, in the State Tax Registration field, enter the state tax registration number.
If the vendor is subject to municipal taxes, in the Municipal Tax Registration field, enter the municipal tax registration number.
If the vendor is located outside of Brazil, in the International Tax Registration field, enter their Número de Identificação Fiscal (NIF).

The NIF is a 40-character tax registration number assigned to businesses abroad by international tax agencies or administrative bodies. It's similar to Brazil's CNPJ.
In the SuiteTax Latam Engine Line of Business field, select the line of business in which the company or individual operates.
In the SuiteTax Latam Engine Tax Regime field, select the tax regime to which the company or individual adheres.

For more information, see Associating Tax Regime and Line of Business With Subsidiaries, Customers, and Vendors.
If the vendor does business in the Manaus Free Trade Zone, in the SUFRAMA Registration field, enter the number of their SUFRAMA registration.

SUFRAMA stands for Superintendência da Zona Franca de Manaus. Use one of the following formats for the 9-digit number: 000000000 or 00.0000.00-0.
If the vendor qualifies for payroll tax relief and pays the Contribuição Previdenciária sobre a Receita Bruta (CPRB) tax, check the CPRB Taxpayer box.
If the vendor is a service provider located abroad and you send the EFD-Reinf with the Brazil Reports SuiteApp, do the following:
1. Under Beneficiaries Outside of Brazil, in the Information Related to Beneficiaries Abroad field, select the information related to earnings from beneficiaries located outside of Brazil.
  
  This field lists the options from EFD-Reinf's Informações relativas a rendimentos de beneficiários domiciliados no exterior table.
2. In the Mode of Taxation field, select the mode of taxation that applies to earnings from beneficiaries located outside of Brazil.
  
  This field lists the options from EFD-Reinf's Forma de tributação sobre rendimentos de beneficiários domiciliados no exterior table.
Add the vendor address in Brazil.
1. Click the Address subtab.
2. If this isn't the address packages are usually sent to, clear the Default Shipping box.
3. If this isn't the address bills are usually sent to, clear the Default Billing box.
  
  NetSuite populates the default billing and shipping addresses when you enter a transaction for the vendor.
4. Click the pencil icon in the Edit column.
5. In the Country field, select Brazil.
6. In the Address from Brazil field, enter the address with the street suffix (for example, avenue, boulevard, road, route, and street) and street name.
7. In the Number field, enter the address number.
  
  An address number can contain numbers and letters.
8. In the Address Complement field, enter additional information that helps to locate the address.
  
  For example, you can indicate whether the address is a house or an apartment.
9. In the District field, enter the name of the district where the address is located.
10. In the City from Brazil field, select the city where the address is located.
  
  When you select a city, the State from Brazil field automatically displays the acronym of the state associated with the city.
11. In the ZIP field, enter the postal code of the address.
12. Click OK.
13. Click Add.
Note:
If you set your personal preferences to a language other than English (U.S.), Español (Latinoamérica), or Português (Brasil), the Address from Brazil, Number, and District fields are labeled as Address 1, Address 3, and Address 2, respectively.

For more information, see General Personal Preferences.
If the vendor represents a subsidiary that sends intercompany inventory transfers, do the following:
1. Click the Financial subtab.
2. In the Default Payables Account field, select an intercompany payable account from the list.
To send emails with the certified e-documents or generated bank slips for the vendor, do the following:
1. Click the E-Document subtab.
2. Click the E-Document Email Recipient subtab.
3. In the Contact column, select the contact.
4. Click Add.
  
  For more information, see Defining E-Document Email Recipients.
Click Save.
To pay the vendor through the Centro Nacional de Automação Bancária (CNAB) system, do the following:
1. Click the Financial subtab.
2. Click the Payment Preferences subtab.
3. Click New Vendor Payment Preferences.
  
  The vendor payment preferences record opens.
4. In the Name field, enter a name to identify the vendor payment preferences record.
5. In the Type of Payment Information, select the type of payment information to which the preferences apply.
  
  For instance, the preferences can apply to a checking or savings account, or to an account that receives payments through a Pix key.
6. If the preferences apply to a checking or savings account, do the following:
  1. In the Bank field, select the bank where the vendor maintains their bank account.
  2. In the Branch Number field, enter the number that identifies the bank branch where the vendor maintains the account.
  3. In the Branch Check Digit field, enter the check digit that identifies the bank branch where the vendor maintains the account.
  4. In the Account Number field, enter the vendor's bank account number.
  5. In the Account Check Digit field, enter the vendor's bank account check digit.
7. If the preferences apply to a Pix key, do the following:
  1. In the Type of Pix Key field, select the type of Pix key you want to associate with the bank account.
    
    A Pix key is an alias that identifies a checking account. Brazil Localization supports the following key types:
    - Federal tax registration number
    - Email address
    - Mobile phone number
    - Random key
  2. In the Pix Key field, enter the Pix key.
    
    Some types of keys require a specific number of characters:
    - Federal tax registration number – Depends on the type of tax registration:
      - Cadastro de Pessoas Físicas (CPF) – 11 characters
      - Cadastro Nacional de Pessoas Jurídicas (CNPJ) – 14 characters
    - Mobile phone number – 14 characters
      
      When entering a mobile phone number, include the country and area code before the phone number. For example, +55 XX XXXXXXXXX.
8. If you want these payment preferences to be the default when you create transactions to pay the vendor, check the Default box.
9. Click Save.
To associate tax substitute registration numbers with this vendor, do the following:
1. Click Financial subtab.
2. Click Tax Substitute Registration subtab.
3. Click New Vendor Tax Substitute Registration.
  
  The vendor tax substitute registration record opens.
4. In the State field, select the state that issued the state tax registration number you want to use for tax substitution.
  
  A vendor can have one tax substitute registration per Brazilian state.
5. In the Tax Substitute Registration field, enter the state tax registration number you want to use for tax substitution.
6. Click Save.

To set up a vendor for Brazil:

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