Setting Up the Accounting Files

Purpose: This part describes how to access the accounting files, how to create and maintain records within the files, and how to change, delete or display the records within the files.

• Working with Entities (WENT) describes creating, changing, deleting, and displaying entity codes.

• Working with G/L Accounts (WGLA) explains how to create, change, delete, and display General Ledger account numbers.

• Working with Divisions (WDIV) tells you how to create, change, delete, and display divisions, how to assign a division to an entity, how to specify the General Ledger account numbers to which money associated with sales and returns post, and how to display divisional history (summary statistics of a division's sales performance).

• Working with Chart of Accounts (WCA) includes how to create, change, delete, and display a chart of accounts and how to establish a cross reference number to your General Ledger system.

• Working with Pay Types (WPAY) explains how to create, change, delete, and display pay types. This chapter includes information about specifying the financial conditions under which an order will go on hold and describing the characteristics of the credit cards you honor (for example, length of card number, leading digits, authorization and deposit services).

• Working with Banks (WBNK) discusses how to create, change, delete, and display bank information including bank codes and their descriptions, the transit number associated with a bank, and the General Ledger account number to which transactions with a bank post.

• Working with Accounting Periods (WACP) explains how to create, change, delete, display and close accounting period information including specifying year, start date, and end date for the period.

• Working with Dun & Bradstreet Codes (WD&B) describes how to create, change, delete, and display Dun & Bradstreet information including codes that represent Dun & Bradstreet ratings and the credit limits that you want to assign to each rating.

• Working with Terms (WAPT) tells you how to create, change, delete, and display terms information for Accounts Payable and Accounts Receivable. This chapter includes information about designating the number of days used to calculate a due date, indicating whether aging an amount begins with the invoice date or at month's end, defining the number of days to meet or beat for a percentage discount, and indicating the percentage discount.

• Working with Currency (WCUR) includes how to create, change, delete, and display currency information

• Working with Sales Representatives (WSLS) describes how to create, change, delete, and display sales representative information. This chapter includes information about your sales representatives, the center to which they are assigned, and their commission and bonus structure.

• Loading the Credit Card Account File (LCCA) describes how to load credit card accounts from a tape provided by GECC to the CWDirect Credit Card Account file and also to define the pay type associated with the Credit Card Account file.