Shrinkage

The following program description deals with:

Remarks on the Program Function
Remarks on the Input Fields
Use the Index to view the field descriptions required.

Remarks on the Program Function

By use of this program, you can maintain the stock data for shrinkage and loss, i.e. create new data records, modify or delete existing data. You can also view already stored data for information purposes.

Attention:
Shrinkage can also be booked at the terminal if the function "SHRINKAGE" has been set up for a key. Shrinkage booked at the terminal can be closed at the administration terminal if it has not been closed at the terminal by use of the function "SHRINKAGEC".

Proceed as follows to carry out shrinkage at the administration terminal:

In a first step, the formal data is entered via this update program to store the data record with a number given by the system.
In the second step, the missing items are assigned to the "shrinkage" transaction via the program Shrinkage Position.
After all recorded data has been stored, the transaction has to be confirmed via the button "Execute". The item quantities in stock of this shrinkage are reduced accordingly in the assigned stock.

Notes:
The Shrinkage is only completed correctly after the button Execute has been clicked on after saving.

Button: Execute

The shrinkage receives the state "Confirmed".

Note:
After you have confirmed a shrinkage, you can still view the data but you cannot change it.

Remarks on the input fields

This paragraph will provide a short overview over the options available for updating these Basic Data.

Just like in almost any other program:

The Input Mask may be different in your MICROS Retail OSCAR POS program depending on the set-up of the application. In some cases some Data Fields may be missing.
Some input fields may contain default values or defined selection options; these cannot be updated.
The input mask contains some fields that require an entry and others in which entries are optional.
If the data record is updated via multi-page input masks, go to the Dialog Window by clicking on the appropriate buttons with <Mouse key 1>.
The same procedure applies to call up another update program from this program.
In some cases you may find that so-called "Switches" which - depending on the default - can be activated or deactivated with <Mouse key 1>. Activated switches are identified by their dark color, deactivated switches are lighter-colored.

Company

Permitted input range: numeric, 1 - 9999

Enter the number of the company for which you would like to edit a shrinkage. If you do not know the number, you can also select the data record via the Search Function.

Branch

Permitted input range: numeric, 1 - 9999

Enter the number of the branch for which you would like to edit a shrinkage. If you do not know the number, you can also select the data record via the Search Function.

Booking type (Beverage)

Entry range permitted: numeric, 1 – 99

Enter the no. of the booking type which is to be linked here. If the number is not known the data record can be selected via the Search function.

The following is offered:

No
Breakage
This is used if the bottles in a pack unit are broken. In this case the single item is deduced from the full bottle store and is transferred to the undamaged crate in the empties store.
Min.profit
This is used if goods have gone bad. In such a case the pack item including all single items is transferred from the full store to the empties store.
Total loss
This type of shrinkage is used if there is a total loss of the pack items and all single items or if a theft has taken place. In this case the pack item including all single items are deducted from the full store.

Shrinkage types are updated in program Parameter -> Beverages supermarket -> Shrinkage type gepflegt.

Shrinkage note no.

Permitted input range: numeric, 1 - 99999999

When creating a new shrinkage, confirm this field with key <Enter>. During the subsequent storage process, the system will generate the lowest free number automatically.

For modifications or deletions, call the data record by entering the number stored in the system.

If you do not know the number, you can also use the Search Function.

Operator

Permitted input range: numeric, 1 - 99999999

This field is blocked for entry of an operator no. as the system displays the number of the signed-on operator.

The operator has to be created via the program Operator and authorized to use this program before being able to carry out a shrinkage.

For stock

Permitted input range: numeric, 1 - 9999

Enter the no. of the stock for which the shrinkage is to be updated.

If you do not know the number, you can also select the data record via the Search Function.

Profit center

Permitted input range: numeric, 1 - 9999

Enter the number of the profit center for which the shrinkage is to be maintained.

If you do not know the number, you can also select the data record via the Search Function.

For operator

Permitted input range: numeric, 1 - 99999999

Another operator’s no. can be entered in this field to allow shrinkage to be recorded for this operator.

The operator must have been programmed under Operator.

Text…

Permitted input range: alphanumeric, max. 40 chars.

You can enter a free text describing the shrinkage.

Date

Permitted input range: DDMMYYYY (day, month, year)

Displays the date of the shrinkage. This field can be edited manually.

Time

Permitted input range: HHMMSS (hour, minute, second)

Displays the time of the shrinkage. This field can be edited manually.

Training

Button activated: "Shrinkage" was recorded in training mode.
Button deactivated: "Shrinkage" was not recorded in training mode.

Note:
If this option is activated in an empty screen mask and if key "F4" is depressed all shrinkage recorded in training mode will be displayed.

Note:
This option will be automatically activated if a shrinkage was done by an operator in training mode recorded on the till. In that case the operator can carry out all recording functions of shrinkages at the till but no changes of stock values will be recorded.

Offline transaction

Button activated: Offline transactions for the PDA has been created for this shrinkage.
Button deactivated:. No offline transactions for the PDA has been created for this shrinkage.

Note:
Shrinkages should be generally created at the backoffice before they will send to the PDA as offline transaction.

Click on the graphic for further help with executing an Offline Backoffice PDA.

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin