Changing and Reviewing Item Information

Due Date

Enter the date on which the item is due.

Terms

Select a payment term that defines the due date, discount days, and discount amount. If this field is blank, you can manually define the terms by entering values in the due and discount fields. If the item has payment terms, the Discount Amount and Date fields are unavailable.

Due Days

Enter the number of days beyond the due date during which the payment is still considered on time.

Discount Days (discount days)

Enter the number of days beyond the discount date during which the customer is still eligible to receive a discount.

Discount Amount, Date, Discount Amount 1, and Date 1

Enter user-defined amounts for discounts and dates from which to start counting the discount due date. The customer must pay by the discount due date to take an earned discount.

Always Allow Discount

Select to allow the discount on this item to be earned regardless of when the item is paid.

As of Date

Enter the date used to age the item.

Payment Method

Select a payment method from these values:

• Check

• Credit Crd (credit card)

• DD (direct debit)

• Draft (draft)

• EFT (electronic funds transfer)

• Giro-EFT

If you select draft, the draft fields become available. If you select direct debit, the Profile ID field becomes available.

If the payment method is direct debit, you cannot change the payment method if the item is selected on a direct debit worksheet, unless you do the following:

1. Remit the direct debit.

2. Run the Receivables Update process.

3. Cancel the direct debit.

4. Run the Receivables Update process.

These payment methods identify a pending payment in PeopleSoft eBill Payment, and are not available for selection:

• PayPal

• eCheck (electronic check)

Pay by Credit Card

Click to access the Credit Card Details page to begin credit card processing.

See Understanding Credit Card Processing.

Draft Type

Select one of the draft types that you defined on the Draft Types page, which determines the draft processing options and what accounting entries to generate for the draft item.

Preapproved?

Select if the customer's drafts do not need to be sent to the customer for individual approval.

Create Document?

Select to include the item in the draft document prepared for the customer.

One Item Per Draft?

Select to have a separate draft for the item.

Direct Debit Profile ID

Enter the direct debit profile ID used to determine the direct debit processing rules for the item. The default value comes from the entry type for the item.

Dispute (check box), Reason, Date, Dispute Amount, and Dispute (link)

To put an item into dispute, select the Dispute check box and enter a dispute reason code, the date on which you put it in dispute, and the disputed amount. The default dispute date is the current date and the default amount is the item amount.

Click the Dispute link to open the Dispute Status Tracking page (ITEM_DISP_T), where you can review the dispute status for the item (Active or Closed), timestamp for dispute status changes, and user ID. If the option to Resolve Dispute When Closed is selected on the Receivables Options – Payment Options page for the business unit SetID, the system automatically resolves the dispute when the item is closed. The dispute status change is recorded on the Dispute Status Tracking page and the dispute fields here (on the View/Update Item Details - Detail 1 page) are cleared.

See Dispute Reason Page.

See Dispute Processing.

See Reviewing Item List Detail 5 Summary Information.

Deduction, Reason, and Date

To mark an item as a deduction, select the Deduction check box and enter the deduction reason and the date that you marked it as a deduction. If you created a deduction, using the payment or draft worksheet, the Deduction check box is unavailable.

Doubtful

This check box is selected if you transferred the item to a Doubtful Receivables account using the transfer worksheet.

(USF) DMS Information (Debt Management Services information)

Click to access the Debt Management Services Information page, where you enter information for the debt management system.

See (USF) Referring Delinquent Items to the DMS.

Collection, Code, and Date

To put an item into collection, select the Collection check box and enter a collection code and the date you put it in collection. To put the entire customer into collection, use the Credit Profile page for the customer.

Analyst

Select the credit analyst who you want to manage this item. If you set up conditions for collection and exception processing to assign items to the credit analyst, this person is notified of actions that he or she must perform.

Collector

Select the collector who you want to manage this item. If you set up conditions for collection and exception processing to assign items to the collector, this person is notified of actions that he or she must perform.

Sales Person

Select the primary salesperson for the item. Salespeople are support team members whose support team type is Sales.

AR Specialist (receivables specialist)

Select the individual responsible for managing deductions and items in dispute. If you select the Dispute or Deduction check box, the system automatically populates this value with the specialist assigned to either the customer, deduction or dispute reason, or business unit.

Revaluation Flag

Select to enable the Revaluation Application Engine process (AR_REVAL) to revalue the item. Deselect the check box if you do not want the item to be revalued.

