Setting Up Automatic Adjustment of Payment Due Date that Falls on a Holiday or Weekend

Payment due dates that fall on a holiday or weekend are detected by the system and can be automatically adjusted depending on the settings that you select in the Due Date Adjustment field, on the Japan Localization subtab, on a customer, vendor or employee record, and depending on the holidays that are set up. You can make the system adjust payment due dates that fall on a holiday or weekend, to the previous business day or next business day. You can also choose to retain the payment due date, without adjustment. The default value of the Due Date Adjustment field is No Change.

To set up automatic adjustment of Payment Due Date falling on a holiday or weekend:

Edit a customer, vendor or employee record.
Click the Japan Localization subtab. In the Due Date Adjustment field, select either Next Business Day, Previous Business Day, or No Change. The default value is No Change.

Note:
When the Japan Localization SuiteApp was upgraded to version 3.0, the Due Date Adjustment field was set to blank for existing customers. But the value No Change will be applied when transactions are created for those customers. When the Japan Localization SuiteApp is upgraded to version 2018.2, the Due Date Adjustment field will also be set to blank in existing vendor and employee records. But No Change will be applied when transactions are created for those vendors or employees.
Click Save.

Automatic adjustment of payment due dates that fall on a holiday or weekend will be applied to customer invoices and credit memos with Include in Invoice Summary checked. The same adjustment is applied to bills and expense reports only if payment terms, the closing date and due date, are set up in the vendor and employee record. You can still override an automatically adjusted due date on a transaction by manually changing the default value.

Automatic Calculation and Adjustment of Closing Date and Payment Due Date on Transactions

The system automatically calculates the closing and payment due dates on transactions based on the Japan payment terms defined on their corresponding customer, vendor or employee records. These entity records must have defined payment terms to trigger automatic calculation of closing and due dates on their transactions, while for invoices and credit memos, Include in Invoice Summary must also be checked.

Upon creation of transactions for entities with defined payment terms, the system automatically calculates the closing date nearest the transaction date as well as its corresponding payment due date. For example, an invoice created for a customer with defined payment terms will set automatic calculation of closing date and due date on that invoice. The same automatic calculation is set for the closing date and due date of a bill created for a vendor with payment terms, or an expense report created for an employee with payment terms. This is applied in all transactions of entities with payment terms, even if the transaction is created through the user interface, CSV import, SuiteScript or web service.

If you want to move the transaction to a different billing period, you can change the closing date in an invoice and credit memo to a different date, and the system will automatically calculate its corresponding payment due date. The automatic calculation of the payment due date based on the selected closing date does not prevent you from changing the payment due date. When changing the due date, the closing date must be on or after the transaction date, and the same as the closing date in the payment terms. These are validated in every calculation; otherwise, an error is displayed and you will not be able to save the transaction.

Editing invoices with Include in Invoice Summary box checked triggers automatic calculation if you change the customer or transaction date. Automatic calculation is also applied in a new invoice created as standalone, from sales order or estimate, or copied from an old invoice.

Likewise, for credit memos with Include in Invoice Summary checked, the same automatic calculation is performed for the Invoice Summary Date and Invoice Summary Due Date, based on the payment terms. The Invoice Summary Date in a credit memo corresponds to the Closing Date in an invoice, and the Invoice Summary Due Date corresponds to the Due Date. You can change the Invoice Summary Due Date to specify a different date, provided that is it on or after the transaction date.

You cannot edit the closing date on bills and expense reports.

To set up automatic adjustment of Payment Due Date falling on a holiday or weekend:

Automatic Calculation and Adjustment of Closing Date and Payment Due Date on Transactions

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