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This report can assist you in identifying suppliers that frequently have invoices on matching hold. This report can also help you to respond to supplier questions on delayed payments.
Attention: You must install and implement Purchasing before you can submit this report. In addition, we suggest you enter purchase orders in Purchasing, match invoices to the purchase orders, and approve the invoices before you submit the report, because the report lists only invoices with matching holds and/or releases. To review invoices with matching and other types of holds, you can use the Invoice on Hold Report.
The report may display more than one match status for an invoice because more than one match rule can be violated. Each invoice can be matched to more than one purchase order line, and each matching hold can have a release reason.
Payables displays the match status and detail invoice information. For example, a matching status of Qty Ord means that the quantity billed exceeds the quantity ordered. Payables displays both these quantity amounts so you can identify the variance. If a hold exists on one or more purchase order lines, the invoice status is HELD. If all holds have been released, the invoice status is RELEASED.
The Matching Hold Detail Report also provides you with a listing of matching status and matching release codes with descriptions.
Supplier Name. If you want to limit the report to one supplier's invoices, enter the supplier name.
Active Period Start/End Date. Payables lists the invoices with matching holds and releases created or updated on or between the Active Period Start Date and Active Period End Date.
Matching Hold Detail Report
Batch Name. If you use the Batch Control Payables option, Payables prints the name of the invoice batch for an invoice.
Invoice Amount. Amount of invoice. If it is a foreign currency invoice, Payables prints the invoice amount in the foreign currency.
Invoice Status. The status is Held for an invoice on matching hold. The status is Released for an invoice released from all matching holds.
Line. Purchase order line number.
Release. Release number if a line is a blanket purchase order line. A release is a subset of a blanket purchase order. It is a set of shipments for specific goods or services that you request from a supplier. You enter the release number when you enter a blanket purchase order.
Location. Ship-to location of a purchase order shipment.
Item Number. Item number from a purchase order line. You can use this information to compare items ordered with items billed.
Description. Description of the item from the purchase order line. You can use this information to compare items ordered with items billed.
Tax Code - P.O./Invoice. Tax name of the purchase order/invoice. Payables compares the tax name of the purchase order with the tax name of the matched invoice. If they are not the same, Payables applies a Tax Diff matching hold to the invoice.
Currency - P.O./Inv. The currency of a purchase order. Payables compares the currency of the purchase order with the currency of the matched invoice. If they are not the same, Payables applies a Currency matching hold to the invoice.
Attention: Payables only allows matching an invoice to a purchase order of the same currency. So, you should never have a currency matching hold.
Unit. Unit of measure in which the item on a purchase order line was ordered.
Unit Price - P.O./Invoice. Unit price of the item from the purchase order line/invoice. Payables compares the unit prices for a purchase order and matched invoice and applies a Price hold to an invoice distribution if the invoice unit price exceeds the purchase order unit price by more than the tolerance level you allow.
Quantity - Ordered/Received/Billed/Accepted. Quantity details for a purchase order detail line. You can compare the quantity ordered with the quantity received, quantity billed, and quantity accepted.
Payables uses the quantity received for 3-way matching only if you require receipt for a purchase order shipment. Payables uses the quantity accepted for 4-way matching only if you require inspection for a purchase order shipment.
Match Status. Status of the match:
Final Matching Purchase Orders
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