Bulk Upload

To save time adding data on multiple patients, groups, locations, or users, you can download a file, add the required details, and upload it to Oracle Health Immunization Management. You can also upload patient and their procedure data (for example, for patients who used a third-party system to originally record their procedures).

Oracle Health Immunization Management provides a template CSV file that you can use. For each patient, you can supply details on the patient (for example, name, address, contact information) and guardian (for example, name, address, contact information). If you selected the option to upload procedures, you can enter those details (for example, up to four vaccines, product name, dose amount, location of administration, date of administration). When complete, you upload it to the system. The data must comply with the data required in the template or the system cannot load it.

Note:

To upload patient data to Oracle Health Immunization Management from a mobile device, see Manage mobile devices and Add patient records through Oracle Health Immunization Management Mobile.

When uploading patient data, the following occurs:

• If the system finds an exact duplicate of patient data that already exists in the system during the upload process, it disregards the duplicate without uploading it again.
• If the system finds patient data that is close (more than or equal to 75% similar) to patient data that already exists in the system, it uploads that data. But, it stores it as a possible duplicate. After the upload, you (as an administrator) can check for duplicate patient data and merge it into one record if necessary as described in Merge duplicate patient data.
• If your file contains more than 5,000 records, you see a warning and must reduce the number of records in the file to try the upload again. You cannot upload more than 5,000 records per file.

You can stop the upload process and delete your file if the system stops from warnings.

• Upload data on patients, groups, locations, or users in bulk
  Patients can register themselves through Oracle Health Immunization Management Patient Portal or an agent can register them when they arrive for walk-in appointments. In addition, administrators can upload data for multiple patients, patient groups, locations, or system users.
• Upload data on patients and procedures in bulk
  Patients can register themselves through Oracle Health Immunization Management Patient Portal or an agent can register them when they arrive for walk-in appointments. Healthcare workers can then enter their procedure data during the appointment. But, administrators can also upload patient and procedure data (for example, from a third-party vendor) to get it into Oracle Health Immunization Management.