Creating Requisition Schedules

Ship To

Select the location to which the supplier will ship the order. You can update this value for each schedule that you define.

Click the Ship To Address button to access the Requisition Ship To Address page. Use this page to view the ship to address or to define a one-time address for the requisition.

Ship to GLN

Displays the GLN values on the Schedule Page

Quantity

Supplied from the requisition line. If you update this quantity on either the line or schedule, the other quantity is also updated. The sum of the active schedules for a line must equal the line quantity. This linkage prevents you from scheduling a different quantity than you have requisitioned.

Price

Enter the unit price of the item.

If you are using commitment control, the price field is unavailable for modification when a requisition schedule that is distributed by quantity has been partially or fully sourced to a purchase order. This field is also unavailable for modification when you create a change order for a requisition (that is distributed by quantity) that has been partially or fully sourced to a purchase order.

Amount

Displays the total price of the items on the requisition schedule. This is the unit price multiplied by the schedule quantity.

Due Date

(Optional) Select the requisition schedule due date. The date that you enter becomes the default purchase order due date. If you don't specify a due date here, when you source the requisition to a purchase order, the system derives the due date by incrementing the purchase order date by the number of lead-time days defined for the item. If the item is not defined in the system, or if you are ordering by description-only, the due date becomes the purchase order due date by default.

Attention To

Enter the person to whom or place where the services or goods are to be delivered. The system uses values for this field from PeopleSoft eProcurement requisitions. You can override the value or enter a value.

Revision

Enter the manufacturer's product revision number of the item ordered. If the ship to is a PeopleSoft Inventory business unit and the item is under revision control in that business unit, the revision number by default becomes the one that is effective on the due date.

Click the Schedule Direct Shipment button to access the Maintain Requisitions - Direct Ship page. Use this page to view the sales order information for the direct shipment requisition.

Click the Pegging Workbench button to access the Pegging Workbench page. Use this page to view and maintain the pegging information associated with this requisition.

See Using Pegging with Requisitions in PeopleSoft Purchasing.

Click the Pegging Inquiry button to access the Pegging Inquiry page. Use this page to view the demand for this requisition.

See Using Pegging with Requisitions in PeopleSoft Purchasing.

Status

Displays the status of the schedule.

Click to create a change request or change order for the requisition. When a requisition is eligible for change order tracking, the system makes the Create Schedule Change button available for use. All eligible change request and change order fields are disabled prior to selecting this button. The Cancel buttons are also enabled. Inserting a new line or schedule or canceling an existing line or schedule creates a change order. You can't delete a line or schedule if it is eligible for change order processing.

When you click the button, the system checks whether this is the first change for this requisition. If so, the system inserts change order fields with the batch number and sequence number of 0. This stores the original values of the schedule.

Changing the quantity field on the schedule level causes both line and schedule quantity fields to be tracked if they are define as change request or change order fields.

WO Business Unit (PeopleSoft Maintenance Management work order business unit)

Select the PeopleSoft Maintenance Management business unit.

Work Order ID

Select the work order that you want to associate with this requisition.

Task Number

Select the work order task number.

Resource Type

Select the type of resource for which you are defining a requisition. Types are:

• Labor

• Material

• Tools

Resource Line No. (Resource line number)

Select the resource line number associated with the work order.

Schedule Date

Displays the schedule date for the Maintenance Work Order This field is only displayed in update and display mode, and not visible in Add mode.

Amount

Displays the total amount for the Maintenance Work Order This field is only displayed in update and display mode, and not visible in Add mode.

Currency

Displays the currency for the Maintenance Work Order This field is only displayed in update and display mode, and not visible in Add mode.

Expand All Sections

Click to scroll to and access every section on the page. You can also expand one or more sections by clicking the arrow next to the section's name.

Collapse All Sections

Click to collapse all sections, displaying only the header information. If you expand one or more sections, you can click the arrow next to the section's name to collapse the section.

Physical Nature

Indicates whether the item is a good or a service. Many countries are required to report the sale and purchase of goods separately from services. The default comes from PeopleSoft Purchasing defaulting hierarchy from either the item, item category, supplier location, or purchasing options.

Change Physical Nature

Click to override the default physical nature for this item. The system resets all the VAT defaults.

Location Country

For services only, displays the Purchasing business unit bill to location country.

Location State

For services only, displays the Purchasing business unit bill to location state.

Supplier Location Country

For services only, displays the supplier's order from location country.

Supplier Location State

For services only, displays the supplier's order from location state.

