PeopleSoft Enterprise Purchasing Preface

PeopleSoft Products

PeopleSoft Application Fundamentals

Pages With Deferred Processing

PeopleSoft Enterprise Purchasing Default Hierarchies

PeopleBooks and the PeopleSoft Online Library

Common Elements Used in This PeopleBook

Setting Up PeopleSoft Purchasing

Getting Started With PeopleSoft Purchasing

PeopleSoft Purchasing Business Processes

PeopleSoft Purchasing Integrations

PeopleSoft Purchasing Implementation

Using User-Definable Fields

Understanding User-Definable Fields

Setting Up User-Definable Fields

Defining PeopleSoft Purchasing Business Units and Processing Options

Understanding Business Units in PeopleSoft Purchasing

Establishing PeopleSoft Purchasing Business Units

Establishing Change Options and Approval Rules

Establishing Purchasing Processing Options

Preparing PeopleSoft Purchasing VAT Environments

Defining Purchasing Item Information

Understanding Purchasing Item Information

Defining Purchasing Item Categories

Defining Purchasing Item Attributes

Updating Item Vendor Unit-of-Measure Conversion Rates

Capturing Item Miscellaneous Charges

Setting Up Item Vendor Price Adjustment Rules

Updating Standard Prices and Business Unit Standard Prices

Selecting Vendors Based on Item Ship To and Item Vendor Locations

Creating Purchasing Kits

Defining Miscellaneous Charges and Landed Costs

Understanding Miscellaneous Charges

Defining Miscellaneous Charge Defaults

Using Workflow

Understanding PeopleSoft Purchasing Workflow

Setting Up the Approval Framework for PeopleSoft Purchasing

Setting Up PeopleTools Workflow Technology for PeopleSoft Purchasing

Issuing Requisition Sourcing Workflow Notifications

Issuing Purchase Order Cancellation Workflow Notifications

Issuing Contract Expiration and Exceeding Maximum Workflow Notifications

Using Purchase Order Acknowledgement Alert Workflow Notifications

Using Item Loader Exception Workflow Notifications

Using Rebate Manager Workflow Notification

Using Receipt Quantity Change Workflow Notifications

Using Settlement Manager Workflow Notifications

Using Default Hierarchies

Understanding the PeopleSoft Purchasing Default Hierarchy

Understanding the UOM Conversion Hierarchy

Understanding the Matching Default Hierarchy

Understanding the Vendor Location Hierarchy and Multicurrency Pricing

Understanding Multicurrency Conversions

Understanding VAT Drivers, VAT Driver Keys, and the Defaulting Hierarchy for VAT Defaults

Using Commitment Control

Understanding Commitment Control in PeopleSoft Purchasing

Common Elements Used in This Chapter

Using Partial and Final Liquidation

Budget Checking Requisitions

Budget Checking Purchase Orders

Budget Checking Procurement Cards

Running Budget Period-End Processes

Rolling Over Purchase Orders at Budget Period-End

Establishing Purchasing ChartField Security

Running Document Tolerances

Understanding Document Tolerances

Setting Up Document Tolerances

Running Document Tolerances with Budget Checking

Running Document Tolerances Without Budget Checking

Reviewing Document Tolerance Exceptions and Overrides

Using Entry Events

Understanding Entry Events in PeopleSoft Purchasing

Setting Up PeopleSoft Purchasing Entry Events

Generating PeopleSoft Purchasing Entry Events

Drilling Down to the General Ledger to View Entry Event Journal Entries

Using Procurement Cards

Managing Procurement Cards

Understanding the Procurement Card Business Process

Common Elements Used in This Chapter

Setting Up Procurement Card Installation Options

Establishing Procurement Card Security

Defining Cardholder Profile

Defining Card Issuers

Defining Preferred Vendors

Defining Preferred UOM

Defining MCC Blocked

Defining Visa Transaction Type Codes

Defining Procurement Card Mapping

Setting Up Procurement Card Load Statement Options

Staging Procurement Card Statements Using PeopleSoft Integration Broker

Staging Procurement Card Statements in a Flat File Format

Using the Credit Card Data EIP

Using the Procurement Card Load EIP

Staging Standard Delivered Bank Format Statements

Handling Statement Staging Errors

Loading Procurement Card Statements to Application Tables

Running the Bank Statement Workflow Application Engine Process (PO_CCSTMT_WF)

Reconciling Procurement Card Transactions Manually

Running the Grace Period Has Expired Application Engine Process (PO_CCEXP_WF)

Resolving Disputed Transactions

Viewing the Statement Summary

Staging Procurement Card Transactions for Voucher Processing

Analyzing Procurement Card Information

Using Vendor Rebates

Understanding Vendor Rebates

Understanding Vendor Rebates

Defining Vendor Rebate Agreements

Understanding Vendor Rebate Agreement Statuses

Understanding Vendor Rebate Rule Types

Prerequisites

Defining Vendor Rebate Agreements

Dispatching Vendor Rebate Agreements

Generating Rebate Accruals

Understanding the Rebate Accrual Process

Generating Rebate Accruals

Maintaining Vendor Rebate Agreement Association with Purchase Orders

Understanding the Backdate Vendor Rebates Component Processes

Associating to, Dissociating from, and Modifying Associated Vendor Rebate Agreements Line by Line to Purchase Orders Manually

