1. Order Management
  2. Order Fulfillment and Shipping
  3. Shipping
  4. UPS
  5. Printing UPS Shipping Labels and Forms

Printing UPS Shipping Labels and Forms

Important:

NetSuite Ship Central is NetSuite's standard shipping solution. For more information, see NetSuite Ship Central.

The Shipping Integration with FedEx, UPS, and USPS/Endicia is not available to new customers. It is available with limited support only for existing customers before they transition to NetSuite Ship Central.

For more information about transitioning to NetSuite Ship Central, including the self-service procedure, see Upgrading from Integrated Shipping to NetSuite Ship Central (SuiteAnswers ID 1015202).

Depending on business requirements, you can use the ShipStation Connector in NetSuite Connector as an alternative. For more information, see Managing the ShipStation Connector in NetSuite Connector.

For more information about selecting the best shipping solution for your needs, see Comparing NetSuite Shipping Options (SuiteAnswers ID 1046701).

To print UPS barcode shipping labels, enable the Shipping Label Integration feature. After you create a sales order with an integrated shipping item, fulfill it. Then select Generate Shipping Label to print a UPS barcode shipping label.

Note:

If you use Shipping Label Integration with an integrated carrier, you can't override addresses when generating shipping labels. In the Address window, enter complete shipping information in the address fields.

Before printing a UPS label for an international shipment, enter an email address in Shipper Email Address. Also enter notification addresses in Ship Notification Email Addresses. Use the Carrier subtab on the item fulfillment. UPS uses these addresses for shipment and customs notifications.

You can print the following labels and forms for UPS shipping items:

Note:

If you use a thermal printer for shipping labels, install its driver. For more information, see Printing Integrated Shipping Labels With a Thermal Printer.

Printing UPS Shipping Labels as PDFs

You can print a UPS barcode shipping label after you complete the following:

  • Create an integrated shipping item.

  • Create a sales order with the shipping item.

  • Fulfill the sales order and select the Generate Integrated Shipping Label box.

If you generate return labels, they print with the shipping labels.

Print integrated shipping labels on an 8.5" x 5.5" sheet in PDF format. You can also use 8.5" x 11" paper and fold it in half.

You can also print labels in EPL or ZPL formats using a thermal printer. The label must be a 4" x 6" thermal label without doc tabs. For more information, see Printing Integrated Shipping Labels With a Thermal Printer.

To set a default shipping label format:

  1. Go to Setup > Accounting > Shipping.

  2. Click the UPS account link.

  3. In the UPS Developer Kit Registration window, select the UPS Label type.

    For more information, see UPS.

  4. Click Save.

To print an integrated shipping label in PDF format:

  1. After fulfilling an order, go to Transactions > Management >Print Checks and Forms.

  2. Click Integrated Shipping Labels.

  3. To begin printing on the first label of the first sheet of labels, in the Starting Label field, enter 1.

    Enter 2 to begin printing on the second half, or second label, on the sheet of labels.

  4. To print any of the shipping labels more than one time, check the Allow Reprinting box.

  5. To print PDF labels on 8.5" x 11" paper, with one label printed per sheet of paper, check the Single Label Per Page box.

    To use 8.5" x 5.5" labels or to print 2 labels per page, clear this box.

  6. To print shipping labels by location, select a Location.

  7. Select a Ship Date.

  8. Or, enter a From and To date to create a date range to filter the list of fulfilled sales orders.

  9. In the Print column, select each order for which you want to print a label.

    • To select all orders, click Mark All.

    • To view the sales order, click the Order Date.

    • To view the item fulfillment for that order, click the Ship Date.

    UPS Shipping Labels in the Queue shows the number of labels selected for printing.

  10. Click Print.

    A window opens with instructions on how to download your label.

  11. Attach the label to the order package. The package is ready for drop-off or pickup.

Note:

After you generate an integrated shipping label, you can't change its format. For example, you can't change a ZPL label to PDF.

UPS Commercial Invoices

The commercial invoice acts as a bill of sale between the shipper/seller and the receiver/buyer. Commercial invoices include the following:

  • The products being shipped

  • The origin of the products

  • The use of the products

  • The total value of each item

  • The number of packages

  • The total weight

Commercial invoices are used for international shipments containing items that aren't documents. The invoice is the primary document for import control, valuation, and duty determination.

NetSuite pulls commercial invoice information from the International subtab of item fulfillments and the Basic subtab of item records.

Note:

To print UPS international forms, enable international shipping at Setup > Accounting > Shipping. Select the Preferences subtab.

To print a commercial invoice for a UPS-integrated order:

  1. Go to Transactions > Management > Print Checks and Forms.

  2. Click UPS International Forms.

UPS High Value Report

For UPS shipments with a declared value over US$999, complete a High Value Report and have the required parties sign it. Each report lists the declared value of a shipment's contents for a single order. If an order has multiple packages, one report includes information for all packages.

To print a UPS High Value Report:

  1. Go to Transactions > Management > Print Checks and Forms.

  2. Click UPS High Value Report.

Related Topics

General Notices