Vendor User Profiles

Purpose: Use the Vendor User Profiles screen to work with vendor users that have access to the Vendor Portal, deactivate vendor user logins, or delete vendor users.

About vendor users: Vendor users are associated with a single vendor, and when they log into the Vendor Portal, only that vendor’s information is available.

Each vendor record is associated with a single organization. If the same vendor fulfills drop ship purchase orders for multiple organizations, you need to create a separate vendor record for each organization.

Used for the Supplier Direct Fulfillment module.

Vendor users anonymized? If a vendor user has been anonymized, asterisks are displayed as the vendor user’s name and email.

Anonymized vendor users can still log into the Vendor Portal and retain their current authority unless they are deactivated.

See Anonymizing Data for background.

Creating vendor users: See Identity Cloud User Synchronization.

How to display this screen: Select Vendor User Profiles from the Home Screen or from the Systems Menu.

Note:

Available if Use Vendor Portal is selected at the Tenant screen. Only users with Vendor User Profiles authority can display this screen. See the Role Wizard for more information.

Options at this screen

Option	Procedure
search for a vendor user profile	Optionally, use any combination of the fields at the top of the screen to restrict the search results to matching vendor user profiles: Select a different Organization to work with vendors for that organization. Select a Vendor to work with user profiles for that vendor. Enter a full or partial User ID to restrict your results to user ID’s starting with your entry. Enter a full or partial Name to restrict your results to user profiles whose names contain your entry. You can’t search by name for a vendor user who has been anonymized. Enter a full or partial Email to restrict your results to user profiles whose email addresses contain your entry. You can’t search by email address for a vendor user who has been anonymized. Set the Disabled logins drop-down box to Yes or No to restrict your results to user profiles that match your selection, or leave this field unselected to search for user profiles regardless of this setting. Click Search. Case: The User ID is changed to lowercase automatically. The additional enterable fields on this screen (Name and Email) are case-insensitive for searching; for example, an entry of j matches both John and john.
change an existing vendor user’s name, email, or authority, or activate or deactivate the user’s login	Click the edit icon () for a vendor user profile to advance to the Vendor User Profile screen. Note: If the Vendor User Profile screen is already open in another tab, you advance to that screen, where the previously-selected vendor user profile is displayed.
activate or deactivate the login for a vendor user profile	The inactive icon () indicates that the vendor user cannot currently log into the Vendor Portal; otherwise, the active icon () indicates that the vendor user can currently log in. To switch between the settings, click the icon that is currently displayed. You can also use the Active flag at the Vendor User Profile screen to control whether a vendor user can log in. If someone attempts to log into the Vendor Portal using an inactive user ID, the login screen displays an error: Log in failed. Note: Even if the vendor user profile is enabled, no users for a vendor can log into the Vendor Portal if the vendor itself is currently flagged as Inactive at the Vendors screen.
select a vendor user for review	Click the vendor user profile to open the Browse Vendor User Profile window. This window displays information about the vendor user, including the vendor user’s assigned authority.
delete a vendor user profile	Select the delete icon () next to a vendor user profile to delete the vendor user profile from Order Broker. You can delete a vendor user profile even if there is purchase order history for the user.

Fields at this screen

Field	Description
Search fields:
Organization	See organization. Defaults from the organization associated with the Default Shipping System from your user profile, but you can override this default.
Vendor	A vendor who fulfills drop ship purchase orders originating in an integrated system such as Order Management System. Vendor users are associated with a single vendor, and when they log into the Vendor Portal, only that vendor’s information is available. See the Vendors screen for a discussion of vendors.
User ID	A unique ID to identify a vendor user with authority to log into the Vendor Portal. The user ID can be 5 to 50 positions in length. Always lowercase; entries in uppercase are automatically changed to lowercase.
Name	The vendor user’s name. Names can be 1 to 30 positions in length. Case-insensitive for searching; for example, an entry of j matches both John and john. You can’t search by name for a vendor user who has been anonymized.
Email	Email addresses must be in the format of [e-mail]. You cannot enter more than one email address. Optional entry. Informational only; email notifications to the vendor are sent to the emails specified at the Emails options folder under the Preferences tab of the Edit Vendor or New Vendor screen. Case-insensitive for searching; for example, an entry of j matches both John and john. You can’t search by email address for a vendor user who has been anonymized.
Disabled Logins	Use this flag to filter search results based on whether the vendor users can currently log into the Vendor Portal. Select: Yes to display vendor users who can log into the Vendor Portal No to display vendor users who cannot log into the Vendor Portal Note: This flag is used for search only. Your selection here does not apply when you are creating a new vendor user.
Results fields:
Vendor users anonymized? If a vendor user has been anonymized, asterisks are displayed as the vendor user’s name and email. Anonymized vendor users can still log into the Vendor Portal and retain their current authority unless they are deactivated. See Anonymizing Data for background.
Vendor	A vendor who fulfills drop ship purchase orders originating in an integrated system such as Order Management System. Vendor users are associated with a single vendor, and when they log into the Vendor Portal, only that vendor’s information is available. See the Vendors screen for a discussion of vendors.
User ID	A unique ID to identify a vendor user. The vendor user ID can be 5 to 50 positions in length. Always lowercase.
Name	The vendor user’s name. Names can be 1 to 30 positions in length. Asterisks are displayed if the user has been anonymized.
Email	Informational only; email notifications to the vendor are sent to the emails specified at the Emails options folder under the Preferences tab of the Edit Vendor or New Vendor screen. Asterisks are displayed if the user has been anonymized.
Active	The inactive icon () indicates that the vendor user cannot currently log into the Vendor Portal; otherwise, the active icon () indicates that the vendor user can currently log in. To switch between the settings, click the icon that is currently displayed. If someone attempts to log in using an inactive user ID, the login screen displays an error: Log in failed. Note: Even if the vendor user profile is active, no users for a vendor can log into the Vendor Portal if the vendor itself is currently flagged as Inactive at the Vendors screen.
Edit	Click the edit icon () for a vendor user profile to advance to the Vendor User Profile screen. At that screen, you can change an existing vendor user’s preferences and authority. Note: If the Vendor User Profile screen is already open in another tab, you advance to that screen, where the previously-selected vendor user profile is displayed.
Delete	Select the delete icon () for a vendor user profile to delete the vendor user profile from Order Broker.