52 Approve and Post A/R Drafts

This chapter contains these topics:

After you enter drafts, you must approve and post them to the general ledger.

52.1 Reviewing and Approving Drafts for A/R

Navigation

From Customer & Invoice Entry (G0311), choose Other Invoice Entry Methods

From Other Invoice & Receipts Entry Methods (G03111), choose Daily Draft Operations

From A/R Drafts Daily Operations (G031111), choose Draft Journal Review

After you enter drafts, you review and approve them before posting them to the general ledger. You can do this online using Draft Journal Review. All JD Edwards World journal review programs work in the same way in that Review programs are specific to batch type. Draft Journal Review only displays drafts with a batch type of * (draft receipts).

You do not need to approve drafts if the management approval of input constant is not activated.

52.1.1 Before You Begin

  • Set the A/R constant for management approval of input according to your needs

52.2 Printing the A/R Draft Journal Report

Navigation

From Customer & Invoice Entry (G0311), choose Other Invoice Entry Methods

From Other Invoice & Receipts Entry Methods (G03111), choose Daily Draft Operations

From A/R Drafts Daily Operations (G031111), choose Draft Journal Report

As an alternative to reviewing drafts online, you can print the Draft Journal report. This report is the same as the Receipts and Adjustment Journal report. The only difference between them is that one lists cash receipts and the other lists draft receipts.

Generally, it is easier to view drafts online. However, if there is a balancing problem, the printed journal can be a more workable format for detail review.

The processing time for this report is related to the amount of history retained in the A/R Ledger table (F0311).

If you are using Enhanced Subledger Accounting, this information displays on the report. See Work with Enhanced Subledger Accounting in the General Accounting Guide I for more information.

Figure 52-1 Cash Receipts & Adjustments Journal report

Description of Figure 52-1 follows
Description of "Figure 52-1 Cash Receipts & Adjustments Journal report"

52.3 Posting Drafts for A/R

Navigation

From Customer & Invoice Entry (G0311), choose Other Invoice Entry Methods

From Other Invoice & Receipts Entry Methods (G03111), choose Daily Draft Operations

From A/R Drafts Daily Operations (G031111), choose Post Drafts to G/L

Posting drafts to the general ledger creates entries to the draft receivables account and offset entries to the general ledger for the receivable trade account. The system typically debits an A/R account and credits drafts receivable. The program only posts batches with an A (approved) status.

All JD Edwards World post programs post to the G/L in the same way. The post program for A/R drafts has the processing option for batch selection set to * (draft receipts). You should not change this.

After you post payments, you can review them again and correct accounting distribution information. You cannot review account ledger information until the post is complete.