Account Field Setup for Custom Transaction Types

The behavior of the Account field varies depending on the value of the transaction type’s Credit box. If the box is checked, the offset account is credited when an instance of the transaction type posts. The accounts that the user identifies on the transaction instance’s Lines sublist are debited. If the box is cleared, the reverse behavior occurs.

After a transaction instance is created, the value of the Credit box cannot be changed. However, you can change the offset account. If you do make a change to a transaction type’s Account field, existing instances are not affected. If you edit existing instances, the new settings are applied and the account is changed for that specific instance.

To set up the account field for a custom transaction type, select one of the following:

Entering the Account for a Basic Transaction Type
Entering the Account for Sales and Purchase Transaction Types

Entering the Account for a Basic Transaction Type

When a transaction type has a style of basic, you must specify an offset account. The offset account shows the account to be debited (or credited) each time an instance of the transaction type is saved. You define this value by using the Account field for the transaction type.

To enter the account for a basic transaction type:

Go to one of the pages that lets you configure the Account field, by doing one of the following:
- Go to Customization > Lists, Records, & Fields > Transaction Types, and click the name of the appropriate transaction type. Then, click the Accounting subtab.
- Go to Setup > Accounting > Accounting Preferences, and click the Items/Transaction subtab. On this page, under Accounts, the system lists several transaction types. This list includes all custom transaction types that use the Basic style.
Both of these pages provide a view of the same set of fields, so a change made on one page is visible on the other.
Use the Account list to select an account. This account is debited or credited each time users enter instances of this transactions type.
If you want this account to be credited when users enter instances of this transaction type, check the Credit box. In this case, the account named in the Account field is credited each time an instance of this transaction type is saved. The accounts that the user identifies in each transaction instance’s Lines sublist are debited. If you want the reverse behavior, leave the box cleared.

Important:
After you create an instance of the custom transaction, the Credit box cannot be changed.
Click Save.

Entering the Account for Sales and Purchase Transaction Types

When the transaction type list style is sales or purchase, account information is required when you configure the custom transaction type. You can specify account settings that apply to all custom transaction instances, or you can give users the ability to enter account information when they create a transaction of that type.

To enter the account for sales and purchase transaction types:

If you want this account to be credited when users enter instances of this transaction type, check the Credit box. In this case, the account specified is credited each time an instance of this transaction type is saved. The accounts that the user identifies in each transaction instance’s Lines sublist are debited. If you want the reverse behavior, leave the box cleared.

Important:
After you create an instance of the custom transaction, the Credit box cannot be changed.
Choose an option:
- To let users to specify the account when creating a transaction, check the Specify Account on Transaction box.
  
  The Filter Account Type, All, and Default Account fields are available only when the Specify Account on Transaction box is checked.
  1. To restrict the accounts available to the user when creating a transaction, select the account types in the Filter Account Type field. Or, to make all accounts available, check All.
  2. To specify a default account to be used for transactions of this type, select the account from the Default Account list.
- To specify one account to be used for all transactions of this type, select an account from the Account list. This account is debited or credited each time users enter instances of this transaction type.
Click Save.

Entering the Account for a Basic Transaction Type

To enter the account for a basic transaction type:

Entering the Account for Sales and Purchase Transaction Types

To enter the account for sales and purchase transaction types:

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