Managing Vendor Rebate Claims

Understanding the Claims Management Business Process for Vendor Rebates

Prerequisites

Generating Vendor Rebate Claims

Printing a Vendor Rebate Claim

Notifying Rebate Managers of Claims

Using the Claims Management Workbench

Reconciling Payments for Vendor Rebates

Maintaining Claims

Reconciling Claims

Notifying Settlement Managers

Viewing Claim Settlement Information

Entering Claim Payments Manually

Analyzing Vendor Rebates

Understanding the Vendor Rebate Analysis Workbench

Defining Sales Organizations

Establishing Vendor Rebate Allocations

Analyzing Vendor Rebates

Using Requisitions and Requests for Quotes

Understanding Requisitions

Configuring Requisition Defaults

Canceling Requisitions and Requisition Lines

Sourcing Requisitions Automatically

Deleting Requisitions

Placing a Requisition On Hold

Using Procurement Cards on Requisitions

Using PeopleSoft Maintenance Management Work Orders on Requisitions

Creating Requisitions Online

Understanding the Requisition Business Process

Understanding How to Apply Procurement Contract Prices to Transactions

Creating Requisition Header Information

Creating Requisition Lines

Creating Requisition Schedules

Using Pegging with Requisitions in PeopleSoft Purchasing

Entering Distribution Information

Copying an Existing Requisition to a New Requisition

Printing Requisition Templates

Previewing and Printing Requisitions

Using the Requisition Loader

Understanding the Purchasing Requisition Loader Application Engine Process (PO_REQLOAD)

Loading Requisitions

Using the Purchase Order Requisition EIP

Correcting Purchasing Requisition Loader Process Errors

Updating Direct Shipment Information

Purging Requisition Load Requests

Approving Requisitions

Understanding Requisition Approvals

Approving Requisitions With the Approval Framework

Approving Requisitions With PeopleTools Workflow Technology

Tracking Requisition Changes

Understanding Requisition Change Tracking

Reviewing Requisition Change History

Using the Requester's Workbench

Understanding the Requester's Workbench

Prerequisites

Using the Requester's Workbench

Closing Requisitions

Understanding the Close Requisitions Process

Closing Requisitions

Reopening Requisitions

Reviewing Requisition Information

Using Requisition Inquiries

Using the Requisition Workbench

Reviewing Requisition Accounting Line Entries

Reviewing Requisition Entry Event Journal Entries

Managing Requests for Quotes

Understanding RFQs in PeopleSoft Purchasing

Establishing Vendor Quote Groups

Creating RFQs

Dispatching RFQs

Loading RFQ EDX Responses

Using the RFQ EIP

Using the RFQ Response EIP

Resolving Vendor Response Load Errors

Maintaining RFQ Responses

Awarding RFQs to Vendors

Creating Purchase Orders or Contracts from RFQs

Closing RFQs

Inquiring and Reporting on RFQs and Vendor Responses

Using Purchase Orders and Change Orders

Understanding Purchase Orders

Purchase Order Defaults

Purchase Order Header Status Values

SUT Processing on the Purchase Order

VAT Processing on the Purchase Order

Vendor Rebate Processing on the Purchase Order

Procurement Card Processing on the Purchase Order

PeopleSoft Maintenance Management Work Order Processing on the Purchase Order

Purchase Order Consolidation

Purchase Order Cancelation

Purchase Order Deletion

Purchase Order Hold Processing

Creating Purchase Orders Online

Understanding the Purchase Order Business Process

Common Elements Used in This Chapter

Using Purchase Order Reservations

Creating Purchase Order Headers

Creating Purchase Order Lines

Creating Purchase Order Schedules

Creating Purchase Order Distributions

Canceling a Purchase Order Online

Using Express Purchase Orders

Using Purchase Order Acknowledgements

Creating and Viewing Purchase Order Backorders

Updating Purchase Orders With New Item Vendor UOM Conversion Rates

Accessing Purchase Order Related Content

Using Purchase Order Sourcing

Understanding the Purchase Order Sourcing Business Process

Common Elements Used in This Chapter

Manually Selecting Requisitions for Sourcing

Automatically Selecting Requisitions for Sourcing

Sourcing by Region

Loading Staged Purchase Order Requests from PeopleSoft Supply Planning and Manufacturing

