Field

Description

Code

This code identifies the special format.

Alphanumeric, 2 positions; optional.

Description

The description of the special format.

Alphanumeric, 30 positions; optional.

Sts (Status)

A code used to indicate whether the special format is active. Valid codes are:

A = Active

I = Inactive

The system issues a message in Order Entry when you enter an item that uses an inactive special handling format and it will not accept the item on the order.

Alphanumeric, 1 position; required.

Extract ?

This value controls whether the system will include items to receive this type of special handling in extract files. If an outside service performs special handling for you, you might want to use these files to transmit the information to them.

The system generates these files when you generate pick slips. In order to generate the files for custom special handling items, both this field and the Generate Custom Special Handling File (D66) field in the System Control file must be set to Y.

Valid values:

Y = Include items to receive this type of special handling in the custom special handling extract.

N = Do not include items to receive this type of special handling in the custom special handling extract.

Alphanumeric, 1 position; optional.

Field

Description

S/H format code (Special handling format code)

A code to identify the special format.

Alphanumeric, 2 positions.

Create screen: required.

Change screen: display-only.

Description

The description of the special format.

Alphanumeric, 30 positions; required.

Status

This code indicates if the special format is active. Valid values:

A = Active

I = Inactive

The system issues a message in Order Entry when you enter an item that uses an inactive special handling format and it will not accept the item on the order.

Alphanumeric, 1 position; required.

S/H extract

This value controls whether the system will include items to receive this type of special handling in extract files. If an outside service performs special handling for you, you might want to use these files to transmit information to them.

The system generates these files when you generate pick slips. In order to generate the files for custom special handling items, both this field and the Generate Custom Special Handling File (D66) field in the System Control file must be set to Y.

Y = Include items to receive this type of special handling in the custom special handling extract.

N = Do not include items to receive this type of special handling in the custom special handling extract.

Alphanumeric, 1 position; optional.

Field

Description

Special format code

A code used to identify the special format, carried over from the Work with Special Handling Format Detail Screen. You enter this code in the S/H format field in the Additional Charge Code file to link a custom special handling format screen to a type of special handling.

The description associated with the special handling format appears to the right of the code.

Alphanumeric, 2 positions; display-only.

Field label

The name of the input field as it appears on the Work with Custom Special Handling Screen in Order Entry.

Alphanumeric, 15 positions; display-only.

Valid responses

The valid values you have defined for the input field. If the field will accept any response in Order Entry without validation, this field will be blank on the Work with Special Handling Format Screen.

Responses appear on this screen separated by commas. The Work with Special Handling Format screen may not display all responses if there is not sufficient room.

Alphanumeric, 45 positions; display-only.

Default response

The value to appear automatically in the input field on the special handling screen in Order Entry. This value must also be defined in the Valid responses field, above. You can override the default value in order entry.

Alphanumeric, 25 positions; display-only.

F/O (Feature option)

This value indicates whether the input field is a feature option. A feature option is an extra feature that can be added to the item, possibly for an additional charge.

Assigning default special handling charge: Define the price and cost for the custom special handling in a required feature option field to add the base price of the special handling to the order and the base cost to the drop ship purchase order. You can also define additional feature options, with or without additional costs; the price and/or cost will be added to the order as long as you enter a valid value in the input field in order entry.

Y = Feature option

N = Not a feature option

Charge breaks? You can set up an additional charge code for special handling charge breaks in order to base the total Handling charges for an order on the number of units using the same additional charge code. If the order line is eligible, the system applies both the Charge for the matching charge break and the feature option charge. See Using Special Handling Charge Breaks for more information.

Alphanumeric, 1 position; display-only.

Req (Required)

This value indicates whether entry in the input field is required in Order Entry.

Y = Required

N = Not required.

Alphanumeric, 1 position; display-only.

Default text

This code allows you to select text from the Customer Sold-to file to default onto a Custom Special Handling Detail Line in Order Entry/Order Maintenance. Each code is associated with specific text. For example, selecting code 4 will default the first name, middle initial and last name of the sold-to customer onto a special handling detail line. The first 14 characters of the description appear to the right of the default text code. Any default text overrides valid responses. You cannot use default responses.

Valid values are:

1. First Name: 15 positions

2. Middle Initial: 1 position

3. Last Name: 25 positions

4. First Name, Middle Initial, Last Name: 41 positions

5. Company Name: 30 positions

6. Street Address: 32 positions

7. Apartment Number: 10 positions

8. Address Line 2: 32 positions

9. Address Line 3: 32 positions

10. Address Line 4: 32 positions

11. City: 25 positions

12. State Code: 2 positions

13. Zip Code: 10 positions

14. City, State, Zip Code: 37 positions

15. Country Code: 3 positions

16. Prefix: 3 positions

17. Suffix: 3 positions

18. Daytime Phone Number: 14 positions

19. Evening Phone Number: 14 positions

20. Fax/Mobile Phone Number: 14 positions

Note: The Third Phone Number Type (L53) system control value determines whether the third phone number is labeled the Fax or Mobile number on screens and reports.

21. Individual Placer (First Name, Middle Initial and Last Name): 41 positions

22. Individual Originator (First Name, Middle Initial and Last Name): 41 positions

Numeric, 2 positions; optional.

Field

Description

Special format code

A code used to identify the special format, carried over from the Work with Special Handling Format Detail Screen. You enter this code in the S/H format field in the Additional Charge Code file to link a custom special handling format screen to a type of special handling.

The description associated with the special handling format appears to the right of the code.

Alphanumeric, 2 positions; display-only.

