Philippines Invoicing with SuiteTax

The Philippines Localization SuiteApp comes with Standard Philippines Forms, Philippines Document Types and Philippines PDF/HTML templates for invoicing. Philippines VAT-registered persons or businesses can use them to generate and print VAT invoice or VAT official receipt, in PDF or HTML, which are pre-formatted to comply with Bureau of Internal Revenue (BIR) requirements.

The templates support system-generated documents for users or businesses with Computerized Accounting System (CAS). The pre-printed templates can be used by non-CAS users or businesses with loose-leaf books of accounts.

The templates and features comply with tax regulations and requirements set by the BIR for transaction documents to be used by VAT-registered payers.

Custom forms should use Philippines PDF/HTML templates and must be mapped to supported Philippines document types. Then, you can use those custom forms to create transactions for Philippines document types. If done so, new invoices, credit memos, or payment records will be printed using the PDF/HTML templates, with the content and in the format prescribed by the BIR.

Philippines Invoicing Features

The Philippines Localization SuiteApp enables you to use the following Philippines invoicing features:

• Use Standard Philippines Forms that are included in the SuiteApp.

• Use forms with Philippines PDF/HTML templates applied and are mapped to Philippines Document Types.

• Set up Document Numbering on transactions.

• Add Inclusive Serial Number to transactions.

• Include Permit To Use (PTU) Number on transactions, with information about date issued and validity period.

• BIR-required details such as document validity period and invalid input tax claim for non-VAT are added in the footer of printed transactions.

• In the second and succeeding printing of approved documents, “REPRINT” is indicated below the document type.

Getting Started with Philippines Invoicing

To get started in using Philippines invoicing, complete these steps:

1. Use Standard Philippines Forms that use Philippines PDF/HTML templates. You can use your own custom forms and then use or associate them with the PDF/HTML templates. See Standard Philippines Forms and PDF/HTML Templates.

2. Map the forms, either Standard Philippines Forms or your custom forms, to corresponding Philippines Document Types. See Transaction Form Mapping.

3. Set up the document numbering sequence for each document type. See Setting Up Document Numbering.

   You must complete the setup process to generate Philippines document numbering, otherwise a validation error may be encountered in using Philippines documents.

By using Philippines standard forms, document types, and PDF/HTML templates, VAT-registered payers can apply the following features on their transaction records:

• VAT-registered persons or businesses can print VAT invoice or VAT official receipt with their TIN indicated followed by the word "VAT".

• Every Philippines document will have a unique numbering sequence.

• For businesses with branch offices, each branch office engaged in VAT transactions can have their own numbering sequence, separate from that of the head office or other branches.

• The TIN is included on both invoices and receipts, with "VAT Reg." indicated.

• The value of VAT is indicated as a separate line item.

• If taxpayer has a zero-rated or VAT-exempt transaction, the words “VAT Exempt Sale” or “VAT Zero Rated” is prominently shown in the invoice or receipt.

• Taxpayers can show VAT, zero rated and non-VAT transactions in the same invoice or receipt, provided they can be separated.

• Customer information is printed on the VAT invoice, VAT official receipt or credit memo, regardless of the amount paid, invoiced or credited. There is an option to include or exclude VAT in printing transactions.

• Payments and credit application are included in Philippines documents. A Related Application Amounts table is displayed if a transaction has credits, deposits, or journals applied together with payment.

General Notices