Service Performed Country

Depending on the services performed setting in the PeopleSoft Purchasing defaulting hierarchy (for example on the supplier or business unit), the system sets the value for this field in the following way:

• If the ship from location is specified, this field is set to the supplier's ship from location country

• If the ship to location is specified, this field is set to the ship to location country.

• If the buyer's location is specified, this field is set to the Purchasing business unit bill to location country.

• If the supplier's location is specified, this field is set to the supplier's order from location country.

Service Performed State

Depending on the services performed setting in the PeopleSoft Purchasing defaulting hierarchy (for example on the supplier or business unit), the system sets the value for this field in the following way:

• If the ship from location is specified, this field is set to the supplier's ship from location state.

• If the ship to location is specified, this field is set to the ship to location state.

• If the buyer's location is specified, this field is set to the Purchasing business unit bill to location state.

• If the supplier's location is specified, this field is set to the supplier's order from location state.

  This value appears only if the value in the Service Performed Country field requires that VAT be tracked by state or province.

Ship From Country

Displays the supplier's ship from location country. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Ship From State

Displays the supplier's ship from location state if the ship from country is defined as tracking VAT by state or province. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Ship To Country

Displays the ship to location country. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Ship To State

Displays the ship to location state if the ship to country is defined as tracking VAT by state or province. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Service Type

Displays the VAT service type of Freight or Other if the transaction is for a service. The value in this field determines whether the special rules for freight transport within the European Union apply. The default value comes from five drivers in the VAT default hierarchy, purchase order options, supplier, supplier location, item category, and item.

Place of Supply Driver

Displays the usual place of supply (that is, the place where VAT is usually liable) for the service if the transaction is for a service. This value is used to help determine the place of supply country and the VAT treatment. Options are Buyer's Countries, Supplier's Countries, and Where Physically Performed. The default value comes from five drivers in the VAT default hierarchy, purchase order options, supplier, supplier location, item category, and item.

Reporting Country

Displays the country for which this VAT will be reported. This is the VAT entity VAT registration country and determines many of the VAT defaults.

Defaulting State

Displays the state within the reporting country that is used to retrieve values from the VAT Defaults table (if the reporting country requires that VAT be tracked by state or province).

Supplier Registration Country and Supplier Registration ID

Displays the registration country and ID of the supplier.

Exception Type

Displays the exception granted to the VAT entity: None, Exonerated, or Suspended. This value is specified on the VAT entity registration.

Certificate ID

If applicable, displays the ID of the VAT exception certificate that may have been issued to the VAT entity.

Calculate at Gross or Net

Indicates how VAT is calculated:

Gross: The system calculates VAT before it applies any early payment discounts.

Net: The system calculates VAT after it deducts early payment discounts. If two percentage discounts exist, the system uses the larger of the two when it calculates VAT. The system won't use discount amounts, only discount percentages.

The default value comes from the VAT entity driver.

Recalculate at Payment

Select to enable the recalculation of VAT at payment time to allow for any early payment discounts if you are calculating VAT at gross. This causes the system to adjust the VAT amount at the time of payment if the discount has been taken. This check box is set on the VAT entity driver.

Declaration Point

For a good or a service, displays when you want VAT transaction information to be recognized for reporting purposes:

Invoice: VAT is recognized at time of invoice.

Payment: VAT is recognized at time of payment.

Delivery: VAT is recognized on delivery.

This value can be set at four levels in the VAT hierarchy, VAT entity registration, purchase order options, supplier, and supplier location.

VAT Rounding Rule

Displays the VAT rounding rule. The default value comes from the VAT country, VAT entity registration, supplier, or supplier location driver. Options are:

Natural Round: Amounts are rounded normally (up or down) to the precision specified for the currency code. For example, for a currency defined with two decimal places, 157.4659 would round up to 157.47, but 157.4649 would round down to 157.46.

Round Down: Amounts are rounded down. For example, for a currency defined with two decimal places, 157.4699 would round down to 157.46.

Round Up: Amounts are rounded up with a rounding precision to one additional decimal place. For example, for a currency defined with two decimal places, 157.4659 would round up to 157.47, but 157.4609 would round down to 157.46.

Use Type

Determines the split between recoverable (taxable) and nonrecoverable (nontaxable) VAT.

For the Canadian public sector, the use type also determines the rebate of the nonrecoverable VAT. VAT rebates are calculated based on statutory rebate rates that are established for each public service body.

The value comes from the VAT defaulting hierarchy, either from the item, item business unit, item category, supplier location, supplier, or purchasing options.

