Use distribution lists if you want to send a report to more than one recipient at a time. Distribution lists contain a collection of users, groups, roles, contacts, or other distribution lists.
If a recipient is not part of the security system, you can create a contact for this person. The contacts you create can also be assigned as contacts for reports.
Note that if you choose the email recipient from a list, such as a group, role, or distribution list, you must have read access to both the list and the recipient’s email account. Otherwise, the report delivery fails.
Steps for a Distribution List
In Reporting Center, in the upper-right corner, click Launch, Administration.
Click the Distribution Lists and Contacts tab.
Note: To remove a distribution list or contact, select the entry and click the delete button.
On the toolbar, click the new distribution list button.
Type a name and, if you want, a description and screen tip for the distribution list, and click Next.
If you want to add to the distribution list, click Add and choose how to select entries:
To choose from listed entries, click the appropriate namespace, and then select the check boxes next to the users, groups, or roles.
To search for entries, click Search and in the Search string box, type the phrase you want to search for. For search options, click Edit. Find and click the entry you want.
To type the name of entries you want to add, click Type and type the names of groups, roles, or users using the following format, where a semicolon (;) separates each entry:
namespace/group_name;namespace/role_name;namespace/user_name;Here is an example:
ACI/Authors;LDAP/scarter;
Click the right-arrow button and when the entries you want appear in the Selected entries box, click OK.
Notes: To remove entries from the Selected entries list, select them and click Remove. To select all entries in a list, click the check box in the upper-left corner of the list. To make the user entries visible, click Show users in the list.
Click Finish.
You can now choose this list when you specify recipients for a report.
Steps for a Contact
In Reporting Center, in the upper-right corner, click Launch, Administration.
Click the Distribution Lists and Contacts tab.
Note: To remove a distribution list or contact, select the entry and click the delete button.
On the toolbar, click the new contact button.
Type a name and email address for the contact and, if you want, a description and screen tip, and click Finish.
