Building Assembly Items

Each time you physically manufacture assemblies in a production run, you increase your stock of the assembled items. Record each production run and update stock levels by entering an assembly build record.

For each assembly build you record:

the assembly item stock levels increase
the member items' individual stock levels decrease

Entering an assembly build for each production run updates your inventory levels.

Note:

If you use work orders and have entered work orders for assemblies, see Building Work Orders to complete builds for those assemblies.

To enter an assembly build:

Go to Transactions > Manufacturing > Build Assemblies.
Under the Primary Information section, complete the following fields:
1. The Reference # field displays a system generated number.
  
  You can enter a different reference number to track this transaction.
2. In the Assembly list, select the assembly item you want to build.
  
  You can enter an assembly build only for assembly items on record. For more information, see Creating Item Records.
3. The BOM Revision is defaulted based on the transaction date.
  
  The revision record effective date determines when this item is included as a member for an assembly.
  
  When you select an assembly item, the maximum number that you can build appears in the Buildable Quantity field.
  
  If you use locations, the quantity for the selected location is displayed in the Buildable Quantity field.
4. In the Quantity to Build field, enter the number of assembly items you want to build.
5. The Projected Value of your new assemblies is displayed.
  
  Projected value is the sum of the value of the member items times the quantity entered.
6. To add assemblies to other bins, click the Inventory Detail icon.
7. If you use serialized inventory, enter serial numbers for the assemblies you are building.
8. In the Date field, enter a transaction date.
9. Select the account Posting Period you want to post this transaction to.
  
  You cannot post to closed periods.
10. If you use bin management, the assembly item record preferred bin number is displayed in the Bin Numbers field. By default, all assemblies are added to the preferred bin. To add some assemblies to other bins, click the Bins icon or the Inventory Detail icon.
  
  When you build this assembly, the bin quantity on hand for the assembly increases and the bin quantity on hand for each member item decreases.
11. If you are building a lot numbered assembly item, enter the lot Expiration Date field.
  1. To receive a warning that a lot is about to expire, go to Setup > Accounting > Preferences > Accounting Preferences.
  2. On the Items/Transactions subtab, in Days Before Lot Expiration Warning, enter the number of days before a lot item's expiration to display a warning.
  3. Click Save.
12. Enter a Memo. You can search for this text later to find this entry.
In the Classification section, complete the following fields:
1. If you use NetSuite OneWorld, select a Subsidiary.
2. If you track departments, select a Department for this transaction.
3. If you track classes, select a Class for this transaction.
4. If you track locations, select a Location for this transaction.
On the Components subtab, accept the default quantity of each component needed to complete the assembly. This number is taken from the assembly Item record.

You can adjust component quantities on a build-by-build basis to allow for fluctuations in material usage. For example, a member item record shows a component quantity of 2. You can create a build that has 3 of the component to fill a particular order. As the quantity changes, your projected value is updated.

Note:
You can change the quantity of members on a serialized or lot numbered assembly. Use the assembly serial or lot numbers to track assembly items created with special member quantities. You cannot track non-serial or non-lot assemblies that could have special quantities of member items. Therefore, you may want to build non-serial or non-lot assemblies with special quantities. You can build when your available quantity of that assembly is zero and you are building assemblies with special quantities for a customer order.
Click the Communication subtab.
1. Enter events on the Events subtab. For example, maintenance, repair, or setup.
  1. Enter the event name or Title. For example, Assembly Work Center Setup.
  2. Enter the event Location. For example, West Coast Assembly.
  3. Accept today’s Date or use the calendar to enter a different date.
  4. If this is an all day event, check the All Day box.
  5. Enter event Start and End Times.
  6. Click Add.
    
    To add more events, repeat this procedure.
    
    For example, Setup could start at 7:00 am and end at 7:30 am. Then, Assembly could start at 7:30 am and end at 3:30 pm. Finally, Breakdown could start at 3:30 pm and end at 4:30 pm.
2. On the Tasks subtab, view or enter CRM tasks records. For information about tasks, see Working with CRM Tasks.
3. The Phone Calls subtab enables you to view or enter phone calls.
4. The Files subtab enables you to attach files from the NetSuite File Cabinet, your computer, or the internet.
  - To add a file from the File Cabinet, select one from the Attach File list.
    
    After the file loads, NetSuite fills the Folder, Size, Last Modifed, and File Type fields.
  - To add a new file, in the Attach File list, select New.
    
    Complete the List window.
5. On the User Notes subtab, add and track notations.
Click Save.

After an assembly item is built, it is treated like an inventory item for inventory costing purposes. The built assembly item asset/costing value is the total value of the assembly's member items. These values act like the assembly item's purchase price for inventory costing calculations.

Note:

If you use NetSuite OneWorld, you can select the purchase currency on non-inventory items for purchase and resale.

Inventory costing is tracked for the assembly item based on the inventory costing method chosen at Setup > Accounting > Preferences > Accounting Preferences. For information about inventory costing, see Using Item Records.

Copy an Assembly Item

An assembly item is an inventory item made of several components, but identified as a single item. Assemblies are manufactured by combining raw materials you stock. Some assembly items have similar components or an assembly may be updated with some new slightly different components.

Instead of building a new assembly item, NetSuite enables you to copy an existing assembly item that you can then edit to reflect the differences in your new assembly.

For example, Your organization's flagship road bicycle is the RD Tour series. This year the RD Tour 5000 line is being built with an improved chain and gear components. Instead of building an new assembly for two new components, copy the previous RD Tour 5000 assembly item and update the component list.

To copy an assembly item:

Go to Lists > Accounting > Items.
Beside the assembly item you want to copy, click View.
Click Actions > Make Copy.
Rename your new assembly item.
Complete the new assembly inventory item page.
Click Save.

To enter an assembly build:

Copy an Assembly Item

To copy an assembly item:

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