Include Freight

If this option is selected, the system includes any freight amounts in the VAT basis by calculating VAT on the merchandise amount plus any freight amount. This option is available only for exclusive VAT calculation. The value comes from the VAT entity registration driver.

Include Miscellaneous

If this option is selected, the system includes any miscellaneous charge amounts in the VAT basis by calculating VAT on the merchandise amount plus any miscellaneous charge amount. This option is available only for exclusive VAT calculation. The value comes from the VAT entity registration driver.

Place of Supply Country

For services, displays the country in which the VAT is liable. The default value comes from a complex algorithm.

Treatment

Displays the VAT treatment, based on a complex algorithm:

Domestic Goods Purchase: If the ship from and ship to countries are the same and the supplier is registered for VAT, the transaction is treated as domestic.

Domestic Services Purchase: If the buyer and seller are both located in the country where the VAT is liable, the transaction is treated as domestic.

EU Goods Purchase (European Union goods purchase): If the ship from and ship to countries are different, the system determines whether both countries are located within the EU. If so, the system looks at the VAT registration for each trading partner to determine whether the transaction should be treated as an intra-EU purchase, domestic, or outside the scope of VAT.

EU Services Purchase (European Union services purchase): If each trading partner is located and registered in a different EU country, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed EU services purchase.

Self-Assess Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the EU, and the supplier is not registered in the ship to country, the transaction is treated as an import. If the entry in the VAT Country table for the VAT reporting country indicates that VAT on imports should be self-assessed, the transaction is treated as a self-assess goods import, and both input and output VAT are recorded.

Self-Assess Services Import: If each trading partner is located and registered in different countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed services import.

Zero-rated Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the EU, and the supplier is not registered in the ship to country, the transaction is treated as an import. If the entry in the VAT Country table for the VAT reporting country indicates that only input VAT should be recorded on imports, the transaction is treated as a zero-rated goods import.

Outside of Scope: If the supplier is not registered for VAT, or if the VAT is liable in a country other than the VAT reporting country, the transaction is treated as outside the scope of VAT.

No VAT Processing: For transactions in which the physical nature is goods, if the ship to country has not been defined as a VAT country and the VAT reporting country on the transaction is missing, no VAT information is recorded.

Within PeopleSoft detail, VAT treatment values on the transaction lines are used for applying the precise defaults applicable to the transaction lines. The treatment is determined based on the rules applicable to the transaction.

Applicability

Displays the VAT status, which comes from an algorithm. Options are:

Taxable.

Exempt (not subject to VAT).

Outside of Scope of VAT.

Suspended.

Exonerated.

Record Output

Select to enable entry of vouchers for which VAT is not included on the invoice but is payable to the VAT authority rather than the supplier. In this case, you are accounting for both input and output VAT for the purchase.

This is the case for an intra-EU acquisition or when you must account for output VAT on a service supplied by a foreign supplier. This is also referred to as self-assessing for VAT. The value comes from an algorithm that uses the treatment and applicability to retrieve the applicable value from the PeopleSoft-delivered VAT system setup data.

VAT Code (value-added tax code)

Displays the VAT code that defines the rate at which VAT is calculated for this line.

Transaction Type

Displays the code that categorizes and classifies this transaction for VAT reporting and accounting.

Adjust Affected VAT Defaults

Click to have the system adjust the VAT defaults that are affected by the changes. All changes that you have made to VAT defaults on this page that affect other VAT defaults on this page are retained.

Click the i button to list the fields that will be adjusted.

Levels

Enables you to specify the levels within the requisition transaction hierarchy to reset when you click the Reset All VAT Defaults button. Options are:

All lower levels: Resets all VAT defaults at lower levels for this page, namely the requisition distribution level.

This and all lower levels: Resets all VAT defaults on this page and at any lower levels of this page.

This level only: Resets all VAT defaults on this page.

Reset All VAT Defaults

Click to have the system reset the VAT defaults based on the value that you selected in the Levels field. Any changes that you have previously made to VAT defaults will be lost.

Tax Destination

Displays the location code on which the sales and use tax calculation for the schedule should be based. This is also known as the tax basis.

Ultimate Use Code

Displays the ultimate use code for the item. The ultimate use of an item can alter the SUT amount that a business unit pays. The SUT amount can be calculated based on the SUT authority and the ultimate use code established on the Ultimate Use Code page.

Ship Via

Select the Ship Via Code.

Freight Terms

Select the Freight Terms Code.