Salesman

The following program description deals with:

Remarks on the Program Function
Remarks on the Input Fields
Use the Index to find the required field description.

Remarks on the Program Function

By use of this program you can maintain the basic data of the salesmen in the system, add new record, change or delete the existing ones.

In contrast to an operator, you can obtain reports relating to salesmen which have nothing to do with the accounting system.

A salesman is always assigned in the system with a unique salesman number to a company and branch. It is also mandatory for him to have an employee number.

Note:

An employee can be defined in the system under one and only one employee number, as well as a salesman number and also an operator number (see Operator).

Notes for supervisor and subordinate!

A salesman can be made a supervisor and/or subordinate.
He is made a supervisor, if his salesman record is retrieved on the screen and the button Salesman is clicked to branch to another input screen of the same application program. This other input screen is identical to the one here. There, a salesman is entered and is automatically assigned as a subordinate of the salesman here from the first input screen, from where the Salesman program is branched. This assignment is purely an organizational measure, it has no influence on any sales functions. A subordinate salesman can be recognized by the display of the name of the salesman in the supervisor field in his salesman record.
A salesman is made a subordinate salesman, if a salesman number of his supervisor is entered in the field Supervisor.
A salesman can be a supervisor, and at the same time, a subordinate to another salesman.

Inserting new records

Specify first the company and branch number. Enter then the employee number of the salesman. If this program is called from another input mask, the numbers and their designations will already be shown on the screen. To create a new salesman record, enter into the field Salesman an unused number. The entries of the other fields should then be entered. A detailed description of the fields can be found in the section of data field description.

Changing records

Retrieve the record of salesman by entering respectively the company, branch and salesman numbers in the key fields. The data of his record will be displayed on the screen. Move the cursor to the fields where changes have to be made. Do the changes and save the record back into the system.

Deleting records

After the record is displayed by entering its number, select the command delete from the Process menu or from the Toolbar. Note, that the record can only be deleted if all the requirements for deletion are fulfilled.

Remarks on the Input Fields

This paragraph will provide a short overview over the options available for updating these Basic Data.

Just like in almost any other program:

The Input Mask may be different in your MICROS Retail OSCAR POS program depending on the set-up of the application. In some cases some Data Fields may be missing.
Some input fields may contain default values or defined selection options; these cannot be updated.
The input mask contains some fields that require an entry and others in which entries are optional.
If the data record is updated via multi-page input masks, go to the Dialog Window by clicking on the appropriate buttons with <Mouse key 1>.
The same procedure applies to call up another update program from this program.
In some cases you may find that so-called "Switches" which - depending on the default - can be activated or deactivated with <Mouse key 1>. Activated switches are identified by their dark color, deactivated switches are lighter-colored.

Company

Permitted input range: numeric, 1 - 9999.

Assign the salesman to one of the existing companies in the system by entering the company number. The designation of the company will be displayed next to the input.

If you do not know the number, you can also select the data record via the Search Function.

If this program is called from an input mask of another application program, the number and its designation will already be displayed on the screen.

Branch

Permitted input range: numeric, 1 - 9999.

Assign the salesman to one of the existing branches in the system by entering the corresponding branch number. The designation of the branch will be displayed on the right of the input field.

If you do not know the number, you can also select the data record via the Search Function.

If this program is called from an input mask of another application program, the number and its designation will already be displayed on the screen.

Salesman

Permitted input range: numeric, 1 - 99999999.

To create a new salesman record in the system, an unused number is to be entered. For changes and deletions, retrieve the appropriate record by entering the respective company, branch and employee numbers.

Note:

Each employee may have only one salesman number.
The salesman number has to be unique in a branch.
However, the same salesman numbers can be used in different branches.
The salesman may also be assigned an operator number.
Example:
Mrs. Smith, a sales person, is assigned to an operator number as well as a salesman number, while Mrs. Major has only a salesman number. Despite this, they both have an employee number.

Name

Permitted input range: alphanumeric, max. 20 character

For adding a record, enter the name of the salesman. For changes or deletions, the name will be displayed after the employee number is entered.

The name entered here is for displaying on a sales terminal.

Supervisor

Permitted input range: numeric, 1 - 99999999.

A salesman can be a supervisor and/or subordinate.

If this salesman is to be assigned to a supervisor, the salesman number of this supervisor is to be entered here. This other salesman will automatically have the status of supervisor. If you do not know the number, you can also select the data record via the Search Function. More details to this topic can be found in the Introduction to Description of the Program Function.

Employee No.

Permitted input range: numeric, 1 - 99999999.

Enter the employee number of the operator/salesman, if desired. This number exists already in the system.

Employee numbers are maintained in the Employee application program.

1st Commission
2nd Commission
Branch
Company
Employee No.
Magnetic card
Name
Salesman
Supervisor

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin
Germany