You can hide entries in Reporting Center and Administration such as reports, packages, pages, folders, jobs, data sources, portlets, and so on, to ensure that the entries are not accessed or run unnecessarily. This specifically applies to drill-through reports that, when they run, could have negative impact on system performance. For example, running drill-through reports that have optional prompts, or no prompts, could result in database queries that use considerable resources. When these reports are hidden in the portal, users cannot run them and the system is not overloaded with unnecessary requests.
Hiding an entry does not affect its properties, including security permissions. You can access hidden entries using different methods, such as using a URL.
Depending on the user preferences specified in my area , My Preferences, a hidden entry either entirely disappears from the user interface or remains visible, but its icon fades. For more information, see View a Hidden Entry.
You cannot hide users, groups, or roles in external namespaces. An administrator controls which users, groups, or roles can hide entries by granting the users access to the Hide Entries capability in Administration. Only users who have access to this capability can perform the following steps.
In Reporting Center, locate the entry that you want to hide, and click its set properties button.
On the General tab, select the Hide this entry check box.
Click OK.
The entry is now hidden; however, it may still appear in the user interface with a faded icon. To remove the entry from your view, see Steps to Change the Preference for Viewing Hidden Entries.
View a Hidden Entry
Users can change their preferences to either show or remove hidden entries from the user interface. Icons that represent hidden entries are faded.
Depending on the preferences, a hidden entry may or may not appear in search pages, wizards, save as boxes, and so on. For example, when the user interface does not show hidden entries, hidden packages do not appear in the list of available packages when users try to open the applicable studio, and the search results do not include the packages.
The following are the rules that apply to viewing hidden entries:
A hidden report is accessible as a drill-through target.
Drill-through targets include parameter values to avoid resource-intensive query operations. However, the user still requires read and execute permissions to use this target report in a drillthrough activity.
A hidden drill-through definition is not displayed in the Go To page if the user interface does not show hidden entries.
A visible shortcut can point to a hidden entry. If the shortcut points to a hidden folder, any hidden entries in the folder are not visible.
Search pages do not return hidden entries if the user interface does not display the entries.
The following, are examples of situations when hidden entries are always visible, regardless of the user preferences for viewing hidden entries.
Hidden entries on the Permissions and Personal tabs
The entries icons are faded.
Portal tabs associated with hidden pages
Portlets in a page
Job steps that refer to hidden entries already in a job
The entries icons are faded.
Agent tasks that refer to hidden entries already in an agent
The entries icons are faded.
Details in a report run history
The icons that represent hidden entries do not change.
Only users who have access to the Hide Entries capability in Administration can perform the following steps.
Steps to Change the Preference for Viewing Hidden Entries
Go to my area and click My Preferences.
On the General tab, select or clear the Show hidden entries check box.
If you select this check box, the hidden entries appear in the user interface with faded icons. If you clear this check box, the hidden entries disappear from the user interface.
Click OK.
