Sending E-Documents for Certification
Before you send e-documents for certification, ensure you have the following:
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You have the necessary permissions to certify e-documents.
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You have completed Prerequisites of India Electronic Invoicing and the Steps to Set Up India E-Invoicing in NetSuite.
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E-Document templates and sending methods are set up for your customers or vendors.
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The invoice has been generated and the e-document is ready for certification.
Follow these steps to submit the e-document for certification:
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Review the generated e-document –
After generating the e-document, both the PDF and JSON versions are attached to the transaction record in NetSuite.
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Certify the E-Document –
Click Certify E-Document on the transaction record to submit the e-document for registration on the Invoice Registration Portal (IRP). IRP is the government portal where e-invoices are registered and validated.
The GST Suvidha Provider (GSP) communicates with the IRP to validate the invoice data. A GSP is a third-party service provider that facilitates communication between NetSuite and the IRP.
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Review certification results –
After successful certification, the SuiteApp updates the transaction record with the following:
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The E-Document Status field changes to Ready for Sending.
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The E-Invoice IRN Details subtab displays the certified e-document details, including the (Invoice Reference Number (IRN).
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The Certified E-Document field displays the certified JSON file.
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The Generated PDF field displays the certified PDF file.
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The certified e-document includes any E-Way Bill details entered on the transaction.
Note:The certified PDF is the finalized, legally compliant version of the e-invoice. The JSON file is the machine-readable version required by the IRP.
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You can now send the certified e-documents (e-invoices) to your customers or vendors. For information, see Sending Certified E-Documents to Customers or Vendors.
If the e-document certification fails:
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Review the error message on the E-Document Audit Trail subtab of the transaction record.
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For a list of common errors and solutions, see India Electronic Invoice Processing Errors.
Editing Restrictions for Certified E-Documents
You can restrict editing of transactions based on the e-document status you select in an outbound e-document template. This helps maintain compliance and data integrity after certification. For more information, see Creating E-Document Templates.