Generating VAT/GST Reports

Note:

VAT/GST reporting requires the International Tax Reports SuiteApp.

NetSuite supports VAT/GST reporting for various countries in Europe, Asia, and Latin America. For some countries, NetSuite also provides reports in XML or CSV format required by tax agencies for electronic filing. For a list of country-specific VAT forms available, see VAT/GST Reports. For information about using NetSuite generated reports for electronic filing, see Electronic Tax Filing Using NetSuite.

Important:

The NetSuite VAT/GST tax form is designed to look like the official tax form for ease of use, but it is not intended to be printed out for submission to the tax agency. For certain countries, NetSuite enables you to export the VAT return in a format that you can manually upload to the tax agency portal for electronic filing (XML, CSV, or DAT file). You should review all the values in the report prior to submission.

To generate an international VAT/GST report:

Go to Reports > VAT/GST > Tax Reports (International).
On the Tax Reports page, select a subsidiary.

Note:
The dropdown list shows only the subsidiaries that your role can access.
If you want to generate a consolidated report that includes child subsidiaries, check the Group box. Consolidated reporting is used if the company and its child subsidiaries are registered as a single tax entity for VAT purposes (they belong to one VAT group).
Select a report.
1. In the Country Form field, select the VAT report that you want to generate.
2. In the Tax Period fields, select the tax reporting period to use for the report.
3. In the Accounting Book field, select which accounting book will be used to generate the report. This field is only available if the Multi-Book Accounting feature is enabled. The dropdown list shows all active books associated with the selected subsidiary. For more information, see Multi-Book Accounting for International Tax Reports.
  
  Note:
  Adjusting tax amounts and group reporting are currently not supported for secondary accounting books.
Important:
Click Refresh to reload the report each time you change the reporting period or accounting book.

For some countries, supplementary VAT reports are available. Click the Supplementary button provided on the Tax Reports page to generate supplementary reports.
Setup tax filing details.

Note:
Currently, the Tax Filing Setup page is available for certain countries only. For more information, see Setting Up Tax Filing Information.
1. Click Setup.
2. Click Tax Filing.
3. Enter tax filing details. The fields displayed by the system vary, depending on the nexus. However, the information you enter on the Tax Filing Setup page apply to the subsidiary selected on the VAT form.
4. Click Save.
Example:
Set up date and number formatting.

If you want to change the formats of the dates and numbers on the report, click Setup and then click Formatting. For more information, see Formatting Dates and Numbers for VAT Reports.

Drill down to review data.

Carefully review the report. There may be some boxes for which figures cannot be automatically generated, so you must manually edit or enter data. For system-generated data, you can click the figures in the boxes to view detailed transaction information. To view detailed reports, see Viewing VAT Report Transaction Details.

Example:

Enter or edit data

Click to drill down

Adjust tax amounts.

If you need to make changes to the tax amounts on the VAT report, click Adjust Return. To adjust tax amounts, see Making Adjustments on a VAT Return.
Print PDF.

Click Print to save the VAT report in PDF format. NetSuite saves the file in the VAT Folder of the File Cabinet. Saving and printing a PDF ensures that you have a record of manually entered values, because for some VAT reports, there may be boxes that NetSuite cannot automatically generate values for. You should use Adobe Acrobat Reader for viewing the PDF.
Export to XML.

For some countries, NetSuite can generate files that you can submit to the tax agency for electronic tax filing. Click the Export to XML or Export to CSV button to export the VAT report into a format that can be submitted to your tax agency. When you generate an XML, CSV, or DAT file intended for electronic filing, you can flag the tax period in the report so that they are excluded from subsequent VAT returns. For more information, read Flagging Tax Periods in a VAT Return. The System Notes tab on the VAT form stores a copy of each exported file and a PDF of the final/submitted copy of the VAT form. For more information, see Viewing the VAT Return Submission History.

To generate an international VAT/GST report:

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