Role Based Approval Routing in Payment Batches

You can now set approval limits from the Company Bank Details page for Bill Payment Batch and Global Bill Payment Batch if approval routing is enabled. The assigned role must have minimum permission of an EP Approver role. Atleast one primary employee must be set as the approver at each level. You can edit or view the assigned approver roles from the Payment Approver Roles column in the Approval Routing subtab of the Company Bank Details page.

To enable approval routing in Electronic Bank Payments:

1. Go to Payments > Setup > Electronic Payment Preferences.

2. Check the EFT Payment Batch Approval Routing box.

3. Click Save.

To setup roles for approval routing:

1. Go to Payments> Setup> Bank Details> New.

2. On the Company Bank Details page, fill the required fields.

3. In the Approval Routing subtab, select one of the following from the Approval Type list.

   • Batch Payment

   • Bill Payment

   • Vendor Payment

4. In the Payment Limit field, enter the maximum amount that a vendor payment can be processed without approval. If the payment exceeds this amount, it'll be automatically routed for approval.

5. Click Save.

6. Click Edit next to the newly created company bank.

7. In the Approval Routing subtab, select the required options from the following columns:

   • Level - Select the level of the approval.

   • Payment Approver - Select the name of the approver

   • Payment Approver Role - Select the role of the payment approver

8. Click Save.

You can assign batches to an entire role using the Payment Approver Roles column. Based on the approval limit set at each level, an employee belonging to the approver role can approve or reject the batches.

Related Topics

• Processing Payments
• Processing Bills and Expenses
• Processing Bills and Expenses in Batches
• Setting Schedules for Payment Batches
• Adding the Payment Batch Processing Portlet
• Manually Processing Bills and Expenses

General Notices