Voucher

This page is accessed via Financials > Payment Invoice Management > Voucher.

A voucher is an authorization to pay all or part of the amount due on a payment invoice. Vouchers are typically created when an invoice is approved for payment. The actual payment of a voucher is performed by an accounts payable system once the voucher has been issued.

You can approve invoices, and thereby create vouchers, in the following ways:

• For individual invoices, use the Approve Invoice action.
• For batches of invoices, use the Process All Invoices process.
• For automatic approval, use the Invoice - Auto-approve action in an agent.

Note: In cases where the invoice has invoice line items with multiple currencies and a voucher is created by approving the invoice by line (refer to the help topic Approve Invoice), then: 
a. if the invoice has the currency at header level, the voucher will have the same currency as the invoice currency. 
b. if the invoice does not have the currency at the header level, then voucher will have the currency from any one of the invoice line items. 
c. if the invoice is a consolidated invoice and does not have currency at the header level, then the voucher currency will be one of the currencies from any of the child invoices. 

Once vouchers are created, you can issue them using the Send Voucher Interface action for payment invoices or vouchers.

Note: Vouchers are always created in the same domain as the invoice.

Voucher fields are populated when the invoice is approved for payment and appear in read-only format. These fields include:

• Timestamp: Indicates the date when the voucher was created.
• Adjustment Reason ID: If applicable, indicates the reason (for example, pricing error) that the total amount due on the invoice was changed to the amount to pay on the voucher. Adjustment reason IDs can be managed in Power Data.
• Status: Displays the current voucher status types and status values for this voucher.

Invoice Line Item

Line Item cost details from the invoice appear in this section. Like the summary information above, these fields were populated when the invoice was approved and appear in read-only format. They match the data from the Line Item tab in the Invoice Manager.

VAT Analysis

The VAT information that appears in this section is read-only. You cannot modify it on this page.

Voucher Invoice Line Item VAT

This section displays the details of VAT of a voucher line item. 

The information that appears in this section is read-only. You cannot modify it on this page.

Voucher Reference Numbers

Use this section of the page to assign reference numbers to the order.

Remarks

1. Select a remark qualifier from the Remark Qualifier ID field.
2. Enter the test of the remark in the Remark Text field.
3. Click Save to record the remark.
4. To add additional remarks, repeat steps 1 through 3.
5. Click Finished when you have finished recording remarks.