Employee

The program description deals with the following:

Remarks on Program function
Remarks on Data fields
Use Index to find the field details required

Remarks on program function

The basic data of the employee can be programmed, changed or cleared, with this program.

An employee is always programmed with an easy to identify employee no. and is linked to a company. The employee can also be programmed under a employee no. with several operator nos. (e.g. for sales and money handling, see Operator).

Please note the following:

Programming as an employee is not sufficient to be able to operate the system. The employee also needs to be programmed under Operator.

Remarks on data fields

The following description deals with all available options for update of this basic data.

As with nearly all other programs the following also applies here:

The entry mask for this program may differ in your MICROS Retail OSCAR POS program. Sunme data fields may be missing.
There may be defaults or firmly defined selection options for some data fields. These cannot be updated in the current program.
Fields with enforced entry defined are to be found in the entry masks as are fields where entry is optional.
If the data record is updated over several pages of entry masks, the dialog window is reached by clicking on the appropriate button with <Mouse key 1>.
The same procedure also applies to call up of another update program from this program.
In some cases you may find so-called "Switches" which are activated or deactivated by the user with <Mouse key 1>, depending on the setting. Activated switches have a dark top, deactivated switches are lighter.

Company

Entry range permitted: numeric 1 - 9999

Link the employee to a company by entering the appropriate company no. which has already been programmed in the system. The company designation appears on the right.

Changes or clear operations are carried out by calling up the data record with a number entry in the key fields. If the number is not known, the data record can be selected with Search.

If this update program is called up from another menu, the number may already have been displayed.

Employee no.

Entry range permitted: numeric 1 - 99999999

A new employee is programmed by entering a free no. in this field. If changes or clear operations are necessary, the employee is called up from entry of the company and the appropriate employee no..

Note:

Only one employee no. is permitted
The employee no. must be clearly identifiable in each company

Name

Entry range permitted: max. 32 alphanumeric pos.

Enter the name of a new employee. If changes or clear operations are necessary, the name appears directly after entry of the employee no..

Christian names and double-barrel names, etc. can be entered.

Supervisor

Entry range permitted: numeric 1 - 99999999

If an employee is to be linked to a supervisor, the employee no. of the supervisor should be entered here. If the number is not known, the data record can be selected with Search.

Position

Entry range permitted: max. 32 alphanumeric pos.

Enter the position or the duties of the employee.

Address 1

No entry enforced.

Entry range permitted: max. 32 alphanumeric pos.

Enter the first part of the address (road, house number, post box ... ).

Address 2

No entry enforced.

Entry range permitted: max. 32 alphanumeric pos.

Enter the second part of the address (normally post code and town).

Working time (HHMM)

Entry range permitted: HHMM (hours, minutes)

Enter the time worked in hours and minutes. The entry is only intended as information. Weekly and daily times can be entered.

Note:
Four digits must be entered for the time worked; if not, an error message appears.

Customer no.

Entry range permitted: numeric 1 - 999999

If the employee is stored in the system as a Customer (e.g. staff purchases), the customer no. assigned should be entered in this field.

Customer card no.

Entry range permitted: numeric

The number of a customer card held by the employee should be entered here.

Casual employee

Switch active: The employee is a "Casual"
Switch deactivated: The employee is not a casual worker

Main branch no.

Entry range permitted: numeric 1 - 99999

Enter the number of the main branch to which this employee is to be linked. If the number is not known, the data record can be selected with Search.

Marital status

Field with firmly defined selection options

Select the marital status of the employee by clicking onto this field and with a second click confirming the selection.

The system offers the following:

Unmarried
Married
Divorced
Widowed

Ethnic origin

Entry range permitted: numeric 1 - 9999

Select the ID no. by clicking on this field and with a second click confirming the selection.

The entries are stored as Text in text group 9005 (see update program Parameter -> Misc. param -> Text groups).

N.I. number

Entry range permitted: alphanumeric max. 32 pos.

Enter an additional ID no. for this employee.

Date of birth

Entry range permitted: DDMMYYYY (day, month, year)

Enter the date of birth of the employee.

Starting date

Entry range permitted: DDMMYYYY (day, month, year)

Enter the date in this field to define the starting date for the employee.

Leaving date

Entry range permitted: DDMMYYYY (day, month, year)

Enter the date on which the employee can leave the company.

Used working time plan

Switch active: A working time plan is kept for this employee to record the time worked.
Switch deactivated: No working time plan is kept for this employee to record the time worked.

If the option "Used standard hours" is also activated for this employee the time worked appears as a default in fields "Monday hours" to "Sunday hours" when the working time plan is recorded.

The time worked must be recorded by an authorised employee via the program Application -> Employee -> Working time plan.

Click on graphic for further help with setting up the Working time recording.

Used standard hours

Switch active: The normal weekly working time is recorded for this employee..
Switch deactivated: No working time plan with the normal weekly working time is kept for this employee. The working time must be entered manually for every day.

The time worked must be recorded by an authorised employee via the program Application -> Employee -> Working time plan.

Click on graphic for further help with setting up the Working time recording.

Used clock on/off

Switch active:. This employee must enter start and end of the working time at the terminal with key event <CLOCK>.
Switch deactivated: This employee does not need to enter the start and end of the working time at the terminal with key event <CLOCK>.

NOTE:
If this setting is selected to record the working time of employees, the MICROS Retail OSCAR POS program calculates the working time of the employee on the basis of the linked working time plans and includes the sign on and sign off times. The options "Used time recording" and "Used standard hours" cannot be activated simultaneously.

Note!
Time recording via key event "CLOCK" is only possible if no receipt operation is in progress at the checkout.

Click on the graphic for further help with setting up Working time recording.

Working plan

Entry range permitted: numeric 1 - 999

Enter the no. of a working plan which is to be linked to this employee.

The ID no. is selected by clicking on this field and with a second click confirming the selection.

Note:
The data for the time sheet is updated in program Application -> Employee -> Working time plan. The plan allows the user to define for which days of the week an entry for Working time data is allowed. An error message appears if an entry is made for a day which has not been programmed.

Click on the graphic for further help with setting up Working time recording.

Max. daily hours

Enter the number of hours to define the normal working time for this employee. The value entered here will only be processed if the options "Used standard hours" and "Used working time plan" have been activated for this employee.

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

INSZ number

Entry range permitted: numeric 1 - 9999999999

Enter the INSZ no. (Identification Social Security Number) for this employee.

Note:
This field is only available, if the environment variable "OSCAR_OPTIONS=FiscBelgium" is set in the file "oscar.ini".

Monday hours

Enter the number of hours in this field to define the normal working time for this employee. The value entered here will only be processed if the options "Used standard hours" and "Used working time plan have been activated.

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

Tuesday hours

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

Wednesday hours

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

Thursday hours

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

Friday hours

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

Saturday hours

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45

Sunday hours

The time entered here appears as the default when the time sheets are entered.

Entries in this field can be as follows:

30 minutes = 30, 030, 0030, :30, 0:30, 0030
1 hour = 100, 0100, 1:00, 01:00
1 hour 45 minutes = 145, 0145, 1:45, 01:45.

Total standard hours

The total for the weekly time to be worked defined in the hour fields appears in this field.

Mon rate upto std.hours

Entry range permitted: numeric 1 - 999

Enter the number of the working time plan which is to be linked to this day of the week (e.g. "Normal time", "Saturday work", "Sunday work", etc.). If the number is not known the data record can be selected with Search.

The working time plan is updated via program Application -> Employee -> Working time plan.