Available for Netting

By default, all items are available for netting—a process that offsets open items and vouchers, if you have PeopleSoft Payables and PeopleSoft Cash Management on your system. You must set up a participant agreement between the suppliers and customers to net their items and vouchers. If you do not want an item to be selected in the netting process, deselect the check box.

Transfer to IPAC Transactions

Click to access the Receivable IPAC Transactions Page, where you enter information for the IPAC interface.

Inbound IPAC

Select this check box if you want to be able to select an item for Inbound IPAC processing after the item has been posted. This field is displayed only if the IPAC check box is selected in the AR installation options and the customer is identified as a federal customer.

When you select this check box, you must also click the Transfer to IPAC Transactions link to delete the existing outbound transactions on the Receivable IPAC Transactions Page using the delete icon.

Item Action

Click this link at the bottom of the page to access the Item Action page, where you view or add all actions associated with the item, assign action owners, and drill down to perform the action.

See Working with Actions on the Item Action List.

GST Details (India)

Click this link to access the GST Details Page (India) and review item goods and sales tax details.

Related Unit, Related Invoice, and Related Invoice Date

Enter the number of the related invoice associated with the item and the business unit associated with the invoice. Click Detail to access the AR Billing Inquiry page, where you view details about the invoice and PeopleSoft Project Costing Information. This link is available only if there is an invoice number in the Related Invoice field and the business unit and invoice number are a valid business unit and invoice in PeopleSoft Billing.

If you enter a value that matches an existing item ID, the system automatically populates the following fields with values associated with the item when you save the page: Bill of Lading, Order Number, Purchase Order, Contract Number, Claim Number, Sold To, Ship To, and User.

Document

Displays the document ID that you entered when you created the item. Override the value if needed.

OM Business Unit and Order Number

Enter the number of the sales order associated with the item and the business unit associated with the order. Click Detail to access the Order Summary page, where you view details about the order. This link is available only if there is an order number in the Order Number field and a business unit in the OM Unit field, and if you have installed PeopleSoft Order Management.

Claim Date and Claim Number

Enter the debit memo number that the customer sent you for a deduction and the date on which the customer created it.

Purchase Order, Contracts BU, (contracts business unit) Contract, and Contract Line

Enter the purchase order number, contracts business unit, contract number, and contract line that is associated with the original invoice.

Click the Detail link for a contract to access the Contract Summary page, where you see summarized details for a contract and drill down to contract details. This link is available only if there is a valid contract number and you have installed PeopleSoft Contracts on your system.

Letter of Credit (letter of credit ID)

Displays the letter of credit ID for the item.

Reference Reason

Enter an additional entry reason assigned for the item. The reason is used for custom reports and inquiries. It does not generate accounting entries.

(USF) Receivable Type and Entity Code

Select the information required for the Treasury Report on Receivables (TROR).

See Setting Up the Treasury Report on Receivables and Treasury Report on Receivables (TROR) and Debt Collection Activities.

(NLD) AG Number (acceptgiro reference number)

Displays the acceptgiro reference number assigned to the item or invoice when you ran the Statements process (AR_STMTS) or the AR Dunning process (AR_DUNNING) for business units enabled for acceptgiro processing. It also displays the acceptgiro reference number assigned to the invoice when you printed the invoice in PeopleSoft Billing.

Sales Person 2

Enter the code for the secondary sales person associated with the item.

Broker

Enter the code for the customer broker to whom you assigned the broker role on the General Info page.

Ship From Site

Enter the original business unit for the sales order. If you have PeopleSoft Inventory, enter an inventory business unit. The business unit should represent a warehouse.

Sold To Customer and Ship To Customer

Enter the ship to and sold to customer IDs.

Carrier ID

Enter the unique identifier for the shipping carrier. Enter one of the values that you defined on the Carrier ID page.

Proof of Delivery

Enter a proof of delivery slip number.

Bill of Lading

Enter the bill of lading number for the shipment.

(USF) Memo Status Code

Click the Detail link to enter the current memo status or view historical status changes on the Memo Status Changes page. This option is available only if you enabled it on the Installation Options - Receivables page.

Family

Select an identifier that defines inventory items at a high level. Examples include computer items and office furniture.

Class

Enter a code for a group of customers in a trade, such as grocers or mass merchandisers.

Trade

Enter the type of industry market, such as groceries, hardware, or appliances.

Division

Enter a geographic area within an organization.