Adding New Charges During Matching
For bank or credit card accounts, you can create a new charge for an imported bank (or credit card) data item directly from the Match Bank Data page.
Tax codes and tax rates are not available in the Add Charge popup window. If you have a default tax code set up, the charge automatically gets created with the tax code. However, to ensure the transaction amount matches the amount of the corresponding import bank line, the tax rate defaults to zero.
If tax codes are mandatory for your charges, you should first create your charges from the Check or Credit Card Transaction page and then match them. See Writing Checks or Entering Company Credit Card Charges.
For information on tax codes, see Tax Codes Overview.
To add a new charge during the matching process:
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Go to Transactions > Bank > Match Bank Data.
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From the Account list, select the bank or credit card account.
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(Optional) To provide matching data for the new charge, from the Imported Bank Data grid, check a box to select an item.
Note:Dimmed items are still processing. You cannot check the box for a dimmed transaction until processing is complete. To see if processing is complete, refresh the Imported Bank Data grid by clicking the Refresh icon above it.
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Click Add Charge.
NetSuite displays the Add Charge popup window.
If the selected account is a credit card account, a charge would be a debit.
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Enter the details for the charge. If an imported bank line was selected, some fields are populated for you.
If the Duplicate Number Warnings preference is set to Warning or Warning and Block and you enter a check number that already exists, you receive an error popup window. To replace your entry with the next available check number, click OK.
Note:The Payor list displays the types of entities available for a charge transaction. To limit scrolling, in the Payor field, you can start entering the name of a payor to narrow your search results.
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Click Add.
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To refresh the Account Transactions grid, click the refresh icon above the pane on the right-hand side.
The Account Transactions grid displays the new charge. NetSuite adds the charge to the bottom section, on the right, for matching.
For details on adding charges, see Writing Checks or Entering Company Credit Card Charges.