Building Inventory Demand Transactions

Running the PO Calculations Process

Using the Sourcing Workbench

Creating Purchase Orders Using the Create Purchase Orders Process

Using the Automatic Purchasing Sourcing Process

Updating Vendor History Dates and Amounts for Cumulative Sourcing

Purging Purchasing Staging Tables

Manually Constructing the Purchasing Staging Tables

Sourcing Error Messages

Approving Purchase Orders

Understanding Purchase Order Approvals

Approving Purchase Orders With Approval Framework

Approving Purchase Orders With PeopleTools Workflow Technology

Dispatching and Printing Purchase Orders

Understanding Purchase Order Dispatch

Dispatching Purchase Orders

Using the Purchase Order Dispatch/Purchase Order Change Request EIP

Creating Purchase Order Change Orders

Understanding the Purchase Order Change Order Business Process

Setting Up Purchase Order Change Templates

Identifying Purchase Order Change Order Fields

Reviewing Processing Rules for the Change Purchase Order Process

Generating Purchase Order Change Orders Online

Loading Change Orders Received Using EDXs or Supplier-Facing Online Acknowledgements (PeopleSoft eSupplier Connection)

Using the Purchase Order and Purchase Order Change Order Acknowledgement EIP

Using the Purchase Order Close Short Workbench

Reviewing and Approving Change Order Requests

Creating Change Orders from Approved Change Requests

Purging Change Request Tables

Viewing Purchase Order Change History

Using the Buyer's Workbench

Understanding the Buyer's Workbench

Managing Purchase Orders Using the Buyer's Workbench

Closing Purchase Orders

Understanding the Close Purchase Orders Process

Closing Purchase Orders

Reopening Purchase Orders

Reviewing Purchase Order Information

Inquiring About Purchase Orders

Viewing Purchase Order Activity Summaries

Viewing Purchase Order Document Tolerance Information

Reviewing Purchase Order Accounting Line Entries

Using Stockless Items

Understanding Stockless Items in PeopleSoft Purchasing

Receiving, Inspecting, and Returning Goods or Services

Receiving Shipments

Understanding the Receiving Business Process

Prerequisites

Common Elements Used in This Chapter

Receiving Purchase Order Items

Receiving Non-Purchase Order Items

Receiving Items by Amount

Managing Receipts

Modifying Receipt ChartFields

Tracking Receipt Activity

Using ASRs

Receiving Items Using EDC

Using the ASR EIP

Using the Purchase Order Receipt EIP

Using the Purchase Order Expected Receipts EIP

Using the Purchase Order Receipt Notification EIP

Loading Receipts Received Using EIPs and EDC

Processing Receipts

Running the Close Short Process

Working with Landed Costs on Receipts

Closing Receipts

Generating Receiving Labels

Working with Delivery Information

Understanding Delivery Information

Accessing Delivery Information

Inspecting Received Items

Understanding Inspections

Performing Inspections

Managing Vendor Returns

Understanding the RTV Business Process

Common Elements Used in This Chapter

Setting Up RTV Processing Options

Creating RTV Transactions Without Purchase Orders

Creating RTV Transactions Against Closed Purchase Orders

Selecting RTV Source Details

Entering RTV Transactions

Dispatching and Printing RTV Transactions

Using the RTV EIP

Reconciling RTV Transactions

Inquiring About RTVs

Using Receipt Accrual

Understanding Receipt Accrual

Accruing Receipts

Performing Budget-Checking for Receipt Accruals

Viewing Receipt Accrual Accounting Line Entries

Viewing Receipt Accrual Journal Entries

Reviewing Receipt Information

Inquiring About Receipts

Inquiring About Document Status

Understanding Document Status Inquiries

Common Elements Used in This Chapter

Viewing Document Status

Analyzing Procurement Data and Using Group Purchasing Organizations

Analyzing Procurement History

Understanding Procurement History Analysis

Configuring Procurement Analysis Inquiries

Generating Procurement History

Generating Spend History

Generating Procurement Statistics

Building Vendor Analysis Cube

Reviewing Supplier Performance

Viewing Procurement Analysis Data

Viewing Procurement Statistics

Using Group Purchasing Organizations

Understanding GPO Contracts

Defining GPO Contracts

Loading GPO Contracts

Calculating Distributor Prices

(USF) Using Federal Spending Regions

Understanding Federal Spending Regions

Defining Federal Spending Regions

Using Spending Regions

Processing Taxes for India

Processing Custom Duty, Excise Duty, and Sales Tax/VAT in the Sourcing Business Process

Processing Excise Duty and Sales Tax/VAT for Online Purchase Orders

Processing Customs Duty on Online Purchase Orders

Dispatching and Printing Excise Duty and Sales Tax/VAT Information on Purchase Orders

Processing Custom Duty, Excise Duty, and Sales Tax/VAT in Purchase Order Change Orders

Processing Excise Duty and Sales Tax/VAT in the PO Receipt Push Process

Using the Return-To-Vendor (RTV) Excise Adjustment Business Process

Using a BOE

Receiving Against a BOE

Running the Receiver Interface Push Process with Customs Duty

Creating Internal Vendor Excise Invoices Against a BOE

Viewing India Localization Reports

Delivered Workflows for PeopleSoft Enterprise Purchasing

Delivered Workflows for PeopleSoft Enterprise Purchasing

PeopleSoft Purchasing Reports

PeopleSoft Purchasing Reports: General Description

PeopleSoft Purchasing Report Details

Report Samples