Entering Vendor Credits in Transaction Line Distribution

The SuiteApp also provides you the option to enter vendor credits by applying a distribution template.

Users assigned to the Custom CFO and Custom A/P Clerk roles can apply distribution templates to vendor credits.

To enter vendor credits using a distribution template:

Go to Vendors > Accounts Payable > Enter Vendor Credits.
Enter the required values in the Primary Information section when entering a vendor credit.

For more information, see Primary Information section of Entering a Vendor Credit Manually.
In the Classification section, in the Default Distribution Template field, select a distribution template to be applied to the vendor credit.

The following fields will be populated based on the selected distribution template:
- Type
- Rate Type
Click the Items subtab.
To apply the credit amount to your outstanding vendor bills, check the Auto Apply box.
Click the Expenses subtab.
1. From the Account list, select the account that was used for the purchase and is now being credited.
2. In the Amount field, enter the amount of credit.
3. (Optional) From the Department list, select a department.
4. (Optional) From the Class list, select a class.
5. (Optional) From the Location list, select a location.
6. (Optional) To create a line-level distribution rule for this expense, select a line and click Enter Quick Distribution. For further instructions, see section Applying Quick Distribution Rule.
7. (Optional) To exclude a line from getting distributed, check the Line Dist. Exclude box.
8. For each expense you want to add, repeat the steps 6(a) to 6(g).
To credit items, click the Items subtab.
1. From the Item list, select an item to add.
2. In the Quantity field, enter the quantity of the item.
3. (Optional) From the Department list, select a department.
4. (Optional) From the Class list, select a class.
5. (Optional) From the Location list, select a location.
6. (Optional) To create a line-level distribution rule for this item, click Enter Quick Distribution.
  
  For further instructions, see section Applying Quick Distribution Rule.
7. (Optional) To exclude a line from getting distributed, check the Line Dist. Exclude box.
8. For each item you want to add, repeat the steps 7(a) to 7(f).
Click Save.
To see the summary of the vendor credit’s distribution according to the selected distribution template, on the Distribution List subtab, click Items subtab.

After a line is added to the transaction, the Rate Type and Type fields will be dimmed and changes cannot be made. You must clear all lines first before changes can be made.

To enter vendor credits using a distribution template:

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