Sequenced by

Indicates how to sort the purchase orders, and which print program to use.

Valid values are:

• Sort by P/O #: the system uses the PO Print Program for PO Print in PO Sequence (C76)

• Sort by vendor: the system uses the PO Print Program (C64)

Required.

Email P/O

Indicates whether to email the purchase order to the vendor, provided the vendor’s Email P/O flag is selected and you have specified an email address for the vendor through Working with Vendors (WVEN); otherwise, the system produces the purchase order as a .PDF file for printing but does not email it.

This field is available only if the Email Purchase Order (K80) system control value is selected. Valid values:

• Selected (default) = send purchase orders as email attachments to vendors whose Email P/O flags are selected and who have an email address defined, as well as producing the .PDF file; all other emails selected at this screen should be printed only but not emailed.

• Unselected = do not send any selected purchase orders by email; print only.

When you email purchase orders, the purchase order is sent as a .PDF attachment to a plain-text email, using the print program related to your selection at the Sequenced by field. Even if a vendor receives multiple purchase orders, each is attached to a separate email. The text in the email is derived from the Purchase Order template set up through Working with E-Mail Notification Templates (WEMT).

Unprinted

This option indicates whether to print or email purchase orders that have been not yet been printed or emailed.

Valid values are:

• Selected = Print (or email) unprinted purchase orders.

• Unselected = Do not print (or email) unprinted purchase orders.

To restrict the range of unprinted purchase orders to print or email, complete Entry date OR Entry PO fields:

Entry date

If you enter a “from” and “to” date here, the system restricts printing (or emailing) to unprinted purchase orders created on or between these dates.

Numeric, 6 positions (MMDDYY format) each field; optional.

Entry PO # (Purchase order number)

If you enter a “from” and “to” purchase order number, the system restricts printing (or emailing) to unprinted purchase orders within this range.

Numeric, two 7-position fields; optional.

Revised

This option indicates whether to print or email purchase orders that have been changed since they were printed or emailed.

Valid values are:

• Selected = Print or email revised purchase orders. Note: The system selects a purchase order only if it has a Print date earlier than a Revised date.

• Unselected = Do not print or email revised purchase orders.

To restrict the range of revised purchase orders to print or email, complete Revised date or Revised PO fields:

Revised date

If you enter a “from” and “to” date here, the system restricts printing or emailing to purchase orders revised on or between these dates.

Numeric, 6 positions (MMDDYY format) each field; optional

Revised PO # (Revised purchase order number)

If you enter a “from” and “to” purchase order number, the system restricts printing or emailing to revised purchase orders within this range.

Numeric, two 7-position fields; optional.

Reprint

This option indicates whether to print or email purchase orders that have been printed or emailed previously.

Valid values are:

• Selected = Print or email purchase orders that have printed or emailed previously. The system selects purchase orders that have a Print date.

• Unselected = Do not print or email purchase orders that have been printed or emailed previously.

To restrict the range of printed purchase orders to reprint or email, complete the Reprint date or Reprint PO # fields:

Print date (reprint date)

If you enter a “from” and “to” date here, the system restricts printing or emailing to purchase orders printed or emailed on or between these dates.

Numeric, 6 positions (MMDDYY format) each field; optional.

Reprint PO # (Reprinted purchase order number)

If you enter a “from” and “to” purchase order number, the system restrict printing or emailing to purchase orders printed or emailed within this range.

Numeric, two 7-position fields; optional

Receiving W/S (worksheet)

A report that lists each purchase order, each line on a purchase order, and amount due. The worksheet is used as a checklist at PO Receiving.

• Selected = Print a receiving worksheet for each purchase order printed or emailed based on your selections.

• Unselected = Do not print a receiving worksheet.

Receiving worksheet

Use this field to print receiving worksheets without printing or emailing purchase orders.

• Selected = Print a receiving worksheet without printing or emailing the POs.

• Unselected = Do not print a receiving worksheet without printing or emailing the POs.

To print receiving worksheets, complete Due date or Due PO #:

Due date

Enter a “from” and “to” date here to print receiving worksheets due on or between these dates.

Numeric, 6 positions; optional.

Due PO # (Due purchase order number)

Enter a “from” and “to” purchase order number to print receiving worksheets for POs within this range.

Numeric, 7 positions; optional.

Note: In contrast to the purchase order printing fields above, printing worksheets alone requires a receiving worksheet date or PO number range. If you leave both the ranges blank, no worksheets print.

Selected vendors

This code identifies a supplier from whom you purchase merchandise. The system restricts printing or emailing purchase orders and/or printing receiving worksheets for the vendors you specify here. Vendor numbers are defined in and validated against the Vendor table; see Working with Vendors (WVEN). You can enter up to 10 vendors.

Numeric, ten 7-position fields; optional.

Selected buyers

This code identifies an individual who places purchase orders for you. The system restricts printing or emailing purchase orders and/or printing receiving worksheets for the buyers you specify here. Buyers are defined in and validated against the Buyer table; see Working with Buyers (WBUY). You can enter up to 10 buyers.

Alphanumeric, ten 3-position fields; optional.

Selected warehouses

This code identifies the warehouse where the merchandise is to be received. The system restricts printing or emailing purchase orders and/or printing receiving worksheets for the warehouses you specify here. Warehouses are defined in and validated against the Warehouse table; see Creating and Maintaining Warehouses (WWHS). You can enter up to 10 warehouses.

Numeric, ten 3-position fields; optional.