Display sequence

This code controls the order in which the input fields display on the Work with Custom Special Handling Screen in order entry. The fields display in ascending numeric sequence.

Numeric, 3 positions; required.

Field label

The name of the input field as it appears on the Work with Custom Special Handling Screen in order entry.

Alphanumeric, 15 positions; required.

Required field

This value indicates whether entry in the input field is required in order entry.

Y = Required

N = Not required

Alphanumeric, 1 position; required.

Feature option

This value indicates whether the input field is a feature option. A feature option is an extra feature that can be added to the item, possibly for an additional charge.

Assigning default special handling charge: Define the price and cost for the custom special handling in a required feature option field to add the base price of the special handling to the order and the base cost to the drop ship purchase order. You can also define additional feature options, with or without additional costs; the price and/or cost will be added to the order as long as you enter a valid value in the input field in order entry.

Y = Feature option

N = Not a feature option

Charge breaks? You can set up an additional charge code for special handling charge breaks in order to base the total Handling charges for an order on the number of units using the same additional charge code. If the order line is eligible, the system applies both the Charge for the matching charge break and the feature option charge. See Using Special Handling Charge Breaks for more information.

Alphanumeric, 1 position; required.

Default price

Use this field to define the unit price to charge the customer for the feature option. This amount defaults to the Work with Custom Special Handling Screen in order entry if the Feature option field is set to Y. Except in the case of an override as listed below, the system adds this price to the total handling charge on the order if the customer purchases the feature option.

Set items: If the Copy Set Master Special Handling to Set Components (J39) system control value is set to Y, the system copies this default price from your entries at the master item level to each eligible set component item; however, you can override the default price:

• in the S/H price field for the item offer or SKU offer: see Performing Initial Item Entry (MITM) for information on creating item offers and SKU offers

• in order entry if you have authority to do so, based on the Enter or Override Personalization Charge (A40) secured feature.

Note: The Evaluate Special Handling Charges by Order Line (D67) field in the System Control file controls whether the handling charge added to the order is based on the number of order lines with special handling or on the total unit quantity.

You can enter a price only if the Feature option field is set to Y and the Default price % field is blank. This is not a required field, even for feature options.

Numeric, 7 positions with a 2-place decimal; optional.

Default price %

Use this field to define the percentage used to calculate the price of the feature option. Except in the case of an override as listed below, the system adds this price to the total handling charge on the order if the customer purchases the feature option. The percentage is calculated based on the selling price of the item.

You can override the default price:

• in the S/H price field for the item offer or SKU offer: see Performing Initial Item Entry (MITM) for information on creating item offers and SKU offers

• in order entry if you have authority to do so, based on the Enter or Override Personalization Charge (A40) secured feature.

Note:

• The Evaluate Special Handling Charges by Order Line (D67) field in the System Control file controls whether the handling charge added to the order is based on the number of order lines with special handling or on the total unit quantity.

• Using a default price % is not implemented for special handling that applies to set items. See Setting Up Special Handing for Sets for more information.

You can enter a price percentage only if the Feature option field is set to Y and the Default price field is blank.

Numeric, 5 positions with a 2-place decimal; optional.

Default cost

The unit cost of the feature option for drop ship purchase orders. This cost does not display in order entry or on pick slips; it is the amount that you pay the vendor for the special handling.

Note: When a special handling format is set to suppress display in order entry, the system creates a purchase order detail line for the special handling only if there is a default response specified for the special handling detail line.

You can complete this field only if the Feature option field is set to Y and the Default cost % field is blank.

Numeric, 11 positions with a 4-place decimal; optional.

Default cost %

A percentage used to compute the cost of the item for drop ship purchase orders, determined as follows:

Cost percentage * Item cost = Unit cost

This cost does not display in order entry or on pick slips; it is the amount that you pay the vendor for the special handling.

Note: When a special handling format is set to suppress display in order entry, the system creates a purchase order detail line for the special handling only if there is a default response specified for the special handling detail line.

You can complete this field only if the Feature option field is set to Y and the Default cost field is blank.

Numeric, 5 positions with a 2-place decimal; optional.

Default text

This code allows you to select text from the customer record to default onto a custom special handling detail line in order entry. Each code is associated with specific text. For a list of the codes and the default text associated with each code, see Work with Special Handling Format Detail Screen.

Note: Using default text is not implemented for orders you create through the order API or the e-commerce interface.

Numeric, 2 positions; optional.

Max # characters

This value indicates the maximum number of characters allowed for this special handling detail line. You can define any number from 0 to 45. If you define 0 as the maximum number, it is treated as a blank field and allows the maximum 45 characters to be used. The value you select will display to the right of this field.

Text cannot exceed the maximum number of characters allowed in the special format detail file. A message similar to the following displays if your entry exceeds the maximum number of characters allowed in the special format detail file:

Exceeds Maximum Characters Allowed

If the Include Spaces in Special Handling Edit for Maximum Characters (F80) system control value is set to Y, the system includes spaces in the edit to determine the maximum number of characters allowed for a custom special handling input field.

Example: When this system control value is set to Y, the Exceeds Maximum Characters Allowed error message displays if a user enters Paws and Claws Limited Supplies in an input field that is set up with a maximum character length of 30 positions. If this system control value is set to N or blank, the system would not display the error message since the number of characters not including spaces is 27.

Numeric, 2 positions; optional.

Cross reference

A code used to cross reference between the special handling format detail in CWDirect and the element's code on the manufacturing system. The manufacturing system records this cross reference code in the Order Special Format file when a special format defined with this code is used in order entry.

Alphanumeric, 3 positions; optional.