Designing Your Write-Off Debt Classes

Multiple write-off debt classes are needed when you have different write-off procedures for different types of contracts. If all contract debt is written-off the same way, then you'll have just one write-off debt class (call it Generic). However, if you're like many organizations, you will have multiple write-off debt classes. The following points will help you understand why:

• If you bill for 3 ^rd parties, you probably have different write-off debt classes for the 3 ^rd party contracts. Why? Because you probably treat 3 ^rd party uncollectable debt differently from your own debt.
• You will need a separate write-off debt class for contracts whose debt cannot be written off. Why? Because there is a switch on the write-off debt class control table that controls if contracts in the write-off debt class are eligible for write-off processing. Given that you will have some contracts that hold debt that aren't eligible for write-off processing (e.g., contracts that hold written-off debt and contracts that overpayments), you will need at least one other write-off debt class.
• If you use the system to calculate charges for your organization's company usage, you'll need another write-off debt class (we refer to it as the "N/A" write-off debt class below). Why? Because all contracts must have a write-off debt class, even those that will never have debt.