Chapter 18: Printing the Purchase Journals

Purpose: Use the A/P Purchase Journal to review the A/P invoices that were posted or updated on a specified date, or within a batch if you use batching.

There are two versions of the A/P Purchase Journal available:

• A/P Purchase Journal with Discounts: This report lists the gross invoice amount and details any discounts applied, the receipt cost posted to the general ledger, and the variance between the A/P cost and the receipt cost.

• A/P Purchases Journal (no discounts): This report lists each invoice posted to A/P on a specific date.

Selecting the journals:

To print:	Submits the job:	Lists invoices:	Available if you do not use batching:
A/P Purchase Journal with Discounts
Print Purchase Journal w/ Discount menu option (fast path = PPJD)	PURCHJRN	Includes invoices posted to A/P on the date you select	yes
In A/P Entry (fast path = MAPE): Accept a batch	APBACCEPT	Includes invoices in the batch	no
In A/P Entry (fast path = MAPE): enter 21 next to a batch at the Work with A/P Invoice Batches Screen	PURCHJRN	Includes invoices in the batch	no
In A/P Entry (fast path = MAPE): press F21 at the Work with A/P Invoices within a Batch Screen	PURCHJRN	Includes invoices in the batch	no
A/P Purchases Journal
Print Purchases Journal (fast path = PPJN)	PURCHJRN	Includes invoices posted to A/P on the date you select	yes
In A/P Entry (fast path = MAPE): Press F21 at the Enter A/P Invoices Screen (When Using Batching) or Enter A/P Invoices Screen (When Not Using Batching)	PURCHJRN	Invoices posted to A/P on the current system date	yes

When you print the A/P Purchase Journal with Discounts when working with batches, the journal includes suspended invoices; in all other cases, only invoices that are posted to A/P are included. The Batch Entry of A/P Invoices (F02) system control value controls whether you enter A/P invoices in batch.

In this chapter:

• Print Purchase Journal with Discounts Screen (PPJD)

• A/P Purchase Journal with Discounts

• Print Purchases Journal Screen (PPJN)

• A/P Purchases Journal

Print Purchase Journal with Discounts Screen (PPJD)

Purpose: Use the A/P Purchase Journal with Discounts to review the invoices within a batch if you use batching, or to review detail information on the discounts applied to invoices that are posted to A/P.

Use this screen to include invoices posted to A/P on the date you select on the A/P Purchase Journal with Discounts report. If you print this report through another screen, the report includes invoices within a suspended batch.

How to display this screen: Enter PPJD in the Fast path field at the top of any menu or select Print Purchase Journal with Discount from a menu.

ACR0366 ENTER Print Purchase Journal w/Discounts 1/12/98 10:53:24 Sarah`s Joke Shop Enter the date for which you wish to print the purchases journal. Posted Date . . . . F3=Exit F12=Cancel

Field	Description
Posted date	The date for which you want to run the A/P Purchase Journal with discounts. All invoices that were posted to A/P on this date are included on the report. If you are using batching, this is the date you accept the batch. Numeric, 6 positions (MMDDYY format), required.

Completing this screen: Enter the date for which you want to review A/P invoices. A message displays informing you that the PURCHJRN job has been submitted.

Print Purchases Journal Screen (PPJN)

Purpose: Use the A/P Purchases Journal to review the invoices that are posted to A/P on a specified date.

When you use this screen, the report includes invoices posted to A/P on the date you select. If you print this report by pressing F21 at the Enter A/P Invoices screen in Working with A/P Invoice Entry (MAPE) (fast path = MAPE), the report includes invoices posted to A/P on the current date.

How to display this screen: Enter PPJN in the Fast path field at the top of any menu or select Print Purchases Journal from a menu.

ACR0225 ENTER Print Purchases Journal 1/12/98 13:06:13 EZK Mail Order Enter the date for which you wish to print the purchases journal. Posted Date . . . . F3=Exit F12=Cancel

Field	Description
Posted date	The date for which you want to run the A/P Purchases Journal. All invoices that were posted to A/P on this date are included on the report. Numeric, 6 positions (MMDDYY format), required.

Completing this screen: Enter the date for which you want to review A/P invoices. A message displays informing you that the PURCHJRN job has been submitted.