Receiving a Purchase Order Before Billing

If you use the Advanced Receiving feature, you can receive and bill purchase orders as separate transactions. Enter a receipt to indicate that items have been received without a entering bill.

To receive items without billing them:

Go to Transactions > Purchases > Receive Order.
On the Item Receipt page, in the Vendor field, select a vendor.

You can select All to show all purchase orders with a Pending Receipt status.
Click Receive in the Process column next to the purchase order you want to receive.
Click Submit.
On the Item Receipt page, verify that the items to receive are correct.
Click the Landed Cost subtab to enter landed cost for this transaction.

For more information, see Entering Landed Cost on a Transaction.
Click Save.

The status of the Purchase Order is now Pending Billing.

Your inventory records will be up to date, but the order will not display as a bill entered. After you receive the bill from the vendor, bill the purchase order.

Note:

On purchase orders, you are able to close line items manually when you do not intend to receive open items on the order. For more information, see Closing Line Items on Purchase Orders.

To receive items without billing them:

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