Document Numbering in Philippines Localization

The Philippines Document Numbering feature automatically generates and assigns a document number to a specified document type.

Philippines document numbering can applied to the following document types:

Sales Invoice
Billing Statement
Official Receipt
Collection Receipt
Credit Memo

To comply with requirements, the document numbering sequence must be at least 6 digits and must start with 1. By default, the initial number is set to 100000. You can assign a numbering sequence with more than 6 digits, but not less. For more information, see Setting Up Philippines Document Numbering.

After setting up Philippines document numbering, the system automatically generates the document number for every new transaction of the same document type, which is an increment of 1 from the previous transaction's document number. The document number is also included when a transaction is printed using the Philippines PDF/HTML invoicing template.

The new transactions you will create, of the document types you specified, will be automatically numbered according to the settings you configured. The document number of every new transaction of the same document type will be incremented by 1 from the previous transaction's document number. The document number is the unique ID on the record's page title bar and Transaction Number field. It's also included when you print the transaction that use a Philippines PDF/HTML invoicing template.

Important:

The document number can be overridden. However, the new document number value must be higher than the previous document number. If the new document number is lower, the system will not use it and the previous document numbering will be continued.

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