1. User Guide
  2. Administration
  3. Inventory Administration
  4. Function Space Management
  5. Configuring Function Spaces

Configuring Function Spaces

Prerequisites for Function Space Management
Configure Function Space for the spaces used for events such as weddings, conferences, banquets, pool parties, and so on. Combination (Combo) function spaces can be configured when more than one function space can be combined and booked for an event. You can copy (clone) the setup of a function space to easily create other similar function spaces.

Note:

Before you configure function spaces, you must configure room classes and room types, function space types, locations, setup styles, rental codes, and revenue types.

Adding Function Spaces 

  1. From the Administration menu, select Inventory, select Function Space Management, and select Function Spaces.

  2. Click New and complete the following:

    1. Function Space Details

      1. Primary Details: Configuring Function Space Primary Details

      2. Additional Details: Configuring Function Space Additional Details

      3. Dimensions and Details: Configuring Function Space Dimensions and Details

    2. Setup Styles: Configuring Function Space Setup Styles

    3. Rental Codes: Configuring Function Space Rental Code Details

    4. Combo Elements: Configuring Function Space Rental Combination Components

  3. Click Save.

Editing Function Spaces

  1. From the Administration menu, select Inventory, select Function Space Management, and select Function Spaces.

  2. Enter search criteria, then click Search.

  3. From your search results, select the Function Space, then click the vertical ellipsis Actions menu and select Edit.

  4. Update the configuration from the Function Space presentation page:

    Table 12-2 Function Space Detail Links

    Function Space
    Primary Details
    Additional Details
    Dimensions and Details
    Setup Styles
    Rental Codes
    Combo Elements

Copying Function Spaces

You can quickly copy the setup of a function space to many other function spaces using the copy action.

  1. From the Administration menu, select Inventory, select Function Space Management, and select Function Spaces.

  2. Enter search criterian and then click Search.

  3. From search results, select the Function Space, click the vertical ellipsis Actions menu and select Copy.

  4. Enter the following fields:

    1. Room: Enter the code for the function space.

    2. Space Name: The full name of the function space.

    3. Short Name: An abbreviated or alternate function space name.

    4. Custom Order (1–3): A custom order represents a group of selected function spaces appearing in a specific sequence. Use the three Custom Order fields to identify the Function Diary custom order (or orders) to which the current function space should belong and the position of the function space in that custom order.

    5. Combo Element: (Available only if the source function space is marked as a combo room). Select or more function space from the list to associated with the combo room.

  5. Click Save.

Deleting Function Spaces

You can delete a Function Space only if it is not assigned to a Function Space.

  1. From the Administration menu, select Inventory, select Function Space Management, and select Function Spaces.

  2. Enter search criteria, and click Search.

  3. From search results, select the Function Space, click the vertical ellipsis Actions menu and select Delete.

  4. Click Delete to confirm.

Related Topics

Parent topic: